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April 9th, 2025 Uniform Bid Specs
BID #: 2025-001
DUE: 4/25/2025
VALUE: TBD
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Executive Summary
This is a bid for the Borough of Ship Bottom to procure uniforms and clothing for various departments for the period of May 1, 2025, to April 30, 2026. The bid includes specifications for uniforms for the Beach Patrol, Lifeguard-in-Training, Tournament, Badge Checker, Public Works, Harbormaster, Special Events, and Police Departments. Bidders must provide unit prices for each item and equivalent items, including costs for artwork, screens, embroidery, and delivery to Ship Bottom Borough Hall.
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--- Document: April 9th, 2025 Uniform Bid Specs Document --- Project #2025-001, - Borough of Ship Bottom – Uniform Bid NOTICE TO BIDDERS BOROUGH OF SHIP BOTTOM 2025 Uniforms & Clothing Bid Sealed bids for 2025 uniforms & clothing will be received by the Borough of Ship Bottom at the Ship Bottom Borough Hall, located at 1621 Long Beach Blvd., Ship Bottom, in the County of Ocean, State of New Jersey, on April 25, 2025 at 10:00 a.m., at which time said bids will be publicly opened and read aloud. No bid shall be accepted after the date and hour specified. The Borough is not responsible for loss or destruction of any bids mailed or delivered to the Borough Clerk prior to the time set for bid opening. Bids shall be enclosed in a sealed envelope addressed to the Borough of Ship Bottom with the front of the envelope plainly marked with the name and address of the bidder and name of item being bid upon. Two (2) copies of the bid forms properly signed are required. Official forms of the bid specifications and bid proposals are available in the Borough Clerk’s Office and may be obtained by prospective bidders at said office during regular business hours of 9:00 a.m. to 4:30 p.m., Monday through Friday, and must be used when submitting a bid proposal. The Borough of Ship Bottom reserves the right to reject any or all bids, or to waive any informalities in the bids, should it be deemed in the best interest of the Borough of Ship Bottom to do so. WILLIAM HUELSENBECK, MAYOR Kristy Correnti, Municipal Clerk Borough of Ship Bottom Project #2025-001, - Borough of Ship Bottom – Uniform Bid Bid Document Submission Checklist Borough of Ship Bottom Borough of Ship Bottom Uniforms Bid Required with Submission of Bid: Owner's Checkmarks: X Initial Each Item Submitted with Bid (Bidder's Initials) X Authorized Business Agent X NJ State Business Registration Certificate X Statement of Corporate Ownership/Certification, Pursuant to NJSA 52:25-24.2 X Russia, Belarus, Iranian Certification X Bid Response Sheet and Specifications X Bidder's acknowledgement of Receipt of any Notice(s) or Revision(s) or Addenda to an advertisement, specifications or bid document(s) X Non-Collusion Affidavit X Acknowledgement of Affirmative Action X Affirmative Action Mandatory Language X Americans With Disabilities Act X W-9 (upon award) X Additional Bid and Contract Provisions X Insurance Certificates X Indemnification Agreement Signature: The undersigned hereby acknowledges review and submission of the above-listed requirements. Name of Bidder:__________________________________________________________________________ Signature of Authorized Agent:______________________________________________________________ Name and Title:__________________________________________________________________________ Date:________________________________ Contact phone: ______________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid BOROUGH OF SHIP BOTTOM NON-COLLUSION STATEMENT Upon request, the bidder will be expected to amplify the foregoing statements as necessary to satisfy the Borough concerning his ability to successfully perform the work in a satisfactory manner. The undersigned bidder submitting this proposal or bid certifies and affirms that such bid is genuine and is not the result of collusion. Said bidder has not colluded, conspired, connived. or agreed, directly or indirectly, with any bidder or person, to put in a false bid, or that such other persons shall refrain from bidding. Said bidder has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix overhead, profit or cost element of said bid price, or that of any other bidder, or to secure any advantage against the Borough or any person interested in the proposed contract. Further, such bidder has not, directly or indirectly, submitted this bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof; and, that no Borough official or employee is interested directly or indirectly in the bid or in any portion of the bid, nor in the contract or in any part of the contract which may be awarded the undersigned on the basis of such