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Request Proposals 2026 Professional Services Contracts
BID #: N/A
DUE: 12/1/2025
VALUE: TBD
100
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Executive Summary
The Township of Neptune is soliciting proposals for various Professional Services Contracts for the 2026 calendar year. These roles encompass a wide range of expertise, including Affordable Housing Administrator, Insurance Broker, various legal counsels (Alternate Prosecutor, Public Defender, Labor Attorney, Planning Board Attorney, Assistant Township Attorney, Board of Adjustment Attorney, Environmental Shade Tree Commission Attorney, Special Counsel, and Township Attorney), Interim Certified Municipal Finance Officer, Planning Board Engineer, Planning Board Planner, Engineering Services, Environmental Engineering Services, Risk Management Consultant, Financial Advisor, and Auditor. The selection process will be fair and open, in accordance with New Jersey statutes N.J.S.A. 19:44A-20.4 et seq. and N.J.S.A 40A:11-4.3,4.4& 4.5.
Key requirements for proposers include demonstrating relevant qualifications, experience, and reputation in their respective fields, providing detailed fee schedules (hourly and/or monthly flat rates), and submitting verifiable references. All proposals must be submitted in one original, one copy, and one electronic version (on physical media, not via email) to the Township Clerk's Office. The definitive deadline for all submissions is December 1, 2025, by 4:00 PM.
Web Content
TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: (Click on link to download the submission packet) Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Rent Leveling Board Attorney Engineering Services Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer Auditor The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org . William Bray, RMC, CMR Municipal Clerk
Document Text
--- Document: Affordable Housing Administrator --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction The Municipality desires to obtain proposals for Affordable Housing Administrator through a fair and open process in accordance with N.J.S.A. 19:44A-20.5 et. seq. The services shall be for a period, not to exceed, of one (1) year. Requirements • The individual or company must comply with the Affordable Housing Agreement dated October 31, 2016, and the Court issued Final Judgment of April 25, 2018, granting a Judgment of Compliance and providing repose from litigation through July 1, 2025; entered as a result of a Declaratory Judgment Action brought in the Superior Court of New Jersey, Monmouth County, Law Division under Docket No. MON-L-2236-15, and have knowledge and understanding of the same. • The individual or company shall have a minimum of two (2) years of experience in the administration of full- service housing rehabilitation on the municipal or county level. • The individual or company shall maintain a minimum of $1,000,000.00 of professional liability insurance and general liability insurance. The proposer shall furnish all equipment and materials and be considered an independent contractor under I.R.S. regulations and not an employee of the Township. • The proposer shall be familiar with and comply with all appropriate statues, laws, regulations, procedure and requirements of the program and Second Round COAH rules as well as the Court. • The Municipality intends to utilize Affordable Housing Trust Fund monies to finance the work to be administered in accordance with the terms and conditions of this Request for Proposals. Scope of Work General • Preparation of a Policy and Procedures Manual which outlines program guidelines for the Neptune Housing Rehabilitation Program. • Preparation or revision of a Marketing Plan, including preparation of marketing material and an outreach process. • Development of a list of eligible applicants and maintenance of a waiting list of potential program participants. • Performance of eligibility screening of applicants to ensure compliance with COAH/Court requirements. • Using approved legal instruments, securing the affordability of the assisted unit. • Complete initial inspection, work write-up and cost estimate for each unit and conduct follow-up inspections throughout the construction phase. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Affordable Housing Administrator 2026 Neptune Township Request for Proposals Packet Page 2 of 25 • Manage the bidding process by creating a bid package, placing an Invitation to Bidders in the legal advertisement in the Asbury Park Press, maintaining a list of active contractors and conducting a bid opening. • Maintain complete files on each assisted household to verify eligibility and document the bidding, legal documents and completion of rehabilitation activities. • Conduct payment inspections and process all payments to rehabilitation contractors in accordance with Municipal procedures. • Proposer shall provide a description and procedure for the identification and treatment of lead-based paint hazards. Proposer may provide a separate proposal for lead risk assessment and report, requiring sampling, and clearance testing. • The Proposer shall provide assistance to the Municipality with any program audits or reviews by agencies having jurisdiction over housing rehabilitation programs. • The Proposer shall provide a statement of the adequacy of staff and resources to provide the services sought pursuant to this proposal. • The processing of subordination agreements or payoff requests. • Coordination of post-construction warranty issues and complaints subsequent to final inspection. • Prepare mortgages and mortgage notes for those applicants receiving financial assistance under the Township of Neptune Mt. Laurel Housing Rehabilitation Program, coordinate the recording of said documents through the Township Attorney’s Office and retain as custodian the recorded mortgages and mortgage notes upon receipt from the Clerk of Monmouth County through the Township Attorney’s Office: a. Serve as the appointed Affordable Housing Administrator or Affordable Housing Administrative Agent and administer the Township’s Affordable Housing Plan and following the established duties required by the Judgment of Compliance and Repose of the Superior Court of New Jersey b. Administer and monitor all Affordable Housing Projects in addition to rehabilitation of housing, such as, but not limited to rental and condominium purchases, if any. Proposal Content Requirements Firms submitting a proposal should submit the following: • Statement of Qualifications and experience of person or firm with client list for reference checking purpose. • Fixed-fee price proposal for annual administration of the program including: 1. Writing a Policy and Procedures Manual, and; 2. Advertising the program and Creating/Maintaining the Waiting List. • Fixed-fee Price proposal per Rehabilitated Housing Unit Award of Contract The award of the contract for the position of Financial Advisor is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Affordable Housing Administrator 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Insurance Broker --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., Township seeks proposals in response to this Requests for Proposals (“RFP”) from Brokers licensed to attain and manage Health Benefits Insurance Programs in the State of New Jersey that wish to serve as the Insurance Broker and Consultant for State Health Benefits Program for the Township of Neptune. The successful Insurance Broker must have significant experience in representing Municipalities as a Broker and consultant for Health Insurance Programs within the State of New Jersey, as well as experience in administering COBRA, HIPPA and employer compliance programs in addition to significant experience in consulting in regard to collective bargaining and Medicare reimbursement programs. The successful Individual and/or Firm shall serve as an Insurance Broker and provide Professional Consulting Services (related to employee health benefits) including but not limited to: • Market the State Health Benefits Program (SHBP) plan if requested by the Township. • Provide consulting services and attend meetings related to collective bargaining matters involving employee health benefits. • Advise the Township on any grievances or disputes pertaining to group insurance coverage. • Provide regular updates on applicable state and federal legislation impacting employee benefits and insurance programs. • Ensure compliance with COBRA, HIPAA, and Chapter 375 employer obligations. • Administer ongoing enrollment services, including additions, terminations, and related updates. • Manage the reimbursement process for Medicare Part D, including payment for required attestations. • Assist in the preparation of documentation required for compliance with GASB 45. • Provide assistance in resolving employee claims issues within the SHBP. • Maintain an online web portal for Township use containing current information on health benefits and insurance programs. • Develop and administer an ongoing Employee Wellness Program, regularly distributing information to employees addressing modifiable risk factors such as smoking, diet, physical activity, and stress management. Award of Contract: The award of the contract for the position of the Insurance Broker is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Insurance Broker 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Alternate Prosecutor --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from attorneys licensed to practice law in the State of New Jersey that wish to serve as the Alternate Prosecutor for the Township of Neptune. The successful attorney must have significant experience in representing New Jersey public entities in the capacity as a municipal prosecutor or as any other prosecutor in criminal or quasi-criminal matters, as well as litigation experience in Municipal, State and/or Federal Courts, administrative forums and/or arbitration. To avoid potential conflicts of interest, the attorney hired as Municipal Prosecutor, and the attorney hired as “Alternate Prosecutor” shall not be associated with the same Law Firm. Only one (1) application shall be made per law firm. The successful attorney will provide the following services: The Alternate Prosecutor must be an attorney at law of New Jersey and shall provide all necessary and desirable legal counsel and advice requested of or the prosecution of cases before the Municipal Court of the Township and shall conduct the prosecution of such cases except such crimes and offenses that may be the duty of the county or state officer to prosecute. Award of Contract: The award of the contract for the position of the Alternate Prosecutor is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Alternate Prosecutor 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount, or the full contract term, for Township review and potential execution. ➢ The draft contract may be amended based on review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Interim Certified Municipal Finance Officer --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from firms with qualified Municipal Finance Consultants / Certified Municipal Finance Officers to fulfill the role of an Interim Certified Municipal Finance Officer and Municipal Finance Consultants. The successful firm, serving as the Interim Certified Municipal Finance Officer, shall assist the Township Assistant Chief Financial Officer and Administration with the budget, compliance with State financial submission requirements, the Capital Budget, and other financial matters of the Township. The contract shall be awarded on a month-to-month basis for a period not to exceed twelve (12) months. Qualifications The successful firm shall provide the Township with guidance and services, including but not limited to: • Demonstrated experience and a strong professional reputation in the field, including service as an Interim Certified Municipal Finance Officer, as assigned. • Knowledge of the Township of Neptune and the subject matter addressed under the contract. • Availability to attend all required meetings. • Any other factors shown to be in the best interest of the Township of Neptune. Scope of Services • Assignment of an experienced Certified Municipal Finance Officer for eight (8) hours per week dedicated to performing Neptune Township work while assigned to the Neptune Township Finance Office. • Up to eight (8) hours per week of work performed by an experienced Certified Municipal Finance Officer, Registered Municipal Accountant, Accountant, or Bookkeeper, in addition to the time assigned to Neptune Township Finance Office. • Work closely with the Township Assistant CFO to assure completion of and review of all assignments, work, projects, ordinances, debt servicing, debt issuance, and related work. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Interim Certified Municipal Finance Officer 2026 Neptune Township Request for Proposals Packet Page 2 of 25 • Communicate regularly with Neptune Township Finance Office staff to support the finance office functions. • Provide finance and governance advisory services to the Township Assistant CFO and Township Administrator. • Assign personnel from the firm to perform work as directed by the Township Assistant CFO, including but not limited to: ➢ Reconciliations ➢ General Ledger Maintenance Compensation Proposal • The ‘Compensation Proposal’ shall include rates by role, at a minimum for the positions of CMFO, Accountant, and Bookkeeper. • The ‘Compensation Proposal’ should specify a monthly fee for basic services averaging twelve (12) hours per week, with additional CMFO services provided on an as-needed basis. • The ‘Compensation Proposal’ shall not be construed as a bid, but rather as one factor for consideration; and is subject to negotiation and approval by the Township. • The total compensation payable by the Township shall not exceed the amount appropriated for such services in the duly adopted budget, ordinances, or other authorized funding sources, unless and until the Township Council provides written authorization permitting the Professional or Contractor to continue performing services that would result in billings exceeding the approved appropriation. Award of Contract: The award of the contract for the position of the Interim Certified Municipal Finance Officer is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Interim Certified Municipal Finance Officer 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Alternate Public Defender --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from attorneys licensed to practice law in the State of New Jersey that wish to serve as an Alternate Public Defender for the Township of Neptune. The successful attorney must have significant experience in representing Individuals as a defense Attorney and/or as a Public Defender in criminal or quasi-criminal matters in Municipal Courts and State Courts of the State of New Jersey, as well as litigation experience in Municipal, State and/or Federal Courts, administrative forums and/or arbitration. The successful Attorney will provide the following services: • The Alternate Public Defender must be an attorney at law of New Jersey and shall interview all indigent defendants qualifying for assistance as provided under the standards established by the office of the Public Advocate of the State of New Jersey and shall defend same in the Municipal Court of the Township and provide such legal advice and counsel to such individuals as may be required in any proceedings before the Municipal Court of the Township. • To avoid potential conflicts of interest, the attorney hired as Public Defender, and the attorney hired as Alternate Public Defender shall not be associated with the same Law Firm. Only one (1) application shall be made per law firm. Award of Contract The award of the contract for the position of the Alternate Public Defender is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Alternate Public Defender 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Labor Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as Labor Attorney for the Township of Neptune. The successful firm must have significant experience in representing New Jersey public entities in a variety of areas of consultation and litigation in State and Federal Courts, administrative forums and arbitration. The successful firm will provide the Township with legal guidance relating to, but not necessarily limited to: • Matters involving labor and employment issues, including but not limited to court appearances, arbitrations, conferences, negotiations, meetings, research, investigations, correspondence, telephone calls, preparation and drafting of pleadings and other legal documents, trial preparation and related work. • Negotiations of contracts or other labor disputes • Any other matters as directed by the Township related to labor and employment matters. Award of Contract: The award of the contract for the position of the Labor Attorney is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Note: Billing may not include phone calls or e-mails with members of the Governing Body. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Labor Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Assistant Township Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms, licensed to practice law in the State of New Jersey, that wish to serve as Assistant Township Attorney, and provide special assignment and litigation services to the Township of Neptune, as directed by the Township Attorney and/or Township Administrator. The firm must have significant experience in representing New Jersey public entities in a variety of areas of consultation and litigation in State and Federal Courts, administrative forums and arbitration. The successful firm will provide the Township with legal guidance relating to, but not necessarily limited to: • Attendance at any regular meetings, Workshop Meetings, Executive Sessions and Special Meetings of the Township Committee, as requested by the Township Attorney, Township Committee or Administration; including phone conferences with members of the Township Committee, the Township Mayor and Administration. • Representing the Township in litigation assigned by the Township Attorney and Township Administrator in the State of New Jersey (State or Federal Courts and / or administrative forums or Arbitration Hearings) and in any and all other proceedings wherein the attorney’s professional services may be required and wherein the Township is a party, or its rights or interests are involved. This shall include but not be limited to: All court appearances, all work associated with any litigation, including initiating suit or defending any suit, as duly authorized by the Township Committee, and any and all other activities to properly represent the Township of Neptune in assigned matters. • Maintaining the Township Committee and Administration advised of the character and progress of assigned legal proceedings, claims and other matters handled by the Attorney, and keeping a record of all such proceedings in connection with same, for and on behalf of the Township or in which the Township is interested. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Assistant Township Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 25 • In any assigned matter, investigating the facts and ascertaining the legal position of the Township concerning any accident, claim or liability, and the Attorney shall in said case promptly do what may be required for the protection of the interests of the Township, as directed by the Township Committee. • Represents the Township and Township Assessor in all Tax Appeal matters. • Legal research and/or advisory opinions as needed. • Research and draft ordinances and/or resolutions, as assigned. • Review and/or draft contracts, bid specifications and legal notices, as assigned. • Conduct programs on specified legal issues for appropriate elected officials and/or Township employees upon request by the Township Committee. • Notify the Township of changes in applicable law or state regulations, as well as Court decisions, that impact the operation of the Township, in matters assigned to the Attorney. • Any other matters as directed by the Township Attorney, Township Committee and Township Administrator. Award of Contract: The award of the contract for the position of the Assistant Township Attorney is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Assistant Township Attorney 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Planning Board Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township of Neptune’s Planning Board seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and /or Firms licensed to practice Law in the State of New Jersey that wish to serve as Planning Board Attorney. The successful individual/Firm must have significant experience in representing New Jersey public entities in a variety of areas of Law. The successful Firm will provide the Planning Board with Professional guidance relating to but not necessarily limited to the following: • Legal services performed in connection with Planning Board matters, including but not limited to: o Conferences, Regular and Any Special Planning Board Meetings, Telephone Conferences and Consultations, Legal Research and Advisory Opinions, Litigation, Correspondence, Negotiations, Application Review, Travel and Other Matters Related to Planning Board Business as Directed and Assigned by The Township Director of Engineering and Planning. • Representing the Neptune Township Planning Board in litigation in the State of New Jersey and in any and all other proceedings wherein the Attorney’s Professional Services may be required and wherein the Planning Board is a party, or its rights or interests are involved. o This shall include but not be limited to all court appearances and all work associated with any litigation, including initiating suit or defending any suit, as duly authorized by the Planning Board. • Keeping the Planning Board and Administration advised of the character and progress of legal proceedings, claims and other matters handled by the Attorney, and keeping a record of all such proceedings in connection with same, for and on behalf of the Planning Board. • Research, draft ordinances and/or resolution, and any other matters as directed by the Planning Board. • The Planning Board Attorney, as stipulated in the RFQ, is expected to be present at all meetings. If there is a change, adequate notice shall be given. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Planning Board Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 25 • The Planning Board Attorney shall bill services in accordance with the schedule outlined below: All billing shall be received monthly and sent with an executed Municipal Voucher. Billing shall be in accordance with NJSA 40: 55D-1, et seq. • Compliance with the requirements of monthly billing and proper management of escrow accounts to assure sufficient funding is in place and timely notice to developer’s can be made is necessary. Award of Contract: The award of the contract for the position of Financial Advisor is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Planning Board Attorney 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Planning Board Engineer --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township of Neptune Planning Board seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and /or Firms licensed to practice Engineering in the State of New Jersey that wish to serve as Planning Board Engineer. The successful Individual and/or Firm must have significant experience in representing New Jersey public entities in a variety of areas of Engineering Consultation. The successful Individual and/or Firm will provide the Planning Board with Professional guidance relating to, but not necessarily limited to: • The Planning Board Engineer shall be a New Jersey Licensed Professional Engineer. The Planning Board Engineer shall perform such duties as directed by the Director of Engineering and Planning, but not limited to: o Engineering Services: Attendance at all Regular and Special Planning Board Meetings, Site Plan and Subdivision Application Reviews, Redevelopment Reviews, Ordinance Revision Review and Recommendations and other Professional Engineering Advice. o Assistance To Planning Board Matters: (including but not limited to) Conferences, Appearance at Advisory Opinions, Application Review, Testimony and other Professional Engineering Matters Related to Planning Board Business, or as may be Directed by the Planning Board. • The Planning Board Professional Engineer, as stipulated in the RFP, is expected to be present at all meetings. If there is a change, adequate notice shall be given. Award of Contract: The award of the contract for the position of the Planning Board Engineer is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Planning Board Engineer 2026 Neptune Township Request for Proposals Packet Page 2 of 25 Billing The Planning Board Engineer shall bill services in accordance with the schedule outlined below: • All billing shall be received monthly and sent with an executed Municipal Voucher (billing shall be in accordance with NJSA 40: 55D-1, et seq.). • Billing for escrow accounts shall be as per Purchase Order issued by the Township for said escrow review. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Planning Board Engineer 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Board of Adjustment Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township of Neptune Zoning Board of Adjustment seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and /or Firms licensed to practice licensed to practice law in the State of New Jersey as the Board of Adjustment Attorney. The successful Individual and/or Firm must have significant experience in representing New Jersey public entities in a variety of areas of Law. The successful Individual and/or Firm will provide the Board of Adjustment with Professional guidance relating to but not necessarily limited to the following: • Legal services performed in connection with Zoning Board of Adjustment matters, including but not limited to: o Conferences, Regular and any Special Board of Adjustment Meetings, Telephone Conferences and Consultations, Legal Research and Advisory Opinions, Litigation, Correspondence, Negotiations, Application Review, Travel and other Matters Directed and Assigned by the Township Director of Engineering and Planning. • Representing the Neptune Township Zoning Board of Adjustment in litigation in the State of New Jersey and in any and all other proceedings wherein the Attorney’s Professional Services may be required and wherein the Zoning Board of Adjustment is a party, or its rights or interests are involved. o This shall include but not be limited to: All court appearances, all work associated with any litigation, including initiating suit or defending any suit, as duly authorized by the Zoning Board of Adjustment. • Keeping the Board of Adjustment and Administration advised of the character and progress of legal proceedings, claims and other matters handled by the Attorney, and keeping a record of all such proceedings in connection with same, for and on behalf of the Zoning Board. • Research, draft ordinances and/or resolution, and any other matters as directed by the Zoning Board of Adjustment. • The Board of Adjustment Attorney, as stipulated in the RFQ, is expected to be present at all meetings. If there is a change, adequate notice shall be given. • The Board of Adjustment Attorney shall bill services in accordance with the schedule outlined below: All billing shall be received monthly and sent with an executed Municipal Voucher. Billing shall be in accordance with NJSA 40: 55D-1, et seq. • Compliance with the requirements of monthly billing and proper management of escrow accounts to assure sufficient funding is in place and timely notice to developer’s can be made is necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Board of Adjustment Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 25 Award of Contract: The award of the contract for the position of the Board of Adjustment Attorney is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Board of Adjustment Attorney 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Planning Board Planner --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township of Neptune’s Planning Board seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and /or Firms licensed to practice Planning in the State of New Jersey that wish to serve as Planning Board Planner. The successful individual/firm must have significant experience in representing New Jersey public entities in a variety of areas of Planning Consultation. The successful Firm will provide the Planning Board with Professional guidance relating to but not necessarily limited to the following: • Professional Planning Services, Application Reviews, Redevelopment Reviews and other Professional Planning Advice • Assistance to Planning Board Matters (including but not limited to): o Conferences, Attendance at Planning Board Meetings, Telephone Conferences and Consultations, Advisory Opinions, Application Review, Redevelopment Project Review, Testimony, and other Professional Planning matters related to Planning Board business as directed and assigned by the Township Director of Engineering and Planning. • The Planning Board Professional Planner, as stipulated in the RFP, is expected to be present at all meetings. If there is a change, adequate notice shall be given. Award of Contract: The award of the contract for the position of the Planning Board Planner is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Planning Board Planner 2026 Neptune Township Request for Proposals Packet Page 2 of 25 The Planning Board Planner shall bill services in accordance with the schedule outlined below: • All billing shall be received monthly and sent with an executed Municipal Voucher (billing shall be in accordance with NJSA 40: 55D-1, et seq.). • Billing for escrow accounts shall be as per Purchase Order issued by the Township for said escrow review. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Planning Board Planner 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Board of Adjustment Engineer --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township of Neptune Zoning Board of Adjustment seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and /or Firms licensed to practice Engineering in the State of New Jersey that wish to serve as Board of Adjustment Engineer. The successful Individual and/ or Firm must have significant experience in representing New Jersey public entities in a variety of areas in “Engineering Consultation”. The successful Individual and/ or Firm will provide the Zoning Board of Adjustment with Professional guidance relating to but not necessarily limited to the following: • The Board of Adjustment Engineer shall be a New Jersey Licensed Professional Engineer. The Zoning Board of Adjustment Engineer shall perform such duties as directed by the Director of Engineering and Planning, but not limited to: o Engineering services, such as attendance at all regular and special Zoning Board of Adjustment Meetings, bulk variance, site plan and subdivision application reviews, redevelopment reviews, ordinance revision review and recommendations, and other professional Engineering advice and assistance to Zoning Board of Adjustment matters, including but not limited to conferences, appearance at advisory opinions, application review, testimony and other Professional Engineering matters related to Zoning Board of Adjustment business, or as may be directed by the Zoning Board of Adjustment. • The Zoning Board of Adjustment Engineer, as stipulated in the RFP, is expected to be present at all meetings. If there is a change, adequate notice shall be given. • The Zoning Board of Adjustment Engineer shall bill services in accordance with the schedule outlined below: o All billing shall be received monthly and sent with an executed Municipal Voucher. o Billing shall be in accordance with NJSA 40: 55D-1, et seq. o Billing for Escrow Accounts shall be as per Purchase Order issued for said Escrow Account by the Township. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Board of Adjustment Engineer 2026 Neptune Township Request for Proposals Packet Page 2 of 25 Award of Contract: The award of the contract for the position of the Zoning Board of Adjustment Engineer is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Board of Adjustment Engineer 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Prosecutor --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., Neptune Township seeks proposals in response to this Requests for Proposals (“RFP”) from Attorneys licensed to practice law in the State of New Jersey that wish to serve as Municipal Prosecutor for the Township of Neptune. The successful attorney must have significant experience in representing New Jersey public entities in the capacity as a Municipal Prosecutor or as any other prosecutor in criminal or quasi-criminal matters, as well as litigation experience in Municipal, State and/or Federal Courts, administrative forums and/or arbitration. The successful Attorney will provide the following services: • The Municipal Prosecutor must be an attorney at law of New Jersey and shall provide all necessary and desirable legal counsel and advice requested for the prosecution of cases before the Municipal Court of the Township and shall conduct the prosecution of such cases except such crimes and offenses that may be the duty of the county or state officer to prosecute. • The Municipal Prosecutor and the Alternate Municipal Prosecutor must comply with all State and Federal Laws and must act on behalf of the Township while serving in their capacity as Municipal Prosecutor. Award of Contract: The award of the contract for the position of the Municipal Prosecutor is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Municipal Prosecutor 2026 Neptune Township Request for Proposals Packet Page 2 of 25 During the term of the contract for these positions, “Special Sessions” for DWI and/or Domestic Violence may be scheduled, for which fees are covered through separate funding sources, and at such rates as established by the State of New Jersey. Such appearances shall be included in the Municipal Prosecutor duties, with payment established by, and coming from, the State of New Jersey. The Township reserves the right to hire two (2) municipal prosecutors in lieu of one (1) Municipal Prosecutor and one (1) Alternate Municipal Prosecutor. To avoid potential conflicts of interest, the attorney hired as Municipal Prosecutor, and the attorney hired as Alternate Municipal Prosecutor shall not be associated with the same Law Firm. If the Township chooses this alternative, it is expected by the Township that the Municipal Prosecutors shall prosecute cases so that each attorney appears in Municipal Court matters in as close to fifty percent (50%) of the Court dates as possible during the term of the Contract. If the applicant has any objections to this alternative, the applicant should provide such objections, and reasons therefore, in his/her proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Municipal Prosecutor 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Bond