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2016 User Friendly Budget

BID #: N/A

DUE: TBD

VALUE: $2,928,590.00

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Executive Summary

This is a summary of the Municipality of Port Republic's 2016 User Friendly Budget. It outlines the municipality's financial plan, including revenue, appropriations, and property tax information. Key aspects covered include municipal purpose tax, open space levy, local revenue, state aid, and various budget appropriations for different service types such as general government, public safety, and public works. The document also details outstanding debt, per capita impact, and shared service agreements with other entities, such as Galloway Township, for recreation, ambulance, and senior services.

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Document Text

--- Document: 2016 User Friendly Budget Document ---
Year:
2016 Municipal User Friendly Budget
MUNICIPALITY:
2
Municode: 0120
Filename: 0120_fba_2016.xlsm 
Website:
Phone Number:
609-652-1501
Mailing Address:
Municipality: Port Republic
State:
NJ
Zip:
08241
Mayor
First Name
Middle Name
Last Name
Term Expires
Business Email
Gary
B
Giberson
12/31/2017
Chief Administrative Officer
N/A
Chief Financial Officer
Gina
E
Simon
Municipal Clerk
Kimberly
A
Campellone
Registered Municipal Accountant
Nancy
Sbrolla
Governing Body Members
First Name
Middle Name
Last Name
Term Expires
Business Email
Craig 
Rummler
12/31/2018
Nick
Capille
12/31/2017
John
Bonthron
12/31/2016
Kevin
Wessler
12/31/2016
Donna
Riegel
12/31/2016
Doris
Bugdon
12/31/2018
Roger
Giberson
12/31/2016
nsbrolla@ford-scott.com
22
portrepublicnj.org
143 Main Street
portrepublic.cityclerk@comcast.net
Email the UFB if not using Outlook
Local Government Services
State of New Jersey
portrepublic.cityclerk@comcast.net
portrepublic.cityclerk@comcast.net
portrepublic.cityclerk@comcast.net
portrepublic.cityclerk@comcast.net
portrepublic.cityclerk@comcast.net
portrepublic.cityclerk@comcast.net
portrepublic.cityclerk@comcast.net
portrepublic.cityclerk@comcast.net
ginasimon.portrepublic@comcast.net


Calendar Year
Calendar Year
% of
Avg Residential
Taxes
Actual/Estimated
Tax Levy
Tax Rate
Tax Levy
Total Levy
Taxpayer Impact
Municipal Purpose Tax
0.650
$507,910.00
17.55%
$507,843.70
Municipal Purpose Tax
$507,964.00
Municipal Library
0.00%
$0.00
Municipal Library
Municipal Open Space
0.021
$15,627.00
0.54%
$16,407.26
Municipal Open Space
$15,626.00
Fire Districts (avg. rate/total levies)
0.00%
$0.00
Fire Districts (total levies)
Other Special Districts (total levies)
0.00%
$0.00
Other Special Districts (total levies)
Local School District
0.00%
$0.00
Local School District
$1,720,000.00
Regional School District
2.182
$1,705,464.00
58.92%
$1,704,792.24
Regional School District
County Purposes
0.778
$608,230.84
21.01%
$607,849.84
County Purposes
$685,000.00
County Library
0.050
$39,489.18
1.36%
$39,064.90
County Library
County Board of Health
0.021
$15,721.98
0.54%
$16,407.26
County Board of Health
County Open Space
0.003
$1,908.37
0.07%
$2,343.89
County Open Space
Other County Levies (total)
0.00%
$0.00
Other County Levies (total)
Total (Calendar Year 2015 Budget)
3.705
$2,894,351.37
100.00%
$2,894,709.09
Total ESTIMATED amount to be raised by taxes
$2,928,590.00
Total Taxable Valuation as of
October 1, 2015 
$78,132,706.00
Revenue Anticipated, Excluding Tax Levy
1,072,207.00
(To be used to calculate the current year tax rate)
Budget Appropriations, before Reserve for Uncollected Taxes
1,487,920.00
Current Year Average Residential Assessment
$78,129,800.00
Total Non-Municipal Tax Levy
$2,420,626.00
Amount to be Raised by Taxes - Before RUT
$2,836,339.00
                     Prior Year to Current Year Comparison
Reserve for Uncollected Taxes (RUT)
$92,250.57
Total Amount to be Raised by Taxes
$2,928,589.57
Comparison - Municipal Purposes Tax Rate
Prior Year
Current Year
% Change (+/-)
% of Tax Collections used to Calculate RUT
96.85%
0.650
0.650
0.00%
If % used exceeds the actual collection % then
                