bid. Signed this________day of______________________________, _____. ____________________________________ (Bidder) By__________________________________ Signature of Authorized Individual, Partner or Officer Signing the Proposal Print Name: ________________________________ Title: ________________________________ Date: ________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid CERTIFICATE BUSINESS REGISTRATION (P.L. 2004, c.57) (N.J.S.A. 52:32-44) All business organizations that do business (i.e. compete for or enter into a contract) with a State, County or Local Contracting Agency are required to be registered with the State and provide proof of their registration to the contracting agency. Proof of valid business registration shall be in the form of a Business Registration Certificate issued by the Department of the Treasury, Division of Revenue. Information on how a business can obtain a certificate is located on the Internet at www.nj.gov/njbgs or by telephone at 609-292-1730. The purpose of the registration is to ensure that all businesses and their subsidiaries receiving government contracts pay appropriate sales, use, and other taxes. A contractor and its subcontractor(s) must collect and remit to the Division of Taxation the use tax pursuant to the Sales & Use Tax Act on all sales of tangible personal property delivered into this State. Notice of these requirements must be provided in bid specifications, requests for proposals and any other documents notifying potential contractors or procurement opportunities.7 Business registration is required for any contract in excess of $6,600 (15% of $44,000) for municipalities with Qualified Purchasing Agents. A contracting agency shall not enter into a contract with a business organization unless it has received proof of the business registration at the time of the bid or the proposal submission, in response to a request for bids or proposals. For all other transactions, the proof of business registration must be received prior to the issuance of a purchase order or other contracting document. All public contractors submitting bids for public work must submit a copy of their proof of business registration with their bids. Bidders must also obtain and submit proof of registration from those subcontractors at all levels (tiers) if the specifications require the subcontractor to be listed or named in the bidder’s submission. Proof of valid business registration must be provided by the bidders and their named subcontractors at all levels (tiers) at the time the bid or proposal is officially received and opened by the contracting agency if required by the specifications. Failure to submit proof of registration is considered a mandatory rejection of bids and is non- waivable by the contracting agency. The contractor shall provide written notice to its subcontractor and suppliers of the responsibility to submit proof of business registration to the contractor. The requirement of proof extends down through all levels (tiers) of the project. After the award of a project, the contractor has the obligation to obtain proof of registration from each subcontractor or a supplier on the project (in addition to those listed or named in the bid submission) and file proof of their business registration with the contracting agency prior to receiving final payment. If there are no subcontractors on a project, the contractor must certify to that effect. -----Attach Certificate----- Project #2025-001, - Borough of Ship Bottom – Uniform Bid CERTIFICATION: Authorized Business Agent AUTHORITY TO SUBMIT BID ON BEHALF OF THE BUSINESS ORGANIZATION I, _____________________________________, certify that I am the_____________________ of the Corporation, Name Title Limited Liability Corporation, Partnership, or Sole Proprietorship and named as Principal in the within bid; and I certify that ___________________________________, who signed the bid on behalf of the Principal was then the ____________________________ of said corporation, that I know his or her signature, and his/ her signature thereto is Title genuine and that said bid was duly signed, sealed, and attested to for and on behalf of said Business Organization by authority of the Owner(s) / Managing Member(s). ________________ Date ____________ Corporate Seal Name: _________________________________ Signature Name: _________________________________ Printed Title: __________________________________ Business Organization Name: _____________________________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid BOROUGH OF SHIP BOTTOM APPENDIX A AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability The contractor and the BOROUGH OF SHIP BOTTOM, (hereafter “owner”) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner, which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA, which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense. The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives. It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph. It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law. Project #2025-001, - Borough of Ship Bottom – Uniform Bid BOROUGH OF SHIP BOTTOM ACKNOWLEDGMENT OF RECEIPT OF NOTICES, REVISIONS OR ADDENDA Pursuant to Local Public Contracts Law 40A:11-23 the contractor/bidder shall acknowledge by signature the following: ADDENDUM #1 dated _____________________________ ADDENDUM #2 dated _____________________________ ADDENDUM #3 dated _____________________________ Bidder's Signature ________________________________________ Bidder’s Printed Name: _____________________________________ Company Name: __________________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid BOROUGH OF SHIP BOTTOM INSURANCE CERTIFICATES Name of Bidder:____________________________________________________________________ Address:___________________________________________________________________________ The Vendor is required to submit actual Certificate(s) of Insurance establishing Insurance coverage of the type and amount required in accordance with the procedure set forth by the Contract Documents. (Documents to be submitted prior to the resolution of award) 2. GENERAL LIABILITY INSURANCE General liability insurance shall be provided with limits of not less than $1,000,000.00 any one person and $1,000,000.00 any one accident for bodily injury and $1,000,000.00 aggregate for property damage, and shall be maintained in full force during the life of the contract. Signature: ________________________________ Print Name: ________________________________ Title: ________________________________ Date: ________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid STATEMENT OF OWNERSHIP DISCLOSURE CERTIFICATION N.J.S.A. 52:25-24.2 (P.L. 1977, c.33) This Statement Shall Be Included with Bid Submission No corporation, partnership, limited partnership, limited liability corporation, limited liability partnership, Subchapter S corporation or sole proprietorship shall be awarded a contract for the performance of any work or the furnishing of any materials or supplies, unless, prior to the receipt of the bid or accompanying the bid of said corporation, partnership, limited partnership, limited liability corporation, limited liability partnership, Subchapter S corporation or sole proprietorship, there is submitted a statement setting forth the names and addresses of all stockholders who own ten (10) percent or more of the stock of any class, or of all individual partners who own a ten (10) percent or greater interest therein. If one or more such stockholder is itself a corporation or partnership, the stockholders holding 10% or more of that corporation’s stock, or the individual partners owning 10% or greater interest in that partnership, as the case may be, shall also be listed. The disclosure shall be continued until names and addresses of every non-corporate stockholder and individual partner, exceeding the 10% ownership criteria established in this act has been listed. This form shall be signed and submitted with the bid whether or not a stockholder or partner owns less than 10% of the business submitting the bid. The Attorney General has concluded that the provisions of N.J.S.A. 52:25-24.2, in referring to corporations and partnerships, are intended to apply to all forms of corporations and partnerships, including, but not limited to, limited partnerships, limited liability corporations, limited liability partnerships, and Subchapter S corporations. Bidders are required to disclose whether they are a partnership, corporation or sole proprietorship. The Stockholder Disclosure Certification form shall be completed, signed and notarized. Failure of the bidder to submit the required information is cause for automatic rejection of the bid. Project #2025-001, - Borough of Ship Bottom – Uniform Bid STATEMENT OF OWNERSHIP DISCLOSURE N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43) This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal. Name of Organization:________________________________________________________________________ Organization Address:____________________________________________________________________________ Part I Check the box that represents the type of business organization: ___ Sole Proprietorship (skip Parts II and III, execute certification in Part IV) ___ Non-Profit Corporation (skip Parts II and III, execute certification in Part IV) ___ For-Profit Corporation (any type) ___ Limited Liability Company (LLC) ___ Partnership ___Limited Partnership ___ Limited Liability Partnership (LLP) ___ Other (be specific): ______________________________________________ Part II ___ The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION) OR ___ No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV) (Please attach additional sheets if more space is needed): Name of Individual or Business Entity Home Address (for Individuals) or Business Address Project #2025-001, - Borough of Ship Bottom – Uniform Bid Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed. Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed. Stockholder/Partner/Member and Corresponding Entity Listed in Part II Home Address (for Individuals) or Business Address Part IV Certification I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the Borough of Ship Bottom is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with Borough of Ship Bottom Beach to notify the Borough of Ship Bottom in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Borough of Ship Bottom to declare any contract(s) resulting from this certification void and unenforceable. Full Name (Print): Title: Signature: Date: Project #2025-001, - Borough of Ship Bottom – Uniform Bid Project #2025-001, - Borough of Ship Bottom – Uniform Bid Project #2025-001, - Borough of Ship Bottom – Uniform Bid Project #2025-001, - Borough of Ship Bottom – Uniform Bid Project #2025-001, - Borough of Ship Bottom – Uniform Bid BOROUGH OF SHIP BOTTOM ADDITIONAL BID AND CONTRACT PROVISIONS ______________________________________________________________________________ 1.01. ADDITIONAL GENERAL TERMS 1.01.01. Included Charges. All bid or quoted prices shall be net and shall include all transportation and/or delivery charges. No additional charges shall be paid for any reason. 1.01.02. Minimum Purchase Guarantee. The Borough reserves the right to purchase the item(s) and/or service(s) bid herein from New Jersey State Contract, the County of Ocean Cooperative Contract, the Stafford Borough Cooperative Pricing System, or any other Cooperative Pricing System of which the Borough is a registered member, as applicable. 1.01.03. Quality of Materials and Services. The bidder/vendor (collectively “Vendor”) shall guarantee any and all goods, materials, and/or services supplied under these specifications. Defective or inferior items and defective services shall be replaced and corrected, respectively, at the expense of the Vendor. If the Vendor shall fail to furnish and deliver the supplies, goods, or any item thereof or services within time specified and allowed, the Borough may cancel as to those goods which are not furnished and/or delivered or services and may also cancel the remainder of the order and may deduct and retain out of the moneys due, or which may become due to such person or firm from the Borough, such sum as shall be sufficient to pay the difference between the prices on which the award is made and the prices which the Borough may or shall be obligated to pay to procure such supplies or services from other parties, and in addition, usual damages for breach of contract. The contractor shall properly clean up all areas affected by his work. The premises shall be left in the same condition as prior to starting the contractor's activities. 1.01.04. Goods Specifications. All items bid upon or quoted shall conform to the written descriptions and specifications. Specific manufacturers, models and brand names may be mentioned in these specifications to establish the level of quality sought by the Borough. Manufacturers, models, and items of equivalent or greater quality may be substituted and so noted, in writing, on the applicable exception sheets. The burden of proof as to the equality of any substitutions shall be the Vendor’s responsibility. The Borough reserves the right to request a sample of any substitutions being bid, prior to award of contract. Failure to change the descriptions as above will be interpreted to mean that the bidder intends to furnish the particular make of article called for in the specifications, and the Borough shall insist upon delivery of the specified item. Substitutions shall not be permitted after bids have been opened and accepted by the Borough. All decisions as to the quality of the products shall be made by the Borough and such decisions shall be final. In case of rejected materials, the vendor will be responsible for return freight charges. 1.01.05. Permits. As required, the Vendor shall secure all permits, licenses, and bonds, and shall pay all necessary fees required in the performance of the work. The Vendor shall fully inform himself as to the cost of all necessary permits, licenses, and bonds, and shall include this cost in the unit prices bid for the work, unless directed differently in the specifications. 