Counsel --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as Bond Counsel for the Township of Neptune. The successful firm must have significant experience in representing New Jersey public entities in a variety of areas of consultation and litigation in State and Federal Courts, administrative forums and arbitration. The successful firm will provide the Township with legal guidance relating to, but not necessarily limited to: • Matters involving public finance including, but not limited to the financing of various capital projects through the adoption of appropriate bond ordinances and the issuance of bonds and/or bond anticipation notes and other matters as directed by the Township Committee, including but not limited to: o Authorization, issuance, sale and delivery of bonds and/or bond anticipation notes for the Township, including legal services related to or necessary in connection therewith. • The preparation of any bond ordinances, the preparation of the resolution authorizing the financing, the preparation and review of the Notice of Sale and the bonds or bond anticipation notes, the assistance in the preparation and review of the Official Statement, the preparation of all closing documents necessary for the issuance of the bonds or bond anticipation notes, attendance at the closing at which time the bonds or bond anticipation notes will be delivered, payments being made therefore and deliver a final approving opinion for the bond or bond anticipation notes issue. • Preparation, review and distribution of Preliminary Official Statements and Official Statements, as directed by the Township Committee. • Temporary financings of the Township involving private placement and not involving preparation of an Official Statement, as directed by the Township Committee. • Any other matters as directed by the Township related to financing. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Bond Counsel 2026 Neptune Township Request for Proposals Packet Page 2 of 25 Award of Contract: The award of the contract for the position of Bond Counsel is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Bond Counsel 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Public Defender --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks Requests for Proposals (“RFP”) from Attorneys licensed to practice law in the State of New Jersey that wish to serve as the Municipal Public Defender for the Township of Neptune. The successful Attorney must have significant experience in representing Individuals as a Defense Attorney and/or as a Public Defender in criminal or quasi-criminal matters in Municipal Courts and State Courts of the State of New Jersey, as well as litigation experience in Municipal, State and/or Federal Courts, administrative forums and/or arbitration. The successful Attorney will provide the following services: • The Public Defender must be an Attorney at law of New Jersey and shall interview all indigent defendants qualifying for assistance as provided under the standards established by the office of the Public Advocate of the State of New Jersey. • The Public Defender shall defend same in the Municipal Court of the Township and provide such legal advice and counsel to such individuals as may be required in any proceedings before the Municipal Court of the Township. • To avoid potential conflicts of interest, the attorney hired as Public Defender, and the attorney hired as Alternate Public Defender shall not be associated with the same Law Firm. Only one (1) application shall be made per law firm. Award of Contract: The award of the contract for the position of the Municipal Public Defender is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Municipal Public Defender 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: CADD Services --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and /or Firms licensed to practice in the State of New Jersey that wish to provide CADD Services to the Township of Neptune. The successful Individual/and or Firm must have significant experience in working with clients in a variety of areas including CADD Services. The successful Firm will provide the Township of Neptune with CADD Services relating to but not necessarily limited to the following: • All CADD Services, preparation of plans, mapping as requested graphics, presentations and other Professional CADD Services and assistance to the Township of Neptune, including but not limited to: o Plans, maps, presentations, graphics, meetings to prepare same, advisory opinions, and all else necessary and incidental hereto (work may involve meeting/talking with Township Personnel to review the scope and intent of project). • All completed work shall be delivered as specified with the required number of plans and CD of plan/drawing In AutoCAD 2021 or latest version. o In addition, same plan shall be available in Adobe format. Award of Contract: The award of the contract for CADD Services is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 CADD Services 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Public Relations and Marketing Consultant --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and/or Firms licensed to practice in the State of New Jersey that wish to serve as a Public Relations and Marketing Consultant for the Township of Neptune. The successful Individuals and/or Firm must have significant experience in representing New Jersey public entities in the areas of Marketing and Public Relations. The successful Individual and/ or Firm shall provide the Township Committee and Township Personnel with professional guidance relating to marketing, media relations, and public relations, including but not limited to the following: Increase Brand Awareness and Community Engagement • Develop strategies to enhance Neptune Township’s visibility and reputation among residents, visitors, potential business owners, and State/County officials. • Serve as the Public Relations Consultant for Neptune Township, providing support and advice on matters impacting the Township’s public image. Press and Media Relations • Coordinate with press and media outlets to secure coverage through interviews, op-eds, feature stories, and other earned media opportunities. • Plan and manage media coverage for special events and publicity campaigns. • Advise and assist the Governing Body in responding to potential publicity events, whether positive or negative in nature. • Maintain regular communication and collaboration with Township officials and staff to ensure consistent messaging and information sharing. • Draft and distribute press releases, media advisories, and story pitches to highlight Township initiatives, programs, and events. Special Events Consultation • Serve as a consultant to the Township in the planning and promotion of special events. • Develop and recommend events designed to attract tourists and increase visitation to Neptune Township. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Public Relations and Marketing Consultant 2026 Neptune Township Request for Proposals Packet Page 2 of 25 • Create and support events aimed at engaging potential business owners and encouraging economic development. • Propose community-focused events that highlight Neptune Township as an attractive place to live and foster residential growth. Award of Contract: The award of the contract for the position of the Public Relations and Marketing Consultant is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Public Relations and Marketing Consultant 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Economic Development Committee Architect --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from Architectural Firms licensed to provided Architectural services in the State of New Jersey that wish to serve as the Architect for the Economic Development Committee. The successful Individual/ Firm must have significant experience providing architectural services and demonstrated experience in design rendering services for public entities in New Jersey. Experience with Municipal or Redevelopment Projects, Downtown Revitalization initiatives, Façade Improvement Programs, or other Community Design efforts is preferred. The successful Individual/Firm shall provide Architectural Rendering Services in support of the EDC’s Façade Improvement Grant Program (including but not limited to): • Project Coordination and Review: o Attendance of meetings (virtual or in-person) of the Economic Development Committee o Provide regular progress updates and respond promptly to Township inquiries • Architectural Rendering and Design Support • Technical Assistance and Revisions o Revise renderings as needed based on EDC or Applicant feedback • Final Renderings shall be provided in both digital (PDF or JPEG) and print-ready formats suitable for presentation, publication, and grant documentation. • Handle any other matters requiring the expertise of an Architect as directed by the EDC. Award of Contract: The award of the contract for the position of the Economic Development Committee Architect is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Economic Development Commission Architect 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Redevelopment Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as Township Redevelopment Attorney for the Township of Neptune. It is the intent of the Township to solicit Qualification Statements from Respondents that have expertise in the provision of Legal Services – Redevelopment Attorney. The successful firm must have significant experience in representing New Jersey public entities in the area of redevelopment, including contract negotiation, consultation and litigation. The successful firm will provide the Township with legal guidance relating to, but not necessarily limited to: • Phone conferences and meeting with the Township Redevelopment Committee, preparation for and attendance at redevelopment meetings, and special meetings of the Township Committee, as well as phone conferences with members of the Township Committee and the Township Mayor. • Representing the Township in all Redevelopment related matters wherein the attorney’s professional services may be required and wherein the Township is a party, or its rights or interests are involved, as duly authorized by the Township Committee. • Keeping the Township Committee and Administration advised of the character and progress of redevelopment related matters handled by the Attorney and keeping a record of all such proceedings in connection with same, for and on behalf of the Township or in which the Township is interested. • Legal research and/or advisory opinions as needed. t negotiation, consultation and litigation. Award of Contract: The award of the contract for the position of the Redevelopment Attorney is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Redevelopment Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Rent Leveling Board Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as the Rent Leveling Board Attorney to the Township of Neptune, as directed by the Township. The successful Individual and/or Firm must have significant experience in representing New Jersey public entities in a variety of areas of consultation and litigation in State and Federal Courts, administrative forums and arbitration. The successful firm will provide the Township with legal guidance relating to, but not necessarily limited to: • Attendance at any Regular Meetings, Workshop Meetings, Executive Sessions and Special Meetings of the Rent Leveling Board, as requested by the Township Attorney, Township Committee or Administration, including: o Phone conferences with members of the Township Committee, the Township Mayor and Administration. • Representation on Rent Control matters and representing the Neptune Township Rent Leveling Board at all meetings and