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Bid Opportunities & RFP’s
BID #: N/A
ISSUED: 2/25/2026
DUE: 3/25/2026
VALUE: TBD
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Executive Summary
Mine Hill Township is soliciting proposals for multiple aggregate materials. The Request for Proposals (RFP) documents, containing proposal forms and detailed vendor requirements, are available for download on the Mine Hill Township website. Key requirements include vendor compliance with NJSA 10:5-31 et seq., and NJAC 17:27. Proposals must be submitted by March 25, 2026, at 10:00 AM, either physically to Mine Hill Township, Attn: Robin R. Kline, 10 Baker Street, Mine Hill, NJ 07803, or via email to QPA@MineHill.com. UNLOCK Prospective vendors are advised to review the RFP documents thoroughly and direct any questions in writing to QPA@MineHill.com. UNLOCK
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Bid Opportunities & RFP’s Current Bid Opportunities 2026 Bid Description Specs Plans Addendum Legal Notice Bid Opening Date Awarded REQUEST FOR PROPOSALS 2026 Description Proposal Submittal Information RFP for Submittal Contact Information Notes Date Posted Multiple Aggregate Materials Proposals must be submitted no later than: March 25, 2026 at 10:00 AM to Mine Hill Township, Attn: Robin R. Kline, 10 Baker Street, Mine Hill, NJ 07803 or Email to QPA@MineHill.com https://minehill.com/wp-content/uploads/2026/02/2026-RFP-for-Multiple-Aggregate-Materials.pdf Email: QPA@minehill.com Phone: 862-437-1190 This solicitation has been advertised in accordance with the “Fair and Open” laws and nothing further shall be required under N.J.S.A. 19:44A- 20.4 2/25/2026
Document Text
--- Document: https://minehill.com/wp-content/uploads/2026/02/2026-RFP-for-Multiple-Aggregate-Materials.pdf ---
1
NOTICE IS HEREBY GIVEN by Mine Hill Township that Request for Proposals will be received
by the Municipality on March 25, 2026 at 10:00am prevailing time in Mine Hill Township Council
Room located at 10 Baker Street, Mine Hill, NJ 07803 at which time and place the proposals will
be opened publicly and read for the following:
REQUEST FOR PROPOSALS (RFP) – MULTIPLE AGGREGATE MATERIALS
Obtaining Proposal Documents:
Proposal Documents shall be made available on February 25, 2026
Download from Mine Hill Township Website (https:// https://minehill.com/bid-opportunities/)
Robin R Kline, Email: QPA@MineHill.com - Telephone: 862-437-1190
Submission of Proposal:
All proposals must be submitted on the proposal forms provided in the RFP documents in order
to be considered.
Vendor Requirements:
Vendor must comply with the requirements of NJSA 10:5-31 et seq., and NJAC 17:27.
Other requirements as well as those described above are fully detailed in the RFP document.
Additional Information:
Prospective Vendors are cautioned not to rely solely on this Legal Notice in preparing their
Proposals, but to read the RFP Documents in their entirety and comply with all proposal
requirements set forth therein.
Any questions concerning the RFP Documents should be in writing and emailed to
QPA@MineHill.com. Please reference the RFP you are submitting your proposal for.
Vendors may also hand deliver their proposal to the Office of the Township Clerk, 10 Baker
Street, Mine Hill, NJ 07803 during current business hours of 9:00 A.M. to 4:00 P.M.
Mine Hill Township reserves the right, in accordance with applicable law, to reject any and all
proposals that substantially or materially deviate from the specifications and other required
proposal documents, and further reserves the right to waive immaterial irregularities and
informalities in the proposals in accordance with applicable law.
This solicitation has been advertised in accordance with the “Fair and Open” laws and nothing
further shall be required under N.J.S.A. 19:44A-20.4.
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INFORMATION TO VENDORS
SECTION I - SUBMISSION OF PROPOSALS
Mine Hill Township, The County of Morris, New Jersey (hereinafter referred to as Mine Hill
Township or “OWNER") invites sealed Proposals pursuant to the Legal Notice. Said Notice to
Prospective Vendors is to be attached to and is considered as a part of the information to
Vendors.
Sealed Proposals will be received by the Purchasing Agent or his/her designee of Mine Hill
Township at the time and place stated in the Notice to Prospective Vendors, and at such time
and place will publicly open and read aloud all Proposals received.
