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RFP’s and Bid Notices – Phillipsburg New Jersey
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120 Filmore Street
Phillipsburg, NJ 08865
Randy Piazza, Jr.,
Mayor
908.454.5500
info@phillipsburgnj.org
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RFP’s and Bid Notices
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Bid Notice
RFP's
NOTICE TO BIDDERS
Mercer Street Park Playground Improvements – Bid Notice
Bid Opening Thursday, December 11, 2025 11:30 am
Phillipsburg Clerk’s Office, 120 Filmore St, Phillipsburg, NJ 08865
NOTICE TO BIDDERS
We are currently accepting RFPs for :
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March 4, 2026
120 Filmore Street
Phillipsburg, NJ 08865
info@phillipsburgnj.org
908.454.5500
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Document Text
--- Document: Mercer Street Park Playground Improvements – Bid Notice ---
FOR MERCER PARK IMPROVEMENTS
NOTICE TO BIDDERS is hereby given that sealed Bids are invited and will be received as set forth herein.
OWNER: Town of Phillipsburg, Warren County, New Jersey
PROJECT TITLE: MERCER PARK IMPROVEMENTS
GENERAL DESCRIPTION OF PROJECT: The Town of Phillipsburg is seeking bids to rehabilitate the existing Mercer Street
Playground. The Town has retained a separate contractor to replace the playground equipment and associated safety surface
and curb barrier around playground area. Now the Town is seeking a contractor to replace the existing basketball court,
fencing, basketball hoops, install a 3 color sports court coating system, installation of sidewalks with park, removal of existing
paths, benches and concrete pads/curbs. The base bid includes installation of underdrains and stormwater collection pipe
in the playground area. An Alternate Bid will replace the existing curbs (concrete, stone and blue stone) and concrete sidewalk
with new concrete curb and sidewalks.
ADDRESS FOR SUBMITTING BIDS: Bids should be sent via certified mail or overnight delivery or submitted in person to the
following address to the attention of the Town Clerk:
Town of Phillipsburg: 120 Filmore Street Phillipsburg, NJ 08865
ENGINEER’S NAME AND PHYSICAL ADDRESS:
VAN CLEEF ENGINEERING ASSOCIATES
755 Memorial Parkway, Suite 110, Phillipsburg, NJ 08865
ATTN.: Timothy M. O’Brien, PE, PP, CME
Phone: (908) 454-3080 ext 1640
Email: TOBRIEN@VANCLEEFENGINEERING.COM
EXAMINATION OF CONTRACT DOCUMENTS:
Contract Documents may be examined Monday through Friday, except legal holiday, from 9:00AM to 4:00PM, only at the
office of the Engineer at the address set forth above.
OBTAINING CONTRACT DOCUMENTS:
Contract Documents may be obtained only from the office of the Engineer at the address and hours set forth above upon
payment of One-Hundred dollars ($100.00) for each set of Hard Copy Contract Documents. Bidder may receive a no cost
electronic
copy
of
contract
documents
through
the
office
the
Engineer
upon
emailing
the
Engineer
(tobrien@vancleefengineering.com) and calling 908. All refunds must be forwarded in strict compliance with N.J.S.A. 40A:11-
24(b).
BID SECURITY:
Bid Security is required in an amount of not less than ten percent (10%) of the total amount of the Bid, but not in excess of
Twenty Thousand Dollars ($20,000.00) as set forth in N.J.S.A. 40A:11-21
CONSENT OF SURETY:
Certificate from a Surety Company is required indicating consent to be bound as surety and guarantor for performance
required under the Contract Documents.
BID SUBMISSION PROCEDURES:
Bids must be submitted on the Bid Form contained in the Contract Documents and must be enclosed in a sealed envelope
plainly marked on the outside with the name of project and the name and address of the Bidder. All Bids must be received
either certified mail or overnight mail to the Town of Phillipsburg Municipal Building prior to Bid opening at the address noted
above. Bids will not be accepted after Thursday – December 11, 2025 at 11:30AM
CONTRACTOR REGISTRATION:
Bidders are required to be registered by the NJ Department of Labor at the time bids will be received by the Project Owner
pursuant to the Public Works Contractor Registration Act (P.L. 2003, c. 91, N.J.S.A. 34:11-56.51). Effective September 1,
2004, Bidders are also required to be registered by the NJ Department of Treasury, Division of Revenue at the time bids will
be received by the Project owner pursuant to the Business Registration Act (P.L.2004, c.57, N.J.S.A.52:32-44).
PUBLIC BID OPENING AND READING:
Date: Thursday December 11, 2025
Time: 11:30 AM
Place: Town of Phillipsburg Municipal Building – 120 Filmore Street, Phillipsburg, NJ
STATUTORY REQUIREMENTS:
Bidders are required to comply with applicable statutory requirements set forth in the Contract Documents including the
requirements of N.J.S.A. 10:5-31, et seq. & N.J.A.C. 17:27-1.1, et seq. (Affirmative Action); P.L. 1963, c. 150 (Prevailing
Wage); Americans with Disabilities Act of 1990 (42 U.S.C. 12101, et seq.); and P.L.2004, c.19 & P.L.2005, c.271 (Pay to
Play). In addition, effective August 1, 2005, P.L. 2005, c.67 authorized a new form of change order called “Value Engineering
Construction Change Orders.” Please review these specifications to determine if this bid will involve this new form of change
order for contracts that are estimated to exceed $5,000,000.00.
Please be advised that State funds through the Green Acres Program are being utilized in this project. Under N.J.A.C.
7:15-2, vendors currently suspended, debarred, or disqualified are excluded from participation on this project.
REJECTION OF BIDS:
The Town of Phillipsburg reserves the right to reject any or all Bids, or to waive any Bid defect where such defect is not
detrimental to the best interest of Town of Phillipsburg and fairness of the bidding process. The right is also reserved to
increase or decrease the quantities specified in the manner designated in the Contract Documents.
BY THE ORDER OF THE Town of Phillipsburg, Warren County, New Jersey.
By:
Susan Turner, Acting Municipal Clerk