Comparison - Municipal Purposes Tax Levy
reference the statutory exception used
Prior Year
Current Year
% Change (+/-)
$ Change (+/-)
$507,910.00
$507,964.00
0.01%
$54.00
Tax Collections - ACTUAL as of Prior Year
Total Tax Revenue, Collections CY 2015
2,823,441.00
                                                                 Comparison - Impact on Avg. Residential Tax Payment (Municipal Purposes Only)Total Tax Levy, CY 2015
2,905,104.00
Prior Year
Current Year
% Change (+/-)
$ Change (+/-)
% of Taxes Collected, CY 2015
97.19%
$507,843.70
$507,843.70
0.00%
$0.00
Delinquent Taxes - December 31, 2015
$77,913.00
Sheet UFB-1
USER FRIENDLY BUDGET SECTION - PROPERTY TAX BREAKDOWN
Current Year 2016 Budget
2015 Calendar Year Property Tax Levies - ALL entities levying property taxes


USER FRIENDLY BUDGET SECTION - ANTICIPATED REVENUE SUMMARY (ALL OPERATING FUNDS)
General
Open Space
FCOA
Budget
Budget
08
Surplus
13.59%
$23,100.00
$170,000.00
$193,100.00
$193,100.00
08
Local Revenue
-16.32%
($19,500.00)
$119,500.00
$100,000.00
$100,000.00
09
State Aid (without offsetting appropriation)
0.00%
$0.00
$176,307.00
$176,307.00
$176,307.00
08
Uniform Construction Code Fees
#DIV/0!
$0.00
$0.00
Special Revenue Items w/ Prior Written Consent
11
Shared Services Agreements
#DIV/0!
$0.00
$0.00
08
Additional Revenue Offset by Appropriations
#DIV/0!
$0.00
$0.00
10
Public and Private Revenue
-100.00%
($204,682.00)
$204,682.00
$0.00
08
Other Special Items
321.26%
$406,400.00
$126,500.00
$532,900.00
$532,900.00
15
Receipts from Delinquent Taxes
31.90%
$18,500.00
$58,000.00
$76,500.00
$76,500.00
Amount to be raised by taxation
07
Local Tax for Municipal Purposes
0.01%
$54.00
$507,910.00
$507,964.00
$507,964.00
07
Minimum Library Tax
#DIV/0!
$0.00
$0.00
54
Open Space Levy Tax
#DIV/0!
$0.00
$0.00
07
Addition to Local District School Tax
#DIV/0!
$0.00
$0.00
08
Deficit General Budget
#DIV/0!
$0.00
$0.00
Total
16.43%
$223,872.00
$1,362,899.00
$1,586,771.00
$1,586,771.00
$0.00
Sheet UFB-2
% Difference 
Current vs. 
Prior Year    
$ Difference 
Current vs. Prior 
Year              
Total Realized 
Revenue (Prior 
Year)
Total Anticipated 
Revenue (Current 
Year)


Utility
Utility
Utility
Utility
Utility
Utility
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00


