Request For Proposal For The Provision Of Bus Transportation For Recreation Programs

The Borough of New Providence is actively seeking proposals for bus transportation services to support its recreation programs for the upcoming calendar years 2027 and 2028. This comprehensive solicitation aims to secure reliable and efficient transport for various day or partial day trips, which will involve diverse distances and durations. The scope of work specifically mandates the provision of coach buses capable of comfortably accommodating 45 passengers. Furthermore, these vehicles must be equipped with essential amenities including air-conditioning, a restroom, and a TV/DVD player to ensure participant comfort and engagement. A critical component of the service agreement requires the selected contractor to rigorously adhere to all prevailing regulations, executive orders, and laws pertaining to cleaning and sanitizing protocols, especially those addressing public health situations such as COVID-19 or any future health concerns, throughout the entire contract term. Prospective contractors must demonstrate substantial and satisfactory experience in delivering bus transportation services of the nature described in this Request for Proposal. Required submission components include a thorough description of the Respondent's general experience in providing such services, a detailed explanation of how this past experience is relevant to the current RFP, and comprehensive résumés outlining the education, qualifications, experience, and training of all personnel designated to provide the services, complete with their names and titles. Applicants are also required to furnish a list of all similar engagements undertaken within the last five years, along with verifiable contact information for the respective recipients of those services, which the Borough may use for reference checks. While specific New Jersey Public Works Contractor Registration is not explicitly stated, a Business Registration Certification and W-9 are mandatory for submission. The RFP document does not indicate any mandatory pre-bid meetings or site visits for this procurement. To be considered, proposals must be submitted in duplicate, either hand-delivered or mailed, within a sealed envelope clearly labeled "Proposal for the Provision of Bus Transportation for Recreation Programs." Submissions are to be addressed to the Office of the Borough Clerk at the Municipal Building, 360 Elkwood Avenue, New Providence, New Jersey 07974. The definitive submission deadline is September 30, 2026, at 12:00 PM (noon), with late proposals explicitly stated as being returned unopened. Required attachments include an Affirmative Action Statement, a notarized Non-Collusion Affidavit, notarized Owner Disclosure Information (detailing owners with 10% or more interest), a Disclosure Statement, a Business Entity Disclosure Certification, and a Prohibited Activities in Russia-Belarus and Iran disclosure. A financial proposal, including quotes for specified sample trips for both 2027 and 2028, is also a mandatory component. The RFP does not stipulate any requirements for bid security or performance bonds. All communications regarding this RFP should be directed in writing to Bernadette Cuccaro, Borough Administrator, located at 360 Elkwood Avenue, New Providence, New Jersey 07974, or by phone at 908-665-1400. UNLOCK