1.01.06. Emergent Goods and Services. The Borough reserves the right to require the Vendor to both quote and timely deliver any emergent materials, supplies, equipment, etc., which are consistent with the items listed but not specifically set forth in this document during the period of performance (term of this contract). Emergent requirements include, but are not limited to, those currently undefined, unanticipated, and otherwise non-routine requirements which could not have been included at solicitation as specified (detailed) requirements. The Borough reserves the right to secure similar goods and services from other entities pursuant to the emergency exception of the Local Public Contract Law. Project #2025-001, - Borough of Ship Bottom – Uniform Bid 1.01.07. Business Registration Certificate (“BRC”). All business organizations that do business with a local contracting agency (i.e. Borough) are required to be registered with the State of New Jersey, Department of Treasury, Division of Revenue, and provide proof of that registration to the contracting agency before the contracting agency may enter into a contract with the business. While the inclusion of a copy of your BRC is no longer mandatory with the bid submission, all Vendors (bidders) and subcontractors are required to be registered with the Department of the Treasury, Division of Revenue on the date of receipt of bids. A BRC is required prior to the time a contract, purchase order or other contracting document is awarded. 1.01.08. Subcontractor and Supplier Indemnification. The Vendor agrees to indemnify and hold the Borough harmless from any liability to subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the contract by the owner under this provision. 2.01. TERM; FUNDS; LOWEST RESPONSIBLE BIDDER; MULTIPLE AWARDS; WAIVER 2.01.01. Transitional Period. In the event a new contract for the specific services and/or goods has not been awarded prior to the contract expiration date, it shall be incumbent upon the Vendor to continue the contract under the same terms and conditions until a new contract(s) can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the expiration date of the contract. 2.01.02. Availability of Funds. Continuation of the terms of the contract beyond the fiscal year is contingent on availability of funds in the Borough’s following year's budget. In the event of unavailability of such funds, the owner reserves the right to cancel the contract. 2.01.03. Lowest Responsible Bidder. The lowest responsible bidders shall be awarded pursuant to the Local Public Contracts Law and the Borough may award the lowest responsible bidder based on the lowest per unit cost per service or good. 2.01.04. Multiple Awards. The Borough of Ship Bottom reserves the right to make multiple awards for this entire contract to multiple bidders and further reserves the right to make multiple awards based upon the lowest per unit cost per service or good. In the event multiple Vendors are awarded by the Borough, the lowest bidder for each unit category shall be the first Vendor called to provide the goods and/or services. In the event the first Vendor fails to timely respond and/or provide the services and goods required, the Borough shall contact the next-lowest awarded Vendor to perform the goods and/or services. All Vendors expressly release and waive any and all claims against the Borough relating to the Borough’s election to use additional Vendors pursuant to this paragraph, provided the Borough first called the lowest bidder for the unit category and the lowest bidder failed to timely provide the goods and/or services. In the event no Vendor is able to comply with the delivery and time requirements set forth in this bid, the Borough reserves the right to procure the required goods from third-party vendors in accordance with the Local Public Contracts Law. 2.01.05 Extensions. In the event the contract includes an option or extension period pursuant to N.J.S.A. 40A:11-15, any price change included as part of an extension shall be based upon the price of the original contract as cumulatively adjusted pursuant to any previous adjustment or extension and shall not exceed the change in the index rate for the 12 months preceding the most recent quarterly calculation available at the time the contract is renewed. The extension shall require the mutual agreement of the parties and shall be agreed upon more than ninety (90) days from the end of the initial term of the contract. 3.01. TERMINATION OF CONTRACT 3.01.01. Termination for Default. If, through any cause, the Vendor shall fail to fulfill in a timely and proper manner obligations under the contract or if the Vendor shall violate any of the requirements of the contract, the Borough shall there upon have the right to terminate the contract by giving written notice to the Vendor of such termination and specifying the effective date of termination. Such termination shall relieve the Project #2025-001, - Borough of Ship Bottom – Uniform Bid Borough of any obligation for balances to the Vendor of any sum or sums set forth in the contract for services not performed and goods not delivered. Borough shall pay only for goods and services accepted prior to termination. Notwithstanding the above, the Vendor shall not be relieved of liability to the owner for damages sustained by the Borough by virtue of any breach of the contract by the Vendor and the owner may withhold any payments to the Vendor for the purpose of compensation until such time as the exact amount of the damage due the Borough from the Vendor is determined. 