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2024 Request for Proposal: Implementation Of Lead Based Paint Hazard Inspection Program
BID #: N/A
ISSUED: 7/31/2024
DUE: 8/21/2024
VALUE: TBD
100
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Executive Summary
The Town of Morristown is soliciting proposals for the implementation of a comprehensive lead-based paint hazard inspection program. This initiative requires experienced, state-certified lead-based paint inspector/risk assessors to conduct on-site surface-by-surface and room-by-room inspections, including visual and dust wipe analysis, of various rental dwellings every three years or upon tenant turnover, as mandated by P.L. 2021, Chapter 182, N.J.A.C. 5:28A, and local codes. The program aims to ensure compliance and identify hazards efficiently across 3000+ registered rental properties.
Key responsibilities for the successful vendor include creating and maintaining property databases, managing tenant notifications, scheduling and performing inspections, all necessary record keeping and reporting to both the state and the Town, and developing educational materials. The vendor will also be responsible for collecting and remitting a state-mandated fee of $20 per inspected dwelling unit. The Town intends to award a two-year contract for these services.
Proposals must be submitted to Jillian Barrick, Business Administrator, at the Town Offices by no later than 10:00 AM on Wednesday, August 21, 2024. Evaluation will consider responsiveness (30%), price (30%), and responsibility & experience (40%).
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Document Text
--- Document: RFP Implementation of Lead Base Paint Hazard Inspection Program.pdf ---
1
TOWN OF MORRISTOWN
COUNTY OF MORRIS
STATE OF NEW JERSEY
REQUEST FOR PROPOSALS
Sealed proposals should be received by the Business Administrator of the Town of Morristown, in
the Town Offices located at 200 South Street, 2nd Floor, Morristown, New Jersey 07963-0914, by
no later than 4:00 p.m. on Wednesday, August 21, 2024 for the following:
IMPLEMENTATION OF LEAD BASED PAINT HAZARD INSPECTION PROGRAM
Successful applicants will be required to comply with the requirements of N.J.S.A. 10:5-31, et seq.
(N.J.A.C. 17-27) (Equal Employment Opportunity).
The right is reserved to reject any or all proposals if it is deemed to be in the best interest of the
Town of Morristown to do so.
All those interested in submitting proposals should review the request for proposals and submit all
documentation requested.
2
TOWN OF MORRISTOWN
REQUEST FOR PROPOSALS
IMPLEMENTATION OF LEAD BASED PAINT HAZARD INSPECTION PROGRAM
PURPOSE OF REQUEST
The Town of Morristown is requesting proposals from individuals and companies to implement a lead-based
paint hazard inspection program in the Town. The program will include all work necessary to comply with
P.L. 2021, Chapter 182; N.J.A.C. 5:28A; and Morristown municipal code, Chapter 13 Housing and Property
Maintenance, Lead-Based Paint Hazard Inspections. Program services include on-site surface-by-surface,
room-by-room lead inspections of the interior and exterior of the home using visual inspection on certain
single-family, two-family, and multiple rental dwellings every three years or upon tenant turnover where there
is no valid lead-safe or lead-free certification. Vendor will also be responsible for all notice, record keeping,
and reporting requirements, including for those landlords that directly hire a private lead evaluation
contractor. Proposals shall be delivered in a sealed envelope clearly marked “RFP – IMPLEMENTATION
OF LEAD BASED PAINT HAZARD INSPECTION PROGRAM” and bear the name and address of the proposer
on the outside of the envelope to Jillian Barrick, Business Administrator located at 200 South Street, 2nd Floor,
Room 239, Morristown, NJ 07960 no later than 10:00 AM on Wednesday, August 21, 2024 at which time all
proposals will be opened. One original and one copy of the proposal will be required. In addition, one
electronic copy of the proposal shall be submitted on a USB drive.
Interested respondents must continue to monitor the town website www.townofmorristown.org until 4:00 p.m.
on August 21, 2024 as the Town reserves the right to issue Addenda to the RFQ & RFP documents in this space.
All Service Contractors are required to comply with the requirements of N.J.S.A. 10:5-3 et seq. Affirmative
Action, P.L. 1975 c. 127 N.J.A.C. 17:27 et seq. (Contract Compliance and Equal Employment Opportunities
in Public Contracts), and N.J.S.A. 52:25-24.2 (Disclosure of Ownership).