A total of one (1) copy of the Proposal shall be submitted at the time of the Proposal opening
and marked original.
It is the Vendor's responsibility to see that the Proposal is presented to Mine Hill Township’s
Office of the Township Clerk prior to the hour and at the place designated.
Proposals received after the designated time and date will be returned unopened
The Proposal form shall be submitted on the prescribed form with appropriate spaces properly
filled in and with all required supporting documentation, in a sealed envelope.
Proposals may be hand delivered, mailed or emailed; however, Mine Hill Township disclaims
any responsibility for Proposals forwarded by regular or overnight mail.
All mailed Proposals must be delivered and signed for by the Mine Hill Township Staff ONLY
If dropping off or mailing the documentation: The following must be reflected on the face of the
envelope the Proposal documents are submitted in:
1. Addressed to Mine Hill Township, Attn: Robin R Kline, Purchasing Agent, 10 Baker
Street, Mine Hill, NJ 07803
2. Bearing the name and address of the Vendor written on the face of the envelope
3. Clearly marked "PROPOSAL" with the contract title and/or PROPOSAL # being
identified
Vendor should be aware of the following statutes that represent “Truth in Contracting” laws:
•
N.J.S.A. 2C:21-34, et seq. governs false claims and representations by Prospective
Vendors. It is a serious crime for the Vendor to knowingly submit a false claim and/or
knowingly make material misrepresentation.
•
N.J.S.A. 2C:27-10 provides that a person commits a crime if said person offers a benefit
to a public servant for an official act performed or to be performed by a public servant,
which is a violation of official duty.
•
N.J.S.A. 2C:27-11 provides that a Vendor commits a crime if said person, directly or
indirectly, confers or agrees to confer any benefit not allowed by law to a public servant.
•
Vendor should consult the statutes or legal counsel for further information.
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SECTION II - PROPOSAL OPENING I ANALYSIS
Acceptance of Proposals
Mine Hill Township reserves the right to waive any immaterial defect or informality in any
Proposal and reserves the right to accept that Proposal or portion thereof which, in its
judgment is in the best interest of Mine Hill Township. Mine Hill Township also reserves
the right to reject any or all Proposals. Any Proposal received after the time and date
specified shall not be considered.
Proposal Opening
Experience and reputation in the field
Knowledge of Mine Hill Township and subject matter to be addressed under the contract
Availability to accommodate any required meetings of Mine Hill Township
Designated professional and support staff
Location of firm’s offices
No Proposal may be withdrawn after the specified opening time and date. Once opened, all
Proposals become the property of Mine Hill Township, and will not be returned to the
Prospective Vendors.
Mine Hill Township may award the work which is most advantageous to the Mine Hill Township
based on Price and Other Factors; Technical, Managerial and Cost. Weighed criteria will be
announced at the Request for Proposal opening.
Mine Hill Township will take into consideration the following when evaluating proposals:
As per N.J.A.C. et. seq., the rating report will be made available at a minimum of 48 hours prior
to action by the governing body in any future award for this service.
4
RATING CRITERIA
All responses will be rated based on PRICE and OTHER FACTORS:
• Technical
• Managerial
• Cost
As per N.J.S.A. 40A:11-1. et. seq., the rating report will be made available at a minimum of 48
hours PRIOR to consideration and action by the governing body in any future award for such
goods and services.
The Rating sheet below is the matrix Mine Hill Township will be utilizing to rate respondents.
Weighed criteria will be announced at the Request for Proposals Opening.
Technical criteria:
(1) Does the vendor's proposal demonstrate a clear understanding of the scope of work and related
objectives?
(2) Is the vendor's proposal complete and responsive to the specific RFP requirements?
(3) Has the past performance of the vendor's proposed methodology been documented?
(4) Does the vendor's proposal use innovative technology and techniques?
Management criteria:
(1) How well does the proposed scheduling timeline meet the contracting unit's needs?
(2) Is there a project management plan?
(3) Does the vendor document a record of reliability of timely delivery and on-time and on- budget
implementation?
(4) Does the vendor demonstrate a track record of service as evidenced by on- time, on-budget, and
contract compliance performance?
(5) Does the vendor document industry or program experience?
(6) To what extent does the vendor rely on in-house resources vs. contracted resources?
(7) Are the availability of in- house and contract resources documented?
(8) Documentation of experience in performing similar work by employees and when appropriate, sub-
contractors?