3.01.02. Additional Goods and Servies. In the event of default by the Vendor, the Borough may procure the goods or services from other sources, including any additional Vendors who were awarded the bid pursuant to the specifications and who bid higher rates than the Vendor, and hold the Vendor responsible for any excess cost. 3.01.03. Termination for Convenience. The Borough may at any time and for any reason terminate Vendor’s services and work at Borough’s convenience. Upon receipt of such notice, Vendor shall, unless the notice directs otherwise, immediately discontinue the work and placing of orders for materials, facilities and supplies in connection with the performance of this Agreement. Vendor shall not be entitled to any claim or claim of lien against Borough for any additional compensation or damages in the event of such termination and payment. The owner may terminate the contract for convenience by providing 30 calendar days advanced notice to the Vendor. 3.01.04. Unauthorized Subcontracting. Unauthorized subcontracting of any portion of the work will be cause for immediate termination of the contract. 4.01. INSURANCE REQUIREMENTS 4.01.1. Insurance Certificate. The Vendor shall provide proof of insurance at the time of award that names the Borough as an additional insured. 4.01.2. Minimum Coverages. The minimum insurance coverages and requirements set forth in the bid specifications. 5.01. MISCELLANEOUS 5.01.01. Entire Agreement. The bid specifications, all forms set forth in the bid packet and/or advertisement, the applicable laws and regulations, and this Additional Bid and Contract Specifications shall comprise the complete and entire agreement and understanding between the parties and supersedes all previous understandings and agreements, whether oral or written. 5.02.02. Interpretation. The bid specifications, all forms set forth in the bid packet and/or advertisement, the applicable laws and regulations, and this Additional Bid and Contract Specifications shall be interpreted in favor of the Borough in the event of a conflict. 5.02.03. Severability. If any provision or portion of any provision of the contact documents with the Vendor shall be held to be illegal, invalid, or unenforceable by a court of competent jurisdiction, the remaining provisions or portions thereof shall remain in full force and effect. 5.02.04. Force Majeure. Neither party is liable for any default or delay in the performance of any of its obligations under this Agreement (other than failure to make payments when due) if such default or delay is caused, directly or indirectly, by forces beyond such party’s reasonable control, including, without limitation, fire, flood, acts of God, labor disputes, accidents, pandemics, acts of war or terrorism, interruptions of transportation or communications, supply shortages or the failure of any third party to perform any commitment Project #2025-001, - Borough of Ship Bottom – Uniform Bid relative to the production or delivery of any equipment or material required for such party to perform its obligations hereunder. 5.02.05. WAIVER OF JURY TRIAL. THE BIDDER HEREBY WAIVES ANY AND ALL RIGHTS TO A TRIAL BY JURY IN ANY CLAIM, ACTION, PROCEEDING OR COUNTERCLAIM AGAINST THE BOROUGH ON ANY MATTERS ARISING OUT OF OR IN ANY WAY RELATED TO THIS BID, THE CONTRACTUAL REQUIREMENTS, AND/OR THE RELATIONSHIP BY AND BETWEEN THE BIDDER AND THE BOROUGH. Dated: ____________ ____________________________________ SIGNATURE ____________________________________ PRINT NAME AND TITLE STATE OF ________________ ) ) SS COUNTY OF _____________ ) On _______, 20____ before me, _________________________, Notary Public, in and for said County, personally appeared (signer) who has satisfactorily identified him/her as the signer on behalf of the Vendor to the above-referenced document. ____________________________________ Notary’s Name Seal Project #2025-001, - Borough of Ship Bottom – Uniform Bid INDEMNIFICATION AGREEMENT THIS AGREEMENT (“Agreement”), by and between Borough of Ship Bottom (“Borough”), whose address is 1621 Long Beach Boulevard, Ship Bottom, New Jersey 08008, and _________________________________________________ (“Bidder”), whose address is ___________________________________________________, shall be binding and legally effective upon