FCOA
Full-Time Part-Time
20
General Government
2.00
13.00
4.24%
$11,749.00
$276,871.00
$288,620.00
21
Land-Use Administration
1.00
-70.00%
($7,000.00)
$10,000.00
$3,000.00
22
Uniform Construction Code
4.00
27.92%
$6,000.00
$21,488.00
$27,488.00
23
Insurance
13.01%
$15,961.00
$122,679.00
$138,640.00
25
Public Safety
1.00
-46.18%
($30,461.00)
$65,961.00
$35,500.00
26
Public Works
2.00
0.00
-1.02%
($2,181.00)
$214,031.00
$211,850.00
27
Health and Human Services
-100.00%
($4,600.00)
$4,600.00
$0.00
28
Parks and Recreation
7.00
28.07%
$6,485.00
$23,100.00
$29,585.00
29
Education (including Library)
#DIV/0!
$0.00
$0.00
$0.00
30
Unclassified
-100.00%
($5,200.00)
$5,200.00
$0.00
31
Utilities and Bulk Purchases
-1.11%
($600.00)
$54,100.00
$53,500.00
32
Landfill / Solid Waste Disposal 
#DIV/0!
$0.00
$0.00
$0.00
35
Contingency
#DIV/0!
$0.00
$0.00
$0.00
36
Statutory Expenditures
10.11%
$4,456.00
$44,064.00
$48,520.00
37
Judgements
#DIV/0!
$0.00
$0.00
$0.00
42
Shared Services
#DIV/0!
$14,000.00
$0.00
$14,000.00
43
Court and Public Defender
4.00
-0.10%
($25.00)
$25,725.00
$25,700.00
44
Capital
210.55%
$57,900.00
$27,500.00
$85,400.00
45
Debt
245.05%
$365,686.00
$149,231.00
$514,917.00
46
Deferred Charges
17.88%
$2,700.00
$15,100.00
$17,800.00
48
Debt - Type 1 School District
#DIV/0!
$0.00
$0.00
$0.00
50
Reserve for Uncollected Taxes
-3.89%
($3,731.00)
$95,982.00
$92,251.00
55
Surplus General Budget
#DIV/0!
$0.00
$0.00
$0.00
Total
4.00
30.00
37.31%
$431,139.00
$1,155,632.00
$1,586,771.00
  Sheet UFB-3
USER FRIENDLY BUDGET SECTION - APPROPRIATIONS SUMMARY  (ALL OPERATING FUNDS)
% Difference 
Current v. 
Prior Year     
$ Difference 
Current v. Prior 
Year             
Total Modified 
Appropriation 
for Service Type 
(Prior Year)
Total 
Appropriation for 
Service Type 
(Current Year)
Budgeted Positions


General
Public&Private
Open Space
Budget
Offsets
Budget
Utility
Utility
Utility
Utility
Utility
Utility
$286,035.00
$2,585.00
$3,000.00
$27,488.00
$138,640.00
$35,500.00
$211,850.00
$29,585.00
$53,500.00
$48,520.00
$14,000.00
$25,700.00
$85,400.00
$514,917.00
$17,800.00
$92,251.00
$1,584,186.00
$2,585.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00


USER FRIENDLY BUDGET
STRUCTURAL BUDGET IM
Revenues at Risk
Non-recurring  appropriation 
reductions
Future Year Appropriation Increases
Structural Imbalance Offsets
Line Item.  
Put "X" in cell to the left that 
corresponds to the type of imbalance.
Amount
NONE


Sheet UFB-4


T SECTION
MBALANCES
Comment/Explanation




# of Parcels
Assessed Value
% of Total
# of Parcels
Assessed Value
% of Total
1
Vacant Land
98
$2,038,500.00
2.61%
15A Public Schools
1
$1,177,600.00
16.96%
2
Residential
467
$73,531,100.00
94.11%
15B Other Schools
0
$0.00
0.00%
3A/3B Farm
3
$234,300.00
0.30%
15C Public Property
58
$4,369,600.00
62.95%
4A
Commercial
12
$2,325,900.00
2.98%
15D Church and Charities
2
$760,700.00
10.96%
4B
Industrial
0.00%
15E Cemeteries & Graveyards
9
$146,500.00
2.11%
4C
Apartments
0.00%
15F Other Exempt
4
$487,200.00
7.02%
5A/5B Railroad 
0.00%
6A/6B Business Personal Property
0.00%
Total
580
$78,129,800.00
100.00%
Total
74
$6,941,600.00
100.00%
Average Ratio (%), Assessed to True Value
59.70%
Equalized Valuation, Taxable Properties
$130,870,686.77
Percentage of Exempt vs.
Non-Exempt Properties
8.88%
        Total # of property tax appeals filed in 2015
County Tax Board
4.00
State Tax Court
Number of 2015 County Tax Board decisions appealed to Tax Court
Number of pending property tax appeals in State Tax Court
Amount paid out by municipality for tax appeals in 2015
# of
PILOT
Parcels
Billing/Revenue
Assessed Value
G
Commercial/Industrial Exemption
N/A
I
Dwelling Exemption
N/A
J
Dwelling Abatement
N/A
K
New Dwelling/Conversion Exemption
N/A
L
New Dwelling/Conversion Abatement
N/A
N
Multiple Dwelling Exemption
N/A
O
Multiple Dwelling Abatement
N/A
Total 5 Yr Exemptions/Abatements
0
0.00
0.00
ASSESSED PROPERTY VALUATIONS - EXEMPT PROPERTY - PROPERTY TAX APPEAL DATA
Property Tax Assessments - Taxable Properties (October 1, 2015 Value)
Property Tax Assessments - Exempt Properties (October 1, 2015 Value)
Sheet UFB-5
0.00
Prior Budget Year's Payments in Lieu of Tax (PILOT) - 5 Year Exemptions/Abatements
2015 Total Tax Rate
Taxes if Billed in Full