(9) Does the vendor make use of business capabilities or initiatives that involve women, the disadvantaged,
small and/or minority owned business establishments?
(10) Does the vendor demonstrate cultural sensitivity in hiring and training staff?
Cost criteria:
(1) Relative cost: How does the cost compare to other similarly scored proposals?
(2) Full explanation: Is the price and its component charges, fees, etc. adequately explained or
documented?
(3) If required, are suitable bonds, warranties, or guarantees provided?
(4) Does the proposal include quality control and assurance programs?
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REQUEST FOR PROPOSALS: MULTIPLE AGGREGATE MATERIALS
#1A
Item: Reconstituted Concrete Aggregate, Certified Clean Residential, Delivered
Price per Ton Delivered: $_______________________
Amount in Numbers
Price per Ton Delivered: _________________________________________________
Amount in Words
#1B
Item: Reconstituted Concrete Aggregate, Certified Clean Residential, Picked Up by
Township
Price per Ton Picked Up: $_______________________
Amount in Numbers
Price per Ton Picked Up: _________________________________________________
Amount in Words
#2A
Item: ¾ Crushed Stone, Delivered
Price per Ton Delivered: $_______________________
Amount in Numbers
Price per Ton Delivered: _________________________________________________
Amount in Words
#2B
Item: ¾ Crushed Stone, Picked Up by Township
Price per Ton Picked Up: $_______________________
Amount in Numbers
Price per Ton Picked Up: _________________________________________________
Amount in Words
Continued to next page.
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#3A
Item: Fine Sand, Delivered
Price per Ton Delivered: $_______________________
Amount in Numbers
Price per Ton Delivered: _________________________________________________
Amount in Words
#3B
Item: Fine Sand, Picked Up by Township
Price per Ton Picked Up: $_______________________
Amount in Numbers
Price per Ton Picked Up: _________________________________________________
Amount in Words
#4A
Item: Asphalt
Price per Ton Delivered: $_______________________
Amount in Numbers
Price per Ton Delivered: _________________________________________________
#4B
Item: Asphalt, Picked Up by Township
Price per Ton Picked Up: $_______________________
Amount in Numbers
Price per Ton Picked Up: _________________________________________________
Amount in Words
7
ADMINISTRATIVE DOCUMENTS
Please submit the following documents with your response to the RFP
Bidder's Initials
Statement of Ownership Disclosure
Non-Collusion Affidavit
Disclosure of Investment Activities in Iran
Affidavit of Non-Debarred Status
Affirmative Action Compliance Notice
Mandatory EEO Language
Americans with Disability Act of 1990 Form
Anti-Discrimination Requirements
Pay to Play Advisory Notice
Certificate of Employee Information Report/AA-302
W-9
New Jersey Business Registration Certificate
Proposal
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STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal
submissions. Failure to submit the required information with the bid is cause for
automatic rejection of the bid or proposal.
Name of Organization: ________________________________________________________
Organization Address: ________________________________________________________
Part I Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
For-Profit Corporation (any type) Limited Liability Company (LLC)
Partnership Limited Partnership Limited Liability Partnership (LLP)
Other (be specific): ______________________________________________
Part II
The list below contains the names and addresses of all stockholders in the corporation
who own 10 percent or more of its stock, of any class, or of all individual partners in the
partnership who own a 10 percent or greater interest therein, or of all members in the
limited liability company who own a 10 percent or greater interest therein, as the case
may be. (COMPLETE THE LIST BELOW IN THIS SECTION)
OR
No one stockholder in the corporation owns 10 percent or more of its stock, of any class,
or no individual partner in the partnership owns a 10 percent or greater interest therein,
or no member in the limited liability company owns a 10 percent or greater interest
therein, as the case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Business
Entity
Address
9
Part III
DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS
OR LLC MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person
holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of
the last annual federal Security and Exchange Commission (SEC) or foreign equivalent
filing, ownership disclosure can be met by providing links to the website(s) containing the last
annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent)
that contain the name and address of each person holding a 10% or greater beneficial interest
in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that
contain the information on each such person. Attach additional sheets if more space is
needed.
Website (URL) containing the last annual SEC (or foreign equivalent) filing
Page #’s
Please list the names and addresses of each stockholder, partner or member owning a 10
percent or greater interest in any corresponding corporation, partnership and/or limited liability
company (LLC) listed in Part II other than for any publicly traded parent entities referenced
above. The disclosure shall be continued until names and addresses of every
noncorporate stockholder, and individual partner, and member exceeding the 10 percent
ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach
additional sheets if more space is needed.