the execution of the Bidder. WITNESSETH: 1. Bidder expressly, knowingly, and, to the fullest extent permitted by law, agrees to and shall release, indemnify, defend, and hold harmless Borough, its elected and appointed officials, officers, employees, agents, volunteers, and others working on behalf of the Borough, from and against any loss, damages, claims, causes of action, liabilities, obligations, penalties, demands, municipal mechanic’s liens filed pursuant to N.J.S.A. 2A:44-125, et seq., and any and all other costs and expenses, including attorneys’ fees and costs, threatened against, suffered, and/or incurred by Borough, its elected and appointed officials, officers, employees, agents, volunteers, and others working on behalf of the Borough arising out of and/or in any manner relating to the contracted and/or licensed activity engaged in and/or the work or services provided by Bidder, its officers, owners, agents, employees, independent contractors, guests, volunteers, others working on behalf of Bidder, and the acts, omissions, and/or negligence of the Bidder, its officers, owners, agents, employees, independent contractors, guests, volunteers, and others working on behalf of or which the Bidder is responsible for arising out of and/or relating to the Bidder’s contract with the Borough. Bidder shall be responsible and liable for the payment of any and all of the foregoing attorney’s fees and costs to attorneys of Borough’s selection for any investigation and review, pre- litigation, litigation, post-judgment litigation, bankruptcy proceedings, and any and all appeals arising out of and/or relating to this Agreement. 2. The terms of this indemnification agreement shall be in addition and cumulative to the indemnification provisions set forth in the general conditions of the contract documents. 3. The existence of any available and/or applicable insurance shall not waive or release Bidder from the Bidder’s obligations set forth in this Agreement. Dated: ____________ ____________________________________ BIDDER STATE OF ________________ ) ) SS COUNTY OF _____________ ) On _______, 20__ before me, _________________________, Notary Public in and for said county, personally appeared (signer) who has satisfactorily identified him/her as the signer on behalf of the Bidder to the above-referenced document. ____________________________________ Notary’s Name Seal Project #2025-001, - Borough of Ship Bottom – Uniform Bid 2025 SHIP BOTTOM BEACH PATROL (LIFEGUARD) DEPARTMENT UNIFORMS (Please note: all listed items are “Name Brand or Equivalent”) BID RESPONSE SHEET AND SPECIFICATIONS Jackets: assorted sizes, color – (black), fabric – poly-tech water resistant soft shell jacket, price is to include (embroidery over right chest area, PMS color match required). LG-1: Independent Trading Company - #EXP35SSZ Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ Sweats (tops): assorted sizes, color – (navy), fabric – 10 oz. superweight fleece hoodie, price is to include - (3 inch SBBP red felt, white tackle twill border, full front, PMS color match required). LG-2: Pennant Super-10 Hoodie - #701 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ Sweats (bottoms): assorted sizes, color – (grey), fabric – 10 oz. superweight fleece sweatpant, price is to include – (1 inch SBBP embroidery, left hip, PMS color match required). LG-3: Pennant Super-10 Pocket Sweatpant - #706P Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ Boardshorts: assorted sizes, color – (racing red & black racing red), fabric – 4-way stretch; 18.5” outseam and 8.5” inseam; scalloped hem. LG-4: Florence F1 Burgee Cordura Boardshort Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ T-shirts: assorted sizes, color – (yellow), fabric - 4.5 oz. 100% ring spun cotton t-shirt, price is to include - (1 color full front imprint, 1 color full back imprint, 1 color small sleeve imprint, discharge print required, PMS color match required). LG-5: Hanes Unisex Perfect-T T-shirt - #4980 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over Project #2025-001, - Borough of Ship Bottom – Uniform Bid *Equivalent:___________________________________________________________ Tanks: assorted sizes, color – (red triblend #00014), fabric - 3.8 oz. unisex triblend tank, price is to include - (1 color full front imprint, 1 color full back imprint, discharge print required, PMS color match required). LG-6: Bella + Canvas Unisex Triblend Tank - #3484 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ L/S Sun Protection Shirt: assorted sizes, color – (white heathered), fabric – 7.6 oz, 88% polyester, 12% spandex, UPF 30+ lightweight active tee, price is to include - (2 color full front imprint, 1 color full back imprint, plastisol low bleed ink required, PMS color match required). LG-7: Anetik Mens Low Pro Tech