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North ArlingtonGreen Risk

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Corrective Action Plan

BID #: R-208-25

ISSUED: 9/11/2025

DUE: TBD

VALUE: TBD

100

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Executive Summary

The Borough of North Arlington has prepared a Corrective Action Plan/Audit Report for 2024 in accordance with Local Finance Notice #92-15. The plan, prepared by the Chief Financial Officer, addresses several findings related to financial record-keeping and reconciliation, including issues with bank account reconciliations, cash receipt ledgers in the Recreation Department, detail listings for tax sale balances, police outside duty billing, and unrecorded liabilities in the General Capital Fund. The plan outlines specific corrective actions and implementation dates ranging from November 2025 to April 2026, focusing on improving financial processes and documentation.

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Document Text

--- Document: Corrective Action Plan Document ---
COUNCIL/
MAYOR
INTRODUCED
SECONDED
YES
ON
ABSTAIN
ABSENT
FITZHENRY
X
DECICCO
X
KARCIC
XX
SHEEDY
X
DEL RUSSO
X
BOCCHINO
X
X
PRONTI
ON CONSENT AGENDA X YES
NO
R-208-25
RESO RE: ACCEPTANCE OF CORRECTIVE ACTION
PLAN/AUDIT REPORT FOR 2024
WHEREAS, in accordance with Local Finance Notice #92-15, a Corrective action plan
must be prepared as part of the annual audit; and
WHEREAS, the Chief Financial Officer of the Borough of North Arlington has prepared
said plan which is attached hereto and made a part of the within resolution; and
WHEREAS, said report requires approval by the Governing Body;
NOW THEREFORE BE IT RESOLVED, that the corrective action plan as attached
hereto be and the same is hereby accepted and approved by the Governing Body of the Borough
of North Arlington, County of Bergen, State of New Jersey; and
BE IT FURTHER RESOLVED, that the Clerk be and she is hereby directed to send a
certified copy of this resolution upon adoption to the Division with attachment and shall keep on
file in the Clerk's Office, a copy of said plan which shall be available to the public.
ATTEST:
APPROVED:
Daniel H. Pronti, Mayor
Kathen moon
Kathleen Moore, Borough Clerk
DATED: September 11, 2025
Borough of North Arlington
Subject: 2024 Corrective Action Plan
Date: September 5, 2025
2024-1: FINDING- Several reconciling items are reported on the monthly bank account
reconciliations.
RECOMMENDATION – It is recommended that reconciling items reported on the monthly
bank account reconciliation be reviewed and be appropriately cleared.
EXPLANATION & CORRECTIVE ACTION
Investigating old reconciling items on the
Current and Trust Fund accounts is a time-consuming process. Three Funds reconciling items
were completed in 2024 Confirmation of vendor payments from the bank took longer than
expected. Investigation is complete and resolution to cancel old reconciling items will be
prepared for the November Council meeting.
IMPLEMENTATION DATE - November 2025
2024-2 & 3: FINDING- No daily cash receipts ledger is currently being maintained by the
Recreation Department, and documentation with respect to recreation activity was not able to be
provided for audit. No general ledger is maintained for Recreation account or Payroll account.
RECOMMENDATION – It is recommended that a daily cash receipts ledger be maintained by
the Recreation Department and be made available for audit. A general ledger be maintained for
the Recreation Department and Payroll Trust Fund accounts.
EXPLANATION & CORRECTIVE ACTION
Seasonal and volunteer employees are
difficult to train on recording of cash receipts. The CFO has provided the Recreation Department
Director with a daily cash receipts ledger and will provide additional guidance for proper
accounting of cash collections of the department. Activity records are also to be maintained and
submitted to Finance Department. A general ledger will be established for the Payroll Trust Fund
account.
IMPLEMENTATION DATE - January 2026
2024-4: FINDING – There is no detail listing for the premium tax sale balance of $259,552 and
the lien redemption account balance of $97,302.
RECOMMENDATION – Borough develop and maintain a detail listing and the premiums on
tax sales and lien redemption account balances.
EXPLANATION & CORRECTIVE ACTION – Tax sale premiums may have not been
recorded as paid. The Tax Collector will perform a reconciliation on the lien redemption account
and tax collection system. Relocating old tax records has taken longer than expected.
IMPLEMENTATION DATE - March 2026.
2024-5: FINDING- Police outside billing duty revealed that a billing/receivable ledger is not
being maintained, only individual billing sheets are being maintained.
RECOMMENDATION – It is recommended that detail police outside duty billing/receivable
ledger be maintained.
EXPLANATION & CORRECTIVE ACTION
Individual excel sheets have been
maintained for several years. CFO will explore options with the new Police Chief to implement a
more efficient billing/receivable ledger system. Edmund's escrow platform or outsource work to
third party collection company.
IMPLEMENTATION DATE – April 2026
2024-6: FINDING- There were unrecorded liabilities in the General Capital Fund of $286,098.
RECOMMENDATION – It is recommended that the purchase orders are prepared and
approved prior to the purchase of goods and services.
EXPLANATION & CORRECTIVE ACTION Contracts that were approved at
December council meeting were not received until after the year end roll process. Current
finance platform does not permit to back date purchase orders. Finance department will
coordinate with Clerks office to ensure all contracts approved by resolution be forwarded in a
timely manner at year end.
IMPLEMENTATION DATE - November 2025

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Corrective Action Plan Document

Contacts

Kathleen Moore

Borough Clerk

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Location

Timeline

First Discovered

Apr 2, 2026

Last Info Update

Apr 2, 2026

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