Request For Proposal For The Provision Of Basketball Instruction

The Borough of New Providence is actively soliciting proposals from qualified individuals and firms for the provision of comprehensive basketball instruction services. This Request for Proposal (RFP) seeks to secure an experienced contractor to deliver fundamental basketball clinics and dedicated basketball camps for children spanning grades K-8 (ages 5-14). The contract period for these essential community recreation services is anticipated to run from January 1, 2027, through December 31, 2029, ensuring a consistent and structured athletic program for the Borough's youth. The scope of work includes year-round fundamental clinics, held on weekends and/or weekdays, focusing on essential skills such as dribbling, passing, shooting, and scrimmaging. Additionally, the selected provider will be responsible for organizing basketball camps during summer and school breaks, offering both half-day and full-day formats, in weekly or single-day sessions, all designed to enhance participants' basketball proficiency and enjoyment. Prospective contractors must demonstrate a minimum of three years of experience in successfully delivering youth basketball skills classes and camps within recreation or school settings for the specified age group (K-8). Required documentation includes a detailed description of the Respondent's overall experience, specifically outlining the scope of past work, its relevance to this RFP, and the education, qualifications, experience, and training of all personnel proposed for assignment. Proposers must also submit a listing of similar engagements undertaken in the past five years, complete with contact information for references, which the Borough may verify. Mandatory compliance documents include an Affirmative Action Statement, a Non-Collusion Affidavit, Owner Disclosure Information (for entities with 10% or more ownership), a general Disclosure Statement, a Business Entity Disclosure Certification, and a disclosure regarding Prohibited Activities in Russia-Belarus and Iran. Furthermore, a copy of the Respondent's W-9 and Business Registration Certification is required. The successful respondent will be required to execute the Borough's standard form contract, which encompasses critical provisions for indemnification, insurance, termination clauses, and necessary licensing. Proposals must be submitted in two hard copies along with one electronic copy, either hand-delivered or mailed. All submissions must be enclosed in a sealed envelope clearly marked "Proposal for the Provision of basketball instruction for kids." The absolute deadline for receipt of proposals by the Borough Clerk is September 30, 2026, at 12 p.m. Proposals received after this date and time will not be considered and will be returned unopened. While no specific bid security or performance bonds are explicitly stated as submission requirements in the provided text excerpts, respondents are reminded that the contract form includes insurance provisions. All proposals are to be addressed to the Office of the Borough Clerk, Municipal Building, 360 Elkwood Avenue, New Providence, New Jersey 07974. For any communications concerning this RFP, inquiries should be directed in writing to Bernadette Cuccaro, Borough Administrator, at the same municipal address, or by phone at 908-665-1400. UNLOCK