TIME SCHEDULE
The Town will follow the following timetable, which should result in a selection of a firm by September 10, 2024.
Date of Issuance
July 31, 2024
Submittal Deadline
August 21, 2024
Town Review and Recommendation
August 28, 22024
Town Council Consideration and Potential Approval
September 10, 2024
SCOPE OF SERVICES AND RFP SPECIFICATIONS
A.
Purposes of the Program
Perform all work necessary to comply with P.L. 2021, Chapter 182; N.J.A.C. 5:28A; and Morristown municipal
code, Chapter 209 Rental Properties, Article IV Lead-Based Paint Hazard Inspections. Program services include
on-site surface-by-surface, room-by-room lead inspections of the interior and exterior of the home using visual
inspection and dust wipe analysis on certain single-family, two-family, and multiple rental dwellings every three
3
years or upon tenant turnover where there is no valid lead-safe or lead-free certification. Vendor will also be
responsible for all notice, record keeping, and reporting requirements, including for those landlords that directly
hire a private lead evaluation contractor.
B.
Eligible Applicants
Experienced, state certified lead-based paint inspector/risk assessor, with the ability to perform all work necessary
to comply with the state laws, state regulations, and municipal codes as identified in these specifications.
C. Current Rental Inventory
The Town of Morristown currently has 3000+ registered properties containing rental units, the majority of which
are two-family and multifamily homes.
D.
Required application details
Describe in detail your full process, beginning to end, to comply with this RFP and the applicable laws and
regulations, including but not limited to:
i.
Creating and maintaining a database of dwelling units identified as requiring inspection per municipal
code 209-46
ii.
Creating and maintaining a database of dwelling units identified as being exempt from inspection per
municipal code 209-47, A
iii.
Providing initial notification of required inspection to identified dwelling owners, landlords, their
agents and/or property management
iv.
Scheduling and performing inspections
v.
Record keeping and reporting for performed inspections
vi.
Record keeping and reporting for dwellings who directly hire a private lead evaluation contractor and
those already certified by the state
vii.
Process if inspection result in identified lead-based paint hazards
viii.
Process of identifying and notifying dwelling units required for inspection based on the three-year
inspection cycle
ix.
Providing to the State of New Jersey the required fees and reporting
x.
Providing to Morristown the necessary fees and reporting
xi.
Providing to Morristown all data required to be kept by municipal entities
xii.
Description of staff, including their qualifications, certifications and licenses
xiii.
Developing educational materials detailing the requirements of the applicable laws and regulations,
including the inspection frequency, the need to retest upon tenant turnover, and providing tenants the
lead safety certificate
4
E.
Fees
Furnish all fees for your services, including but not limited to the items below, and describe the process for
fee collection and remittance:
i.
Initial inspections and testing bedroom(s) up to six and any additional bedroom thereafter
ii.
Standard re-inspection
iii.
Record keeping and reporting
iv.
Mailings
v.
Any costs associated with work required for those exempt from inspection, inspected and/or already
certified by the state, or who hire a private lead evaluation contractor
In addition, a fee of $20 per dwelling unit inspected must be collected and remitted as required by the state under
the Lead Hazard Control Assistance Act.
F.
Procurement / Contract term
The Town has issued this RFP in compliance with the competitive contracting process, as described in N.J.S.A
40A:11-4 et seq. The Town to intends to award a two-year contract.
G.
Schedule
Provide a draft schedule for completion of the tasks identified in your response, measured in weeks from date of
contract award.
Evaluation
The Town’s objective in soliciting this RFP is to enable it to select a firm or organization that will provide high
quality and cost-effective services to the citizens of Morristown. The Town will consider proposals only from
firms or organizations that, in the Town’s judgment, have demonstrated the capability and willingness to provide
high quality services to the citizens of the Town in the manner described in this RFQ.
The Town may establish an evaluation committee to evaluate and score the proposals submitted by the vendors.
Proposals will be evaluated by the Town on-the-basis of the most advantageous, all relevant factors considered.
The evaluation will consider the following selection criteria:
Factor
Weight Given
1. Responsiveness:
The Town will consider the materials submitted by the
30%
proposer to determine whether the proposer is in
compliance with the RFP.