Type of Project
Taxes if Billed
Type of Project
Taxes if Billed
Project
(use drop-down
In Full
Project
(use drop-down
In Full
Name
for data entry)
PILOT Billing
Assessed Value
2015 Total Tax Rate
Name
for data entry)
PILOT Billing
Assessed Value
2015 Total Tax Rate
N/A
Total Long Term Exemptions - Column Total
0.00
0.00
0.00
Total Long Term Exemptions - Column Total
$0.00
$0.00
$0.00
Mark "X" if Grand Total
Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions
Shee
USER FRIENDLY 
Long Term T
Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions


Type of Project
Taxes if Billed
Type of Project
Taxes if Billed
Project
(use drop-down
In Full
Project
(use drop-down
In Full
Name
for data entry)
PILOT Billing
Assessed Value
2015 Total Tax Rate
Name
for data entry)
PILOT Billing
Assessed Value
2015 Total Tax Rate
N/A
N/A
Total Long Term Exemptions - Column Total
$0.00
$0.00
$0.00
Total Long Term Exemptions - Column Total
$0.00
$0.00
$0.00
Total Long Term Exemptions - GRAND TOTAL
$0.00
$0.00
$0.00
Sheet UFB-6C
Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions
et UFB-6
BUDGET SECTION
Tax Exemptions
Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions


# of
# of
Total
Overtime
Pension
Health Benefits
Employment
Full-Time
Part-Time
Personnel
Base
and other
(Estimate)
Net of
Taxes and
Organization / Individuals Eligible for Benefit
Employees Employees
Cost
Pay
Compensation
Cost Share
Other Benefits
Governing Body
8.00
4,600.00
$4,200.00
$400.00
Supervisory Staff (Department Heads & Managers)
2.00
5.00
245,502.56
$165,973.00
$3,746.00
$14,820.00
$49,213.56
$11,750.00
Police Officers (Including Superior Officers)
0.00
Fire Fighters (Including Superior Officers)
0.00
All Other Union Employees not listed above
0.00
All Other Non-Union Employees not listed above
2.00
19.00
187,172.36
$122,514.00
$2,000.00
$10,300.00
$42,108.36
$10,250.00
Totals
4.00
32.00
437,274.92
$292,687.00
$5,746.00
$25,120.00
$91,321.92
$22,400.00
Is the Local Government required to comply with NJSA 11A (Civil Service)? - YES or NO
NO
Note - Base Pay is the annualized rate of pay to which overtime (if eligible) and/or pension is calculated.  Either calculation is fine at the discretion of the Local Unit.
Overtime and other compensation is any other item that is charged as a salary and wage expense but not included in Base Pay.
USER FRIENDLY BUDGET SECTION
BUDGETED PERSONNEL COSTS
Sheet UFB-7


Current Year # of 
Covered Members 
(Medical & Rx)
Current Year 
Annual Cost 
Estimate per 
Employee
Total Current 
Year Cost
Prior Year # of 
Covered Members 
(Medical & Rx)
Prior Year Annual 
Cost per Employee 
(Average)
Total Prior Year 
Cost
Active Employees - Health Benefits - Annual Cost
Single Coverage
1.00
$10,697.52
$10,697.52
2.00
$10,655.16
$21,310.32
Parent & Child
1.00
$19,148.52
$19,148.52
0.00
$0.00
$0.00
Employee & Spouse (or Partner)
2.00
$29,846.04
$59,692.08
0.00
$0.00
$0.00
Family
0.00
$0.00
$0.00
2.00
$28,702.86
$57,405.72
Employee Cost Sharing Contribution (enter as negative - )
($8,718.84)
($6,340.32)
Subtotal
4.00
$80,819.28
4.00
$72,375.72
Elected Officials - Health Benefits - Annual Cost 
Single Coverage
0
$0.00
$0.00
0
$0.00
$0.00
Parent & Child
0
$0.00
$0.00
0
$0.00
$0.00
Employee & Spouse (or Partner)
0
$0.00
$0.00
0
$0.00
$0.00
Family
0
$0.00
$0.00
0
$0.00
$0.00
Employee Cost Sharing Contribution (enter as negative - )
$0.00
$0.00
Subtotal
0.00
$0.00
0.00
$0.00
Retirees - Health Benefits - Annual Cost 
Single Coverage
0
$0.00
$0.00
0
$0.00
$0.00
Parent & Child
0
$0.00
$0.00
0
$0.00
$0.00
Employee & Spouse (or Partner)
0
$0.00
$0.00
0
$0.00
$0.00
Family
0
$0.00
$0.00
0
$0.00
$0.00
Employee Cost Sharing Contribution (enter as negative - )
$0.00
$0.00
Subtotal
0.00
$0.00
0.00
$0.00
GRAND TOTAL
4.00
$80,819.28
4.00
$72,375.72
Is medical coverage provided by the SHBP (Yes or No)?
YES
Is prescription drug coverage provided by the SHBP (Yes or No)?
YES
USER FRIENDLY BUDGET SECTION - HEALTH BENEFITS 
Sheet UFB-8
Note - other health insurances such as dental and vision are not included in this analysis unless included in the employees total 
premium.  Therefore, the total from this sheet may not agree with the budgeted appropriation.