Stockholder/Partner/Member and
Corresponding Entity Listed in Part II
Address
Part IV
Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any
attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am
authorized to execute this certification on behalf of the bidder/proposer; that Mine Hill Township
is relying on the information contained herein and that I am under a continuing obligation from the
date of this certification through the completion of any contracts with Mine Hill Township to notify
Mine Hill Township in writing of any changes to the information contained herein; that I am
aware that it is a criminal offense to make a false statement or misrepresentation in this
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certification, and if I do so, I am subject to criminal prosecution under the law and that it will
constitute a material breach of my agreement(s) with the, permitting Mine Hill Township to
declare any contract(s) resulting from this certification void and unenforceable.
Full Name (Print):
Title:
Signature:
Date:
NON-COLLUSION AFFIDAVIT
STATE OF NEW JERSEY:
: ss
MINE HILL TOWNSHIP :
I certify that I am ___________________________________________________ of the firm of
__________________________________________________________________, the
Respondent making this Proposal for the bid or proposal for the above named project, that I
executed the said proposal with full authority to do so; that said bidder has not, directly or
indirectly entered into any agreement, participated in any collusion in connection with the above
named project; and that all statements contained in said proposal and this affidavit are true,
correct, and made with full knowledge that the Morris County Municipal Utilities Authority relies
upon the truth of the statements contained in said Proposals and in the statements contained in
this affidavit in awarding the contract for the said project.
I further warrant that no person or selling agency has been employed or retained to solicit or
secure such contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, except bona fide employees or bona fide established commercial
or selling agencies.
Signature of Representative: _________________________________________
Subscribed and sworn to before me
This ______ day of ___________________, 2026
________________________________________
Notary Public
My commission expires_______________________
11
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into
or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one
of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the
Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or
entity to be in violation of the principles which are the subject of this law, s/he shall take action as may be appropriate and
provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages,
declaring the party in default and seeking debarment or suspension of the person or entity.
I certify, pursuant to Public Law 2012, c. 25, that the person or entity listed for which I am authorized to
bid/renew:
Bidder/Offeror:
is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or
entity that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used
to transport oil or liquefied natural gas, for the energy sector of Iran; is not a financial institution that extends
$20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the
credit to provide goods or services in the energy sector in Iran.
In the event that a person or entity is unable to make the above certification because it or one of its parents,
subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise
description of the activities must be provided in part 2 below to the Division of Purchase under penalty of
perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate
penalties, fines and/or sanctions will be assessed as provided by law.
PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN
You must provide, accurate and precise description of the activities of the bidding person/entity, or one of its parents,
subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below.
Name:
Relationship to
Bidder/Offeror:
Description of Activities:
Duration of Engagement:
Anticipated Cessation
Date:
Bidder/Offeror Contact Name:
Contact Phone Number:
Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any
attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this
certification on behalf of the above-referenced person or entity. I acknowledge that Town/ Township/
Borough/Government Agency is relying on the information contained herein and thereby acknowledge that I am under a
continuing obligation from the date of this certification through the completion of any contracts with the MCMUA to notify
the MCMUA in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that
it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I
am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with
Morris County Municipal Utilities Authority, New Jersey and that the MCMUA at its option may declare any contract(s)
resulting from this certification void and unenforceable.
Full Name
(Print):
Signature:
Title:
Date:
12
AFFIDAVIT OF NON-DEBARRED STATUS
STATE OF NEW JERSEY
:
: ss
COUNTY OF
:
I,
of the City/Town of _____________________
, in the County of
and the State of
, of full age, being duly sworn according to law on my
oath depose and say that:
I am
, a
(Name)
(Title, Position, etc.)
of
, the Bidder
(Name of Firm, Company or Corporation)
making the Bid for Mine Hill Township and that I executed the said Bid with full authority so to
do; that said Bidder at the time of making this Bid is not included on the State of New Jersey,
State Treasurer’s List of Debarred, Suspended and Disqualified Bidders and Department of
Labor’s Workplace Accountability in Labor List ; and all statements contained in said Bid and in
this affidavit are true and correct and made with the full knowledge that the Morris County
Municipal Utilities Authority relies upon the truth of the statements contained in said Bid and in
the Statements contained in this affidavit in awarding Contract for said project.