all associated matters. Award of Contract: The award of the contract for the position of the Rent Leveling Board Attorney is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Rent Leveling Board Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Engineering Services --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and /or Firms licensed to practice in the State of New Jersey that wish to provide professional Engineer Services to the Township of Neptune. The successful individual/firm must have significant experience in working with clients in a variety of areas including Engineer Services. The successful firm will provide the Township of Neptune with Engineer Services relating to but not necessarily limited to the following: • Engineering services as requested by the Township Engineer or Township Committee, such as consultation, field investigations, inspections, surveys, preparation of plans and specifications, permitting, and preparation of miscellaneous applications. • Providing professional Engineering advice and assistance on Township Committee or Township Engineering matters, which may include attendance at meetings or conferences, participation in telephone consultations, preparation of advisory opinions, application reviews, testimony, and other related professional engineering services as directed by the Township Committee or Township Engineer. • All completed plans and specifications, and other work shall be delivered as specified with the required number of plans and CD of plan/drawing In AutoCAD 2021 or latest version. In addition, same plan shall be available in Adobe format. Award of Contract: The award of the contract for the position of Engineering Services is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Engineer Services 2026 Neptune Township Request for Proposals Packet Page 2 of 25 Billing All billing shall be received monthly for prior months’ work and with a referenced Purchase Order Number (billing shall be in accordance with NJSA 40: 55D-1, et seq.). Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Engineer Services 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Environmental Engineering Services --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and /or Firms licensed to practice in the State of New Jersey that wish to provide Environmental Engineering Services to the Township of Neptune. The successful Individual and or/ firm must have significant experience in working with clients in a variety of areas including Environmental Engineering Services. The successful Individual and/or Firm will provide the Township of Neptune with Environmental Engineering Services relating to but not necessarily limited to the following: • All Environmental Engineering Services requested by either the Township Engineer or Township Committee, including but not limited to: o Consultation, Field Investigations, Inspections, Surveys, Preparation of Plans and Specifications, Permitting, and Preparation of Miscellaneous Applications. • Providing other professional environmental engineering advice and assistance to the Township Committee or on Township engineering matters, including but not limited to: o Conferences, Appearances at Township Committee or Other Meetings, Telephone Conferences and Consultations, Advisory Opinions, Application Reviews, Testimony, and other Professional Engineering Matters Related to Township Committee Business, or as may be Directed by the Township Committee or The Township Engineer. • The Township of Neptune will also require support for ongoing HDSRF projects and funding for new brownfields projects either with HDSRF, EPA grants or other available grants that will help to fund remediation of same. o The Township of Neptune will be seeking support in grants, applications and ongoing projects of this nature. • In addition, the Environmental Engineer will be available to handle any Environmental Engineering inquires, questions, studies etc. as they pertain to Environmental Issues. o Such as but not limited to Brownfields, petroleum, hazardous, water or other types of contamination of potential contamination. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Environmental Engineering Services 2026 Neptune Township Request for Proposals Packet Page 2 of 25 o In addition, there may be a need for studies such as but not limited to Phase I, Phase II, vapor intrusion, groundwater and other environmental type studies as needed. • All completed plans and specifications, and other work shall be delivered as specified with the required number of plans and CD of plan/drawing In AutoCAD 2021 or latest version. In addition, same plan shall be available in Adobe format. Award of Contract: The award of the contract for the position of Environmental Engineering Services is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Billing All billing shall be received monthly for prior months’ work and with a referenced Purchase Order Number (billing shall be in accordance with NJSA 40: 55D-1, et seq.). Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Environmental Engineering Services 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Risk Management Consultant --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and/or Firms licensed to practice in the State of New Jersey that wish to serve as Risk Management Committee Consultant for the Township of Neptune. The successful Individual and/or Firm must have significant experience in working with Joint Insurance Funds, public sector property and casualty clients, and managing issues with claims. The successful individual/firm will provide the following services: • Broker the Township to Municipal Joint Insurance Funds when current contracts come up for renewal as requested by Client • Attend all Meetings of Township’s Joint Insurance Fund • Provide Federal and Legislative insurance updates • Work with and advise the Human Resources Director on insurance issues • Manage claims issues with Joint Insurance Fund and the Human Resources Director • Provide prompt service to the Township on specific insurance related issues • Develop and manage Township safety and Risk Management programs • Evaluate Township risk and develop programs and policies to minimize said risk • Develop timely training and presentations • Attend all safety Committee Meetings • Meet JIF requirements for Risk Management Award of Contract: The award of the contract for the position of the Risk Management Consultant is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Risk Management Committee Consultant 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Environmental Shade Tree Commission Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as the Environmental Shade Tree Attorney for the Township of Neptune. The successful firm must have significant experience in representing New Jersey public entities in a variety of areas of consultation and litigation in State and Federal Courts, administrative forums and arbitration. The successful firm will provide the Township with legal guidance relating to, but not necessarily limited to: • All legal services performed in connection with the Neptune Township Environmental/Shade Tree Committee including but not limited to: o Conferences, Committee Meetings, Telephone Conferences and Consultations, Legal Research and Advisory Opinions, Litigation, Correspondence, Negotiations, Application Review and Other Matters Related to Environmental/Shade Tree Committee Business. • Representing the Environmental/Shade Tree Committee in litigation in the State of New Jersey and in any other proceedings wherein the attorney’s professional services may be required and wherein the Environmental/Shade Tree Committee is a party, or its rights or interests are involved as duly authorized by the Neptune Township Committee. Award of Contract: The award of the contract for the position of the Environmental Shade Tree Commission Attorney is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Environmental Shade Tree Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 24 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Special Counsel --- 2026 Neptune Township Request for Proposals Packet Page 1 of 24 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as Special Counsel to the Township of Neptune, as directed by the Township. The successful firm must have significant experience in representing New Jersey public entities in a variety of areas of consultation and litigation in State and Federal Courts, administrative forums and arbitration. The successful Individual/ Firm will provide the Township with legal guidance relating to, but not necessarily limited to: • Attendance at any Regular Meetings, Workshop Meetings, Executive Sessions and Special Meetings of the Township Committee, as requested by the Township Attorney, Township Committee or Administration: o Including phone conferences with members of the Township Committee, the Township Mayor and Administration. • Represent the Township in litigation assigned by the Township Attorney and Township Administrator in the State of New Jersey (State or Federal Courts and / or administrative forums or Arbitration Hearings) and in any and all other proceedings wherein the attorney’s professional services may be required and wherein the Township is a party, or its rights or interests are involved. o This shall include but not be limited to all court appearances, all work associated with any litigation, including initiating suit or defending any suit, as duly authorized by the Township Committee, and any and all other activities to properly represent the Township of Neptune in assigned matters. • Keeping the Township Committee and Administration advised of the character and progress of assigned legal proceedings, claims and other matters handled by the Attorney, and keeping a record of all such proceedings in connection with same, for and on behalf of the Township or in which the Township is interested. • In any assigned matter, investigating the facts and ascertaining the legal position of the Township concerning any accident, claim or liability, and the Attorney shall in said case promptly do what may be required for the protection of the interests of the Township, as directed by the Township Committee. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Special Counsel 2026 Neptune Township Request for Proposals Packet Page 2 of 24 • Legal research and/or advisory opinions as needed. • Research and draft ordinances and/or resolutions, as assigned. • Review and/or draft contracts, bid specifications and legal notices, as assigned. • Conduct programs on specified legal issues for appropriate elected officials and/or Township employees upon request by the Township Committee. • Notify the Township of changes in applicable law or state regulations, as well as Court decisions, that impact the operation of the Township, in matters assigned to the Attorney. • Any other matters as directed by the Township Attorney, Township Committee and Township Administrator. Award of Contract: The award of the contract for the position of Special Counsel is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Special Counsel 2026 Neptune Township Request for Proposals Packet Page 3 of 24 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 4 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 24 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 6 of 24 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 7 of 24 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 8 of 24 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 9 of 24 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 10 of 24 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 11 of 24 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 12 of 24 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 13 of 24 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 14 of 24 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 15 of 24 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 16 of 24 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 17 of 24 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 18 of 24 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 19 of 24 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 20 of 24 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 21 of 24 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 22 of 24 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 24 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 24 of 24 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Financial Advisor --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as the Financial Advisor for the Township of Neptune. It is the intent of the Township to solicit Qualification Statements from Respondents that have expertise in the position of the Financial Advisor. The successful firm must have significant experience as an Independent Financial Advisor to provide management advice on fiscal matters and to assist in the issuance of Township debt. The successful firm will provide the Township with guidance relating to, but not necessarily limited to, the following: • The functions enumerated herein are not intended to be limiting. • It is to be expected that the Financial Advisor shall perform all necessary tasks and provide such advice as may be appropriate to ensure a successful financing, and as otherwise requested by the Township’s Chief Financial Officer, including but not limited to: o Review existing debt structure and assist in developing a debt financing plan. o Develop detailed financing timetable. o Coordinate the financing team. o Assist in and/or review of the preliminary and final official statements. o Presentation to bond rating agencies. o Monitor market and provide analyses regarding timing, comparable sales and structure of debt issues. o Provide updated debt service schedules. o Create summary reports of debt issuances. o Assist in and/or review and filing of 15c2-12 annual reports. o Provide ongoing advice to management regarding financial and budgetary matters. o File annual disclosure as needed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Financial Advisor 2026 Neptune Township Request for Proposals Packet Page 2 of 25 Award of Contract: The award of the contract for the position of Financial Advisor is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Financial Advisor 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Township Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as Township Attorney for the Township of Neptune. The firm must have significant experience in representing New Jersey public entities in a variety of areas of consultation and litigation in State and Federal Courts, administrative forums and arbitration. The successful firm will provide the Township with legal guidance relating to, but not necessarily limited to: • Phone conferences and e-mail exchanges with the Township Administrator, Township Clerk, Township Chief Financial Officer, and Human Resources Director, preparation for and attendance at any regular meetings, workshop meetings, executive sessions and special meetings of the Township Committee, as well as phone conferences with members of the Township Committee and the Township Mayor. • Representing the Township in all litigation in the State of New Jersey (State or Federal Courts and/or administrative forums or Arbitration Hearings) and in any and all other proceedings wherein the attorney’s professional services may be required and wherein the Township is a party, or its rights or interests are involved. o This shall include but not be limited to: ▪ All court appearances ▪ All work associated with any Litigation: including initiating suit or defending any suit, as duly authorized by the Township Committee; and, ▪ Any and all other activities to properly represent the Township of Neptune. • Investigating the facts and ascertaining the legal position of the Township concerning any accident, claim or liability, and the Attorney shall in said case promptly do what may be required for the protection of the interests of the Township, as directed by the Township Committee. • Legal research and/or advisory opinions as needed. • Research and draft ordinances and/or resolutions. • Review and/or draft contracts, bid specifications and legal notices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Township Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 25 • Conduct programs/seminars on specified legal issues for appropriate elected officials and/or Township employees upon request by the Township Committee. • Notify the Township of changes in applicable law or state regulations, as well as Court decisions, that impact the operation of the Township; and, • Any other matters as directed by the Township, including, but not limited to elections, construction, purchasing, bail forfeitures, taxation issues, contracting, labor related matters, land use, real estate, leasing or OPRA requests. Compensation The following hourly rate schedule for all other professional legal services rendered (non-retainer professional services performed pursuant to this RFP): Partners/ Counsel $135.00/ per hour Associates $125.00/ per hour Paralegals $85.00/ per hour ** Includes phone conferences with the Township Administrator, Township Clerk, Township Chief Financial Officer and Human Resources Director, and preparation for and attendance at all regular meetings, as well as phone conferences with members of the Township Committee and the Township Mayor. (Also includes correspondence with the above named by e-mail.). Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Township Attorney 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Historic Preservation Commission Attorney --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from law firms licensed to practice law in the State of New Jersey that wish to serve as the Neptune Township’s Historic Preservation Commission Attorney. The successful firm must have significant experience in representing New Jersey public entities in a variety of areas of consultation and litigation in State and Federal Courts, administrative forums and arbitration, including experience in Historic Preservation Law. The successful firm will provide the Township with legal guidance relating to, but not necessarily limited to: • All legal services performed in connection with the Neptune Township, Historic Preservation Commission matters, including but not limited to: Conferences, Historic Preservation Commission Meetings, Telephone Conferences And Consultations, Legal Research And Advisory Opinions, Litigation, Correspondence, Negotiations, Application Review and other matters related to Historic Preservation Commission business, Historic Preservation Law and the local Historic Preservation Ordinance. • Representing the Neptune Township Historic Preservation Commission in litigation in the State of New Jersey and in any and all other proceedings wherein the attorney’s professional services may be required and wherein the Historic Preservation Commission is a party, or its rights or interests are involved. o This shall include but not be limited to: All court appearances, arbitration hearings, appeals and all work associated with any litigation (including initiating suit or defending any suit), as duly authorized by the Historic Preservation Commission. • Maintaining the Historic Preservation Commission and Administration advised of the character and progress of legal proceedings, appeals, claims and other matters handled by the Attorney, and keeping a record of all such proceedings in connection with same, for and on behalf of the Historic Preservation Commission. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Historic Preservation Commission Attorney 2026 Neptune Township Request for Proposals Packet Page 2 of 25 • Research and draft ordinances and/or resolutions. • Any other matters as directed by the Historic Preservation Commission. Award of Contract: The award of the contract for the position of the Historic Preservation Commission Attorney is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Historic Preservation Commission Attorney 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors --- Document: Auditor --- 2026 Neptune Township Request for Proposals Packet Page 1 of 25 Introduction Pursuant to the Fair and Open Process established by N.J.S.A. 19:44A-1, et seq., the Township seeks proposals in response to this Requests for Proposals (“RFP”) from Individuals and/or Firms licensed to practice Accounting in the State of New Jersey that wish to serve as Township Auditor for the Township of Neptune. The successful Individuals and/or Firm must have significant experience in representing New Jersey public entities in auditing and accounting consultation. The successful firm will provide the Township with professional guidance relating to, but not necessarily limited to: • Auditing the Township’s financial statements as of and for the year ending immediately prior to the Township’s hiring the auditor and prepare an unaudited annual financial statement and annual debt statement, all in accordance with generally accepted accounting principles in the State of New Jersey and in the United States Accounting contained in Government Audit Standards. This shall include: ▪ Informing the Township of any material errors; any fraudulent financial reporting or misappropriation of assets; and any violations of laws or governmental regulations, that come to the auditor’s attention, unless they are inconsequential. ▪ The Auditor will supply supplemental debt statements, at an additional cost to the Township, as may be requested by the Township. • The Township may request the auditor to assist in the preparation of the Township Budget during the year that the auditor has been hired. • The Township may also request assistance with any other budget review for other public entities for which the Township may have an obligation to review and approve or modify, in accordance with the Laws of the State of New Jersey. • The Auditor may be requested to do any other accounting or auditing service, as may be requested by the Township. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Township Auditor 2026 Neptune Township Request for Proposals Packet Page 2 of 25 Award of Contract: The award of the contract for the position of the Township Auditor is contingent upon the Township’s certification of available funds in accordance with applicable law. The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than sixty (60) days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Position Requirements January 1, 2026- December 31, 2026 Township Auditor 2026 Neptune Township Request for Proposals Packet Page 3 of 25 Dear Applicant: Enclosed please find a Request for Proposals (RFP) for Professional Service Contracts for the Township of Neptune for the Calendar year 2026. A list of the available positions is included. Each position being applied for requires a separate application. Do not utilize one form for multiple positions. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals must be submitted to the Township of Neptune Clerk’s Office, located at 25 Neptune Blvd. Neptune, NJ 07753, no later than 4:00PM on December 1, 2025. Thank you for your interest in the Township of Neptune. Sincerely, William Bray, RMC, CMR Township Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 2026 Neptune Township Request for Proposals Packet Page 4 of 25 TOWNSHIP OF NEPTUNE NOTICE OF SOLICITATION OF PROPOSALS FOR PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Neptune is accepting proposals the following Professional Services Contracts with the Township of Neptune for the 2026 calendar year: The Township and other Township Boards identified above seek to award contracts for the above listed professional services referenced positions through a fair and open process for the year 2026. All proposals shall be submitted to William Bray, Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753, no later than December 1, 2025, by 4:00PM. Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq and N.J.S.A 40A:11-4.3,4.4& 4.5. A copy of the proposal document may be obtained at the Office of the Neptune Township Clerk, 25 Neptune Blvd. Neptune, NJ 07753 or requested through e-mail to wbray@neptunetownship.org. William Bray, RMC, CMR Municipal Clerk Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Request for Proposals Professional Services 2026 Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 5 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS The Township of Neptune is soliciting Qualifications and Proposals for the provision of various Professional Service Contracts, specifically for the following services: The successful respondent(s) shall be selected by the Governing Body based upon the proposal determined to be most advantageous to the Township, price and other factors considered. In making this determination, the Governing Body will give substantial weight to the respondent’s demonstrated ability to perform the required services and the reasonableness of the proposed compensation: • Proposed fee schedule on an Hourly Basis and a Monthly Flat fee (if applicable). • Qualifications, experience and reputation in the field by the firm and its personnel. • Knowledge of the subject matter • Availability to attend all required meetings • Availability of personnel, facilities, equipment and other resources to provide such services. • Any other factors demonstrated to be in the best interests of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements Affordable Housing Administrator Insurance Broker Alternate Prosecutor Interim Certified Municipal Finance Officer Alternate Public Defender Labor Attorney Assistant Township Attorney Planning Board Attorney Auditor Planning Board Engineer Board of Adjustment Attorney Planning Board Planner Board of Adjustment Engineer Prosecutor Bond Counsel Public Defender CADD Services Public Relations and Marketing Consultant Economic Development Committee Architect Redevelopment Attorney Engineering Services Rent Leveling Board Attorney Environmental Engineering Services Risk Management Consultant Environmental Shade Tree Commission Attorney Special Counsel Financial Advisor Township Attorney Historic Preservation Commission Attorney Township Engineer 2026 Neptune Township Request for Proposals Packet Page 6 of 25 2026 PROFESSIONAL SERVICES PROPOSAL SUBMISSION REQUIREMENTS Given these factors, all proposals shall include, at a minimum, the following information and documentation in the Township Prescribed Format: 1. Two (2) fully executed draft Professional Services Contracts between the applicant and the Township of Neptune, or its Planning or Zoning Board (if applicable). ➢ Each draft contract shall include the aggregate “Not to Exceed” amount for the term of the contract, for Township review and potential execution. ➢ This contract may be subject to change based on the review by the Township and its professionals. 2. A proposed fee schedule for the 2026 calendar year, including a total “Not to Exceed” amount for the twelve (12)-month term: ➢ The schedule shall outline either a flat monthly fee and/or hourly rates for all staff who may be assigned to perform services under this contract. ➢ The proposal shall also identify any additional costs not included in the flat monthly fee or hourly rates, such as mileage, postage, or photocopying. (See Fee Schedule Form) 3. Names, titles, and roles of all individuals who will perform services under the proposed contract, including a narrative by each individual describing their experience with tasks similar to those being proposed. 4. A narrative describing the firm’s experience in performing tasks related to those outlined in this RFP. 5. A list of references for the firm and the individuals identified in item #3, including postal and e-mail addresses and telephone numbers. ➢ References should include verifiable records of past successes in relevant areas. 6. A detailed description of the firm’s ability to meet the needs of the Township in a timely and effective manner, including staffing patterns and levels, familiarity with issues facing municipal government, and the location/business address of the firm and key staff listed in Item #3. 7. Any additional information not covered in Items 1 through 6 that demonstrates the ability of the firm, its partners, key staff, employees, or other agents to responsibly meet the anticipated and specific needs of the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Submission Requirements 2026 Neptune Township Request for Proposals Packet Page 7 of 25 2026 PROFESSIONAL SERVICES General Instructions Background Information (to be considered when responding to this solicitation): The Township of Neptune is located in Monmouth County, New Jersey. The projected population of the 8.84 Square Mile municipality is approximately 28,000. There are 250 full time employees dispersed through twenty-two departments. Neptune Township has two (2) fire districts. The Township Committee meets on the second and fourth Monday of the month at 6:00PM and conducts special meetings when necessary. Neptune Township Committee/ Board Meeting Dates (Subject to change): • The Neptune Township Committee meets on the Second (2nd) and Fourth (4th) Monday of the Month at 6:00PM and conducts Special Meetings when necessary. • The Township Planning Board meets on the Fourth (4th) Wednesday of the Month at 7:00PM. • The Board of Adjustment meets on the First (1st) Wednesday of the Month at 7:30PM. • The Rent Leveling Board meets on the First (1st) Thursday of the Month at 6:00PM • The Historic Preservation Commission meets on the Second (2nd) Tuesday of the Month at 7:00PM General Instructions One (1) original and one (1) copy of the proposal package, along with one (1) electronic version (on disk, flash drive, or similar media), must be submitted to the Township no later than 4:00 PM on December 1, 2025, at the following address: Office of the Township Clerk Attn: William Bray 25 Neptune Blvd. Neptune, NJ 07753 ➢ Proposals must be sealed and clearly labeled on the exterior of the envelope with the position for which the proposal is being submitted. ➢ A separate proposal package is required for each position. (Do not submit one package or form for multiple positions.) Note: Digital versions of proposals cannot be submitted via e-mail. Submission via e-mail will result in disqualification. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org General Instructions 2026 Neptune Township Request for Proposals Packet Page 8 of 25 Document Submission Requirement(s) Construction Projects (N.J.S.A. 52:34-15)/ Goods and Services (Not Required by Law) Please Initial Each Required Entry & Submit Completed Item Professional Service Contract (Draft): (Must Provide Two (2) Copies) Proposal Form: (Refer to Page #7) Statement of Ownership Certification: (Refer to Page #14) Acknowledgement of Receipt of Addenda: (Refer to Page #13) Non-Collusion Affidavit: (Refer to Page #12) Disclosure of Investment Activities in Iran: (Refer to Page #19) Proof of Business Registration: (Refer to Page #20) Mandatory Affirmative Action Language: (Refer to Page #15) Americans with Disabilities Act of 1990 Language: (Refer to Page #16) References All Documents set forth in the Solicitation/ Completed Checklist Acknowledged by: Name of Company of Respondent/ Proposer On Behalf of (Name and Title of Authorized Agent): Print Name Date Signature of Authorized Agent Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Required Proposal Documents Checklist 2026 Neptune Township Request for Proposals Packet Page 9 of 25 RFP’s will be Received by the Township Clerk of the Township of Neptune at the Neptune Municipal Building 25 Neptune Blvd Neptune, NJ 07753 by: December 1, 2025 4:00 PM (RFP Submission Deadline) (Deadline Time for RFP Submission) Please submit ONE (1) Original and ONE (1) Digital Copy of your Proposal to the Township Clerk’s Office. Company or Firm Name: Name and Title of Authorized Agent: Business Address of Proposer: Address P.O. Box Town Address Zip Code Phone Number: E-mail Address: Contract Award Amount: (Total Value of the Contract/ Not to Exceed Amount) $ Description of Services (Included in Monthly Flat Fee): Hourly Rate (More detailed rates on Fee Schedule): $ Monthly Flat Fee (If Applicable): Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Proposal Form 2026 Various Professional Services (Project) (Position Applied For) 2026 Neptune Township Request for Proposals Packet Page 10 of 25 2026 PROFESSIONAL SERVICES WITHIN THE TOWNSHIP The undersigned declares that he/she has carefully examined and fully understands the Information for Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials and to perform all work in accordance with the contract documents for the 2026 Professional Services within the Township. Applicant’s Name: Authorized Signature: Print Name: Title: Telephone: Fax: E-mail Address: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Qualification Proposal Form 2026 Neptune Township Request for Proposals Packet Page 11 of 25 2026 PROFESSIONAL SERVICES FEE SCHEDULE Name of Firm: Professional Service to be Provided: Professional Title or Role Hourly Rate /hr /hr /hr /hr /hr /hr /hr Additional Costs: Reason Fee Please use additional sheets if necessary. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Fee Schedule 2026 Neptune Township Request for Proposals Packet Page 12 of 25 2026 PROFESSIONAL SERVICES KEY PERSONNEL INFORMATION Include information for each individual anticipated to perform services under this proposal. Name of Company: Name of Individual: Title of Individual: Years of Experience: Area(s) of Expertise/ Specialization: Previous Municipal/ Government Work: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Key Personnel Information (Information on Individuals Assigned to Perform Tasks) 2026 Neptune Township Request for Proposals Packet Page 13 of 25 2026 PROFESSIONAL SERVICES SUPPORTING PROPOSAL NARRATIVES (REQUIRED) Attach separate pages for each item listed below. Clearly print the name of the proposing firm at the top of every page to ensure proper identification if pages are separated: ☐ A narrative on the experience of the firm in matters facing municipal government especially those of similar size and form of that of the Township of Neptune. ☐ A list of all references for the firm including postal and e-mail addresses and telephone numbers. ☐ A narrative of successes in applicable related areas including references for these verifiable successes. ☐ A narrative detailing the firm’s ability to timely meet the needs of the Township. You should include, but not limited the narrative to, a description of staffing patterns/levels including the combination of experience between the staff anticipated to work on issues under this proposal. The narrative should describe the geographical location of the firm and its key employees as it relates to responsiveness to Township and its needs. ☐ An optional narrative can be supplied as a summary or “catch all” for information that has not been included in other areas of your proposal. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Supporting Proposal Narratives (Required) 2026 Neptune Township Request for Proposals Packet Page 14 of 25 State of New Jersey County of Monmouth Owner: Township of Neptune Project: 2026 Various Professional Services The undersigned, of full age, being duly sworn according to law on my oath depose and say: that I am of the firm making the Bid, that I executed the Bid with full authority to do so; that Bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the Work; and that all statements contained in the Bid and in this affidavit are true and correct and made with full knowledge that Owner relies upon the truth of the statements contained in the Bid and in the statements contained in this affidavit in an award of a contract of the Work. I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an agreement or understanding for a commission, percentage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by Bidder in accordance with N.J.S.A. 52:34-15. Company/ Firm Name of Proposer or Respondent: On Behalf of (Name of Authorized Agent): Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affidavit of Non-Collusion N.J.S.A. 52:34-15 2026 Neptune Township Request for Proposals Packet Page 15 of 25 2026 PROFESSIONAL SERVICES ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA The undersigned Firm/ Company hereby acknowledges receipt of the following Addenda: Addendum Number Dated Acknowledge Receipt (Initial) No Addenda were Received On Behalf of (Company or Firm Name): Name of Authorized Agent: Print Name Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Acknowledgement of Receipt of Addenda N.J.S.A. 40A:11-23c. 1, 2, & 3 2026 Neptune Township Request for Proposals Packet Page 16 of 25 2026 PROFESSIONAL SERVICES STATEMENT OF OWNERSHIP Company/ Firm Name: Select the applicable box: I certify that the list below contains the names and home addresses of all stockholders holding 10% (ten percent) or more of the issued and outstanding stock of the undersigned OR I certify that no one stockholder owns 10% (ten percent) or more of the issued and outstanding stock of the undersigned. Select the box that represents the type of Business Organization: Partnership Corporation Sole Proprietorship Limited Partnership Limited Liability Corporation Limited Liability Partnership Subchapter S Corporation Sign and notarize the form below, and if necessary, complete the stockholder list below: Name Street Address Town State Zip code Sworn and subscribed before me this ______ day of ________________, 2026. ______________________________ Notary Public My Commission Expires: Print Name & Title of Affiant Affiant Signature Corporate Seal Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Statement of Ownership N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) 2026 Neptune Township Request for Proposals Packet Page 17 of 25 2026 PROFESSIONAL SERVICES AFFIRMATIVE ACTION LANGUAGE This form is a summary of the successful individual/firm’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. The successful individual and/ or firm shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three (3) documents as forms of evidence: 1) A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); OR 2) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; OR 3) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4. The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours. The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor. The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence. The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Affirmative Action N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq 2026 Neptune Township Request for Proposals Packet Page 18 of 25 MANDATORY AFFIRMATIVE ACTION LANGUAGE EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts (Exhibit A) N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 2026 Neptune Township Request for Proposals Packet Page 19 of 25 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report • Employee Information Report Form AA302 The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988- 5200 Clerk@neptunetownship.org Mandatory Affirmative Action Language Equal Employment Opportunity Language Goods, Professional Service and General Service Contracts N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127), N.J.A.C. 17:27 Exhibit A 2026 Neptune Township Request for Proposals Packet Page 20 of 25 APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the Township of Neptune (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. On Behalf of Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Mandatory Language Americans with Disabilities Act of 1990 Title II of the Americans with Disabilities Act of 1990 42 U.S.C. S121 01 et seq. 2026 Neptune Township Request for Proposals Packet Page 21 of 25 Pursuant to Public law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c.25, that the person or entity listed below for which I am authorized to bid/ renew: Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran AND Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the Division of Purchase under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide, accurate and precise description of the activities of the bidding person/ entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: Relationship to Bidder/ Offeror: Description of Activities: Duration of Engagement: Anticipated Cessation Date: Bidder/ Offeror Contact Name: Contact Phone Number: Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Neptune Township is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Neptune Township, Monmouth County, New Jersey and that the Neptune Township at its option may declare any contract(s) resulting from this certification void and unenforceable. Company Name of Bidder: Name of Authorized Agent: Title of Authorized Agent: Signature of Authorized Agent: Date: Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Investment Activities in Iran Public Law 2012, c. 25 2026 Neptune Township Request for Proposals Packet Page 22 of 25 A Business Registration Certificate serves two purposes: • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission. • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification. If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry. You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292. Filing Form NJ-REG In most cases, you may submit Form NJ-REG online. Exceptions and additional requirements include: ▪ Any business including an out-of-state business with a presence or nexus in New Jersey, operating as a corporation, limited partnership, limited liability company or limited liability partnership must first obtain legal authority to operate in this State prior to submitting Form NJ-REG. Generally, this is accomplished by filing a Certificate of Incorporation or Formation with the Division. You may wish to review information concerning getting registered to assist with this process. ▪ Out-of-state businesses that believe they do not have state tax nexus will file a paperform NJ-REG in order to obtain a Business Registration Certificate. Business entities that file form NJ-REG only will be subject to a nexus review, initiated and conducted by the Division of Taxation. ▪ Individuals or Unincorporated Construction Contractors with no business tax or employer obligations may register using Form Reg-A instead of Form NJ-REG in order to obtain the Business Registration Certificate. Individuals who have created and are operating as a business entity (e.g. LLC) may not use Form REG-A. ▪ Non-profit organizations although required to register for tax purposes are not subject to the proof of registration requirement when contracting with public agencies in this state. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 23 of 25 Public Contracts When seeking a public contract, an affirmative action report (Form AA-302) will also be required. The Certificate of Registration may not be used as evidence of compliance with the affirmative action requirements and submitted in lieu of Form AA-302. Both forms will be required. The Division of Contract Compliance and Equal Employment Opportunity in Public Contracts provides guidelines for awarded public contracts. In addition, answers to frequently asked questions are provided by the Division of Local Government. While designed for local government contracting, the FAQ page contains guidance that it is applicable to most New Jersey government procurement activities. ▪ Registering for Tax Purposes ▪ Instructions for Contracting with Local Government, Colleges and Universities, County Colleges and Boards of Education ▪ Guidelines and Regulations for Awarded Public Contracts ▪ Affirmative Action Employee Information Report (Form AA-302) ▪ Local Finance Notices for Registering and Obtaining Proof of Registration (Information taken from State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services. http://www.state.nj.us/treasury/revenue/busregcert.shtml) Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Business Registration Certificate N.J.S.A. 52:32-44 (P.L. 2004, C.57) 2026 Neptune Township Request for Proposals Packet Page 24 of 25 Starting in January 2007, all business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27; if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us. Note: There is not a submission requirement for this item, this is a notification of required responsibilities for chosen vendor. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Disclosure of Contributions to ELEC N.J.S.A. 19:44A-20.27 (P.L. 2005, c. 271, S.3) (Forms to be provided by ELEC) 2026 Neptune Township Request for Proposals Packet Page 25 of 25 If the firm is successful, the following procedures will be implemented for each contract/job that the consultant is awarded within the Township: • Each job for which services are requested will be based upon an estimate from the professional consultant. • Based upon the estimate and/or proposal a Purchase Order will be issued for which services are required prior to commencement of work. • The Purchase Order number shall be referenced on all jobs and on all billing. • If for any reason, the professional consultant believes that there are additional services that will be required to complete the job, the obligation is on the part of the professional to notify the Township of the potential additional services and costs for same prior to expending any costs beyond the original purchase order. • No additional work shall commence or prior to authorization and issuance of an additional Purchase Order or amendment to original Purchase Order. • All work will be assigned by the Governing Body or the Business Administrator; self-directed actions or tasks are restricted. • Jobs that are billed on an hourly basis will be paid on the hourly basis up to the total value of the purchase order. • Professional Consultants are to provide monthly billing for all work completed in the month prior that provides the name of the person, title of person, hours spent, hourly rate and a description of work. If no work has been completed no bill shall be presented. • The Township of Neptune will not pay invoices that have a cumulative amount of work for numerous months; billing shall be on a monthly basis. • The Township of Neptune based on the availability of funds shall pay consultants for work that has been completed in the prior month at the next available meeting, provided that the Purchase Order is in place and the funds have not been exceeded. • Unless a specific Purchase Order is issued, consultations with staff members, members of the Board or the Governing body under one hour shall not be billable to the Township. • The Township of Neptune shall not be charged and will not pay interest on any invoices. • The proposal document submitted in response to the RFP will be attached as part of the contract documents to be executed with the Township of Neptune. Township of Neptune Township Clerk’s Office 25 Neptune Blvd. Neptune, NJ 07753 (732) 988-5200 Clerk@neptunetownship.org Requirements for Successful Vendors
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