Document Text
--- Document: Department Hearings for 2025 Budget Document ---
MEMORANDUM
TO:
Directors/Division Heads
FROM:
Michael E. Greene, Esq., City Administrator
DATE:
September 20, 2024
SUBJECT:
CY2025 Budget Preparation
The CY2025 Budget preparation period has begun. As we know, preparation and
administration of a city’s budget is the most essential activity of municipal government.
Careful planning of revenues and expenditures has become increasingly significant in the face
of an uncertain inflation, stagnant revenues, and increasing demands for service. It is essential
that we as Directors examine our operations carefully during this process, in accordance with
the Mayor’s vision of creating a “smart” city, to ensure that approved funding provides those
services most needed and desired by the residents. Directors should also ensure services are
provided in the most efficient and economical manner possible. Prior CY2024 budget
discussions should simplify this task.
The Finance Office will provide you with electronic spreadsheets in which you will place
requests for CY2025. Instructions will also be provided regarding use of the spreadsheets.
As you are aware, preparation of the municipal budget must adhere to promulgated statutory
requirements. That stated, please ensure you adhere to the following delineated time schedule.
Please remember, budget proposals must remain “flat”. If not, the proposal will be returned to the
Department.
September 20, 2024 – The Office of Administration will request budget information from
Directors in accordance with Mayoral priorities.
October 11, 2024 – Directors and Agencies will submit CY2025 budget requests for the “Other
Expenses” appropriation and Personnel Changes. Submissions should be emailed to my
attention with a copy to Jill Goldy, CFO.
October 21, 2024 – Department Heads will submit Capital Budget requests to the Department
of Administration with a copy to Jill Goldy, CFO.
October 29, 2024 – Administrator and Finance Officer will review Department requests;
prepare additional data on non-departmental accounts such as insurance.
November 13/14, 2024 – Hearings will be conducted on Department requests in accordance
with statutory requirements.
December, 2024 – The Business Administrator and Finance Officer will finalize draft
appropriations budget and estimate revenue conditions. The Mayor will oversee and provide
direction on adjustments to assure mayoral objectives will be attained.
January, 2025 – Mayor’s recommended budget for the year will be submitted to the City of
Perth Amboy’s Municipal Council for Council review and action in accordance with the
schedule set forth by the State of New Jersey.
I encourage each of you to continue your vigilance in minimizing municipal expenditures. As
you know, your budget should include all known requirements in the upcoming calendar year,
as well as any un-forecasted budgetary challenges experienced this year. To the extent possible,
be prepared to mitigate any unanticipated risks.
Should you have any questions regarding this memorandum, please do not hesitate to contact
me for clarification. Your cooperation in this matter is greatly appreciated.
cc:
Mayor Helmin J. Caba