The undersigned further warrants that should the name of the firm, company or corporation
making this Bid appear on the State Treasurer’s List of Debarred, Suspended and Disqualified
Bidders and Department of Labor’s Workplace Accountability in Labor List at any time prior to,
and during the life of the Contract, including the Guarantee Period, that the Morris County
Municipal Utilities Authority (MCMUA) shall be immediately so notified by the signatory to this
Eligibility Affidavit.
The undersigned understands that the firm, company or corporation making the Bid as a
CONTRACTOR is subject to debarment, suspension and/or disqualification in contracting with
the State of New Jersey and the Department of Environmental Protection if the
CONTRACTOR, pursuant to NJAC 7:1-5.2, commits any of the acts listed therein, and as
determined according to applicable law and regulation.
(Signature of Bidder)
(Seal if Corporation)
(Printed Name & Title of Bidder)
__________________________________________
__________________________________________
(Address of Bidder)
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AFFIRMATIVE ACTION COMPLIANCE NOTICE
EXHIBIT A
GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS
This form is a summary of the successful vendor’s requirement to comply with the requirements
of N.J.S.A. 10:5-31 and N.JA.C. 17:27.
The successful respondent shall submit to the public agency, after notification of award but prior
to execution of the contract, one of the following three documents as forms of evidence:
1. Letter of Federal Affirmative Action Plan Approval
2. Certificate of Employee Information Report
3. A photocopy of an Employee Information Report (AA302) provided by the Division and
distributed to the public agency to be completed by the vendor in accordance with
N.J.A.C. 17:27-4.
The successful vendor(s) must submit the copies of the AA302 Report to the Division of
Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The
Public Agency copy is submitted to the public agency, and the vendor copy is retained by the
vendor.
The undersigned vendor further understands that his/her proposal shall be rejected as non-
responsive if said vendor fails to comply with the requirements of N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17:27.
Business Name:
Representative’s Name (print):
Representative’s Signature:
Date:
Phone:
14
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)
N.J.A.C. 17:27 et seq.
GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or
applicant for employment because of age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
Except with respect to affectional or sexual orientation and gender identity or expression, the
contractor will ensure that equal employment opportunity is afforded to such applicants in
recruitment and employment, and that employees are treated during employment, without regard
to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex.
Such equal employment opportunity shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
The contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the Public Agency Compliance Officer setting forth
provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality
or sex.
The contractor or subcontractor will send to each labor union, with which it has a collective
bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor
union of the contractor's commitments under this chapter and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented
from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to meet targeted county
employment goals established in accordance with N.J.A.C. l7:27-5.2. The contractor or
subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not
limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that
15
it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex,
and that it will discontinue the use of any recruitment agency which engages in direct or indirect
discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to
assure that all personnel testing conforms with the principles of job-related testing, as established
by the statutes and court decisions of the State of New Jersey and as established by applicable
Federal law and applicable Federal court decisions.
In conforming with the targeted employment goals, the contractor or subcontractor agrees to
review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all
such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex,
consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal
law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to execution
of a goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval; Certificate of Employee Information
Report; or Employee Information Report Form AA-302 (electronically provided by the
Division and distributed to the public agency through the Division’s website at
http://www.state.nj.us/treasury/contract_compliance).
The contractor and its subcontractors shall furnish such reports or other documents to the
Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the
office from time to time in order to carry out the purposes of these regulations, and public
agencies shall furnish such information as may be requested by the Division of Purchase &
Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant
to N.J.A.C. 17:27-1.1 et seq.
Business Name:
__________________________________________________________________
Representative’s Name (print):
__________________________________________________________
Representative’s Signature:
__________________________________________________________
Date: ____________________________
16
AMERICANS WITH DISABILITIES ACT OF 1990
The CONTRACTOR and the OWNER do hereby agree that the provisions of Title 11 of the Americans with Disabilities Act of
1990 (the "ACT") (42 U.S.C. S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all
services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated
pursuant thereunto, are made a part of this contract. In providing any act benefit, or service on behalf of the OWNER pursuant to
this contract, the CONTRACTOR agrees that the performance shall be in strict compliance with the Act. In the event that the
Contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the
performance of this contract, the CONTRACTOR shall defend the OWNER in any action or administrative proceeding
commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the OWNER, its agents, servants,
and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of
or claimed to arise out of the alleged violation. The CONTRACTOR shall, at its own expense, appear, defend, and pay any and
all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or
incurred in connection therewith. In any and all complaints brought pursuant to the OWNER grievance procedure, the
CONTRACTOR agrees to abide by any decision of the OWNER which is rendered pursuant to said grievance procedure. If any
action or administrative proceeding results in an award of damages against the OWNER or if the OWNER must any expense to
cure a violation of the ADA which has been brought pursuant to its grievance procedure, the CONTRACTOR shall satisfy and
discharge the same at its OWN expense.
