Furnish And Deliver Assorted Propane Gasses For Various Monmouth County Departments For The Period January 1, 2027 Through December 31, 2028 (Monmouth County Co-Op)

Monmouth County Purchasing Division is actively soliciting bids for the furnishing and delivery of assorted propane gases to various Monmouth County departments and participating entities within the Monmouth County Co-op program. This critical contract will span a significant period from January 1, 2027, through December 31, 2028, aiming to secure a stable and cost-effective supply of propane. The core of this Request for Bids (RFB) establishes a dynamic pricing mechanism where the net price per gallon will be determined by the U.S. Energy Information Administration (EIA) Mont Belvieu, TX Propane Spot Price FOB, with a consistent, vendor-proposed mark-up or mark-down applied throughout the entire contract term. The successful contractor will be responsible for ensuring that all transportation and delivery charges are fully prepaid, F.O.B. destination, providing a clear and predictable cost structure for the County. Prospective vendors are required to formulate their bids based on the published cash prices for refined products, specifically propane, as reported by the U.S. Energy Information Administration (EIA) for Mont Belvieu, TX Propane Spot Price FOB, utilizing the Friday posting data. Bidders must offer a firm-fixed price mark-up or mark-down per gallon that will remain constant without any adjustments for unanticipated price fluctuations for the duration of the contract period. The selection of the low bidder will be contingent upon offering the most economically advantageous mark-up or mark-down. While the text does not detail specific contractor qualifications, licenses (e.g., NJ Public Works Contractor Registration), or experience levels, it implies that vendors must be capable of reliably supplying propane under the defined variable pricing model. No mandatory pre-bid meetings or site visits are indicated, suggesting the evaluation will heavily focus on the submitted pricing structure and adherence to bid specifications. All bids must be meticulously prepared on standard RFB forms and submitted precisely as designated and required by the comprehensive specifications. The immutable deadline for bid receipt is September 10, 2026, at 10:30:00 AM. Detailed information regarding specifications, clarifications, and addenda can be accessed and downloaded from the project's designated portal. For any procedural inquiries or assistance with bid submission, vendors should direct their communications to Sophia Giezey at the Monmouth County Purchasing Division. The office is located at the Hall of Records, 3rd Floor, 1 East Main St., Freehold, NJ 07728. Contact can also be made via phone at (732) 431-7370 or by fax at (732) 431-7379. The provided text does not specify requirements for bid security, performance bonds, or other financial guarantees, but bidders are advised to review the complete specification document for all mandatory submission components.