2. Price:
30%
3. Responsibility & Experience:
40%
The Town will consider the materials submitted and other
5
evidence it may obtain to determine the companies ability
and history of successfully completing contracts of this
type, meeting projected deadlines and experience in similar work.
Total Criteria Weight:
100%
Each proposal will be independently evaluated on factors 1 through 3.
Terms and Conditions
1. The Town reserves the right to reject any and all proposals and to waive minor irregularities proposal.
2. The Town reserves the right to request clarification of information submitted and to request additional
information from any proposer.
3. The Town reserves the right to award any contract to the next most qualified vendor if the vendor does not
execute a contact with thirty (30) days after the award of the proposal.
4. Any proposal may be withdrawn up until the submitted date and time.
5. The Town reserves the right to reject any proposal agreement or contract that does not conform to the
specifications contained in this RFP and which is not approved by the Municipal Attorney.
6. The Town shall not be responsible for any costs incurred by the vendor in preparing, submitting or
presenting its response to the RFP.
Termination of Contract
If, through any cause, the awarded proposer shall fail to fulfill in a timely and proper manner obligations under
the Contractor or if the awarded proposer violates any requirements of the Contract, the Town shall thereupon
have the right to terminate the Contract by giving written notice to the awarded proposer of such termination at
least thirty (30) days prior to the proposed effective date of termination. Such termination shall relieve the Town
of any obligation for the balances to the awarded proposer of any sum or sums set forth in the Contract.
The awarded proposer agrees to indemnify and hold the Town harmless from any liability to
subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful
termination of the Contract by the owner under this provision.
Ownership of Material
The Town shall retain all of its rights and interest in any and all documents and property both hard copy and
digital furnished by the Town to the selected Proposer for the purpose of assisting the selected Proposer in the
performance of the contract. All such items shall be returned immediately to the Town at the expiration or
termination of the contract or completion of any related services, pursuant thereto, whichever comes first. None
of the documents and/or property shall, without the written consent of the Town, be disclosed to others or used
6
by the selected Proposer or permitted by the selected Proposer to be used by their parties at any time except in
the performance of the resulting contract.
Ownership of all data, materials and documentation originated and prepared for the Town pursuant to the contract
shall belong exclusively to the Town. All data, report, computerized information, programs and materials related
to this project shall be delivered to and become the property of the Town upon completion of the project. The
selected Proposer shall not have the right to use, sell, or disclose the total of the interim of final work products,
or make available to third parties, without the prior written consent of the Town. All information supplied to the
Town may be required to be supplies on CD-ROM media compatible with the Town’s computer operating system.
Payment Terms
Payment by the Town will be made a monthly basis after services have been performed and an itemized billing
statement has been received. A signed voucher will be submitted in the form specified by the Town and approved
by the appropriate Town representative for signature by the vendor.
Interested applicants should submit qualifications no later than 4:00pm on August 21, 2024 to:
Ms. Jillian Barrick, Business Administrator
Town of Morristown
200 South St. PO Box 914
2nd Floor, Office of Mayor/Administration
Morristown, NJ 07963-091
7
APPENDIX A
AMERICANS WITH DISABILITIES ACT OF 1990
ACKNOWLEDGEMENT FORM
This form is an agreement of the successful Vendor’s obligation to comply with the requirements of 42 U.S.C. §121.01 et
seq., referred to as the Americans Disability Act of 1990.
The undersigned Vendor hereby acknowledges receipt of the Americans with Disabilities Act of 1990 found at Appendix
B of this packet.
The undersigned Vendor hereby certifies that he/she is aware of the commitment to comply with the requirements of 42
U.S.C. §121.01 et seq. and agrees to furnish any required forms as evidence of compliance.
The undersigned Vendor further certifies that he/she understands that his/her proposal shall be rejected as non-responsive
and any contract entered into shall be void and of no effect if said Vendor fails to comply with the requirements of 42 U.S.C.
§121.01 et seq.
COMPANY:___________________________ TITLE:______________________________
PRINT NAME: __________________________SIGNATURE:_______________________________
DATE: ______________________
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Contacts
Jillian Barrick
Business Administrator · Office of Mayor/Administration
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Timeline
First Discovered
Apr 28, 2026
Last Info Update
Apr 30, 2026
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