The OWNER shall, as soon as practicable after a claim has been made against it, give written notice thereof to the
CONTRACTOR along with frill and complete particulars of the claim. if any action or administrative proceedings is
brought against the OWNER or any of its agents, servants, and employees, the OWNER shall expeditiously forward or have
forwarded to the CONTRACTOR every demand, complaint, notice, summons, pleading, or other process received by the
OWNER or its representatives.
It is expressly agreed and understood that any approval by the OWNER of the services provided by the CONTRACTOR
pursuant to this contract will not relieve the CONTRACTOR of the obligation to comply with the Act and to defend,
indemnify, protect, and save harmless the OWNER pursuant to this paragraph.
It is further agreed and understood that the OWNER assumes no obligation to indemnify or save harmless the
CONTRACTOR, its agents, servants, employees and subcontractors for any claim which may arise out of their performance
of this Agreement. Furthermore, the CONTRACTOR expressly understands and agrees that the provisions of this
indemnification clause shall in no way limit the CONTRACTOR'S obligations assumed in this Agreement, nor shall they be
construed to relieve the CONTRACTOR from any liability, nor preclude the OWNER from taking any other actions
available to it under any other provisions of the Agreement or otherwise at law.
Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way
limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any
liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or
otherwise at law.
Business Name:
__________________________________________________________________
Representative’s Name (print):
__________________________________________________________
Representative’s Signature:
__________________________________________________________
Date: ____________________________ Phone Number: _________________________
17
NEW JERSEY ANTI-DISCRIMINATION
Pursuant to N.J.S.A. 10:2-1:
a. In the hiring of persons for the performance of work under this contract or any
subcontract hereunder, or for the procurement, manufacture, assembling or furnishing
of any such materials, equipment, supplies or services to be acquired under this
contract, no contractor, nor any person acting on behalf of such contractor or
subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital
status, gender identity or expression, affectional or sexual orientation or sex,
discriminate against any person who is qualified and available to perform the work to
which the employment relates;
b. No contractor, subcontractor, nor any person on his behalf shall, in any manner,
discriminate against or intimidate any employee engaged in the performance of work
under this contract or any subcontract hereunder, or engaged in the procurement,
manufacture, assembling or furnishing of any such materials, equipment, supplies or
services to be acquired under such contract, on account of race, creed, color, national
origin, ancestry, marital status, gender identity or expression, affectional or sexual
orientation or sex;
c. There may be deducted from the amount payable to the contractor by the contracting
public agency, under this contract, a penalty of $ 50.00 for each person for each
calendar day during which such person is discriminated against or intimidated in
violation of the provisions of the contract; and
d. This contract may be canceled or terminated by the contracting public agency, and all
money due or to become due hereunder may be forfeited, for any violation of this
section of the contract occurring after notice to the contractor from the contracting
public agency of any prior violation of this section of the contract.
Business Name:
__________________________________________________________________
Representative’s Name (print):
__________________________________________________________
Representative’s Signature:
__________________________________________________________
Date: ____________________________ Phone Number: _________________________
18
PAY TO PLAY ADVISORY
Disclosure Requirement
P.L. 2005, Chapter 271, Section 3 Reporting
(N.J.S.A. 19:44A – 20.27)
Any business entity that has received $50,000 or more in contracts from government entities in a
calendar year will be required to file an annual disclosure report with ELEC.
The report will include certain contributions and contract information for the current calendar year.
At a minimum, a list of all business entities that file an annual disclosure report will be listed on
ELEC’s website at www.elec.state.nj.us.
If you have any questions, please contact ELEC at 1-888-313-ELEC (toll free in NJ) or 609-292-8700.
An analyst from ELEC’s Special Programs Section will assist you.
Initial: ________
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