Legal basis for benefit
(check applicable items)
Organization/Individuals Eligible for Benefit
Gross Days of 
Accumulated 
Absence
Dollar Value of Compensated 
Absences
Approved 
Labor 
Agreement
Local 
Ordinance
Individual 
Employment 
Agreement
All City Employees
136.20
$3,275.00
X
USER FRIENDLY BUDGET SECTION
ACCUMULATED ABSENCE LIABILITY


Totals
136.20
$3,275.00
Total Funds Reserved as of end of 2015
Total Funds Appropriated in 2016
UFB-9 Accumulated Absence Liability


Gross
Net
Current Year
2017
2018 
All Additional Future
Debt
Deductions
Debt
Budget
Budget
Budget
Years' Budgets
Local School Debt
$0.00
Utility Fund - Principal
Regional School Debt
$0.00
Utility Fund - Interest
Bond Anticipation Notes - Principal
$500,000.00
Utility Fund Debt
Bond Anticipation Notes - Interest
$8,317.00
0
$0.00
Bonds - Principal
0
$0.00
Bonds - Interest
0
$0.00
Loans & Other Debt - Principal
0
$0.00
Loans & Other Debt - Interest
0
$0.00
0
$0.00
Total
$508,317.00
$0.00
$0.00
$0.00
Municipal Purposes
Debt Authorized
$36,249.00
$36,249.00
Total Principal
$500,000.00
$0.00
$0.00
$0.00
Notes Outstanding
$1,000,000.00
$1,000,000.00
Total Interest
$8,317.00
$0.00
$0.00
$0.00
Bonds Outstanding
$0.00
% of Total Current Year Budget
32.03%
Loans and Other Debt
$0.00
Description
Total (Current Year)
$1,036,249.00
$0.00
$1,036,249.00
Total Guarantees - Governmental
Total Guarantees - Other
Total Capital/Equipment Leases
Population (2010 census)
1,037
Total Other
Per Capita Gross Debt
$999.28
Bond Rating
Moody's
Standard & Poors
Fitch
Per Capita Net Debt
$999.28
Rating
Year of Last Rating
3 Yr. Average Property Valuation
$130,413,403.00
Mark "X" if Municipality has no bond rating
Net Debt as % of 3 Year Avg Property Valuation
0.79%
      Sheet UFB-10
USER FRIENDLY BUDGET SECTION - OUTSTANDING DEBT; PER CAPITA AND BUDGET IMPACT
Debt Not Listed Above


Providing or 
Receiving 
Services?
Providing Services To/Receiving 
Services From
Type of Shared Service Provided
Notes (Enter more specifics if needed)
Begin Date
End Date
Amount to be 
Received/Paid
Receiving
State Police
Police
$0.00
Receiving
Galloway Township
Recreation
$10,000.00
Receiving
Galloway Township
Ambulance
$10,000.00
Receiving
Galloway Township
Senior Services
$2,000.00
Receiving
Galloway Township
911 Dispatch
$2,000.00
 
 
USER FRIENDLY BUDGET SECTION - SHARED SERVICES PROVIDED AND RECEIVED


Sheet UFB-11


       USER FRIENDLY BUDGET SECTION - LIST OF AUTHORITIES AND FIRE DISTRICTS
Please set forth below the names of all authorities and fire districts that serve your municipality
None


(Press ALT-Enter to go to a new line in each cell)
USER FRIENDLY BUDG




GET SECTION - Notes