L/S Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ Female Bathing Suit Tops & Bottoms: assorted sizes, colors – (navy & red), fabric – Foreverever, UPF 50+, sporty, athletic female swimsuits, high impact, minimal stretch, price is to include - (1 color Beach Patrol logo small imprint tops and onesies only, plastisol low bleed ink required, PMS color match required). LG-9: Jolyn Tops – Triangle (20), Shara (6), Tom (4), Fendrick (3), Grayson (3), Ohara (3), Ryan (1), Heidi (2), Hikari (1) Jolyn Bottoms – Europe (25), Midl (4), Zoe (2), Andy (7), Holland (2), Team Manhattan (1), Team Hermosa (2), Caroline (2), Chevy Tiger (1) Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:__________________________________________________________ 2025 BEACH PATROL (LIFEGUARD-IN-TRAINING) DEPARTMENT UNIFORMS (Please note: all listed items are “Name Brand or Equivalent”) Sweats (tops): assorted sizes, color - (navy), fabric – 50% cotton/50% polyester heavy weight, 8 oz. sq. yd., price is to include – (1 color imprint front upper left chest “SBBP Junior Lifeguard”, 1 color full back Beach Patrol logo, discharge print required, PMS color match required). LIT-1: Gildan Adult Hooded, Heavy Blend Sweatshirt - #18500 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid T-shirts: assorted sizes, color – (light steel), fabric - 4.5 oz. 100% ring spun cotton t-shirt, price is to include - (1 color full front imprint, 1 color full back imprint, discharge print required, PMS color match required). LIT-2: Hanes Unisex Perfect-T T-shirt - #4980 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ L/S Sun Protection Shirt: assorted sizes, color – (phoenix heathered), fabric - 8.5 oz. ultra breathable PrimoLite mesh, 88% polyester, 12% spandex UPF 30+ sun protection lightweight active tee, price is to include - (1 color imprint Ship Bottom Borough logo upper left chest and 1 color imprint USLA logo upper right chest, 1 color full front and 1 color full back imprint LIT INSTRUCTOR, plastisol low bleed ink required, PMS color match required). LIT-8: Anetik Mens Low Pro Tech Hoody L/S #MVLPRH8 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ T-shirts (LIT Tournament): assorted sizes, color – (TBD), fabric - 4.2 oz. 100% airlume combed and ring- spun cotton t-shirt, price is to include - (1 color full front imprint, 1 color full back imprint, discharge print required, PMS color match required). LIT-9: Bella + Canvas Unisex Jersey Short Sleeve Tee - #3001C Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ Also - submit bid price for - (2 color full front imprint, 2 color full back imprint, discharge print required, PMS color match required). Also - submit bid price for - (3 color full front imprint, 3 color full back imprint, discharge print required, PMS color match required). Also - submit bid price for - (4 color full front imprint, 4 color full back imprint, discharge print required, PMS color match required). Also - submit bid price for - (5 color full front imprint, 5 color full back imprint, discharge print required, PMS color match required). Project #2025-001, - Borough of Ship Bottom – Uniform Bid 2025 SHIP BOTTOM BEACH PATROL (TOURNAMENT) DEPARTMENT UNIFORMS (Please note: all listed items are “Name Brand or Equivalent”) T-shirts (Ship Bottom Invitational): assorted sizes, color – (TBD), fabric - 4.2 oz. 100% airlume combed and ring-spun cotton t-shirt, price is to include - (1 color full front imprint, 1 color full back imprint, 1 color small sleeve imprint, discharge print required, PMS color match required). T-1: Bella + Canvas Unisex Jersey Short Sleeve Tee - #3001 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:_______________________________________________________________________________ _________________________________ T-shirts (Barnegat Bay Challenge): assorted sizes, color – (TBD), fabric - 4.2 oz. 100% airlume combed and ring-spun cotton t-shirt, price is to include - (1 color full front imprint or 1 color small front imprint, 1 color full back imprint, discharge print required, PMS color match required). T-2: Bella + Canvas Unisex Jersey Short Sleeve Tee - #3001 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ ______________________________________________________ T-shirts (Mermaid Classic): assorted sizes, color – (TBD), fabric - 4.2 oz. 100% airlume combed and ring- spun cotton t-shirt, price is to include - (1 color full front imprint, 1 color full back imprint, discharge print required, PMS color match required). T-3: Bella + Canvas Unisex Jersey Short Sleeve Tee - #3001 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:______________________________________________________________________ Tanks (Mermaid Classic): assorted sizes, color – (TBD), fabric – 4.2 oz. 100% airlume combed and ring spun cotton unisex tank, price is to include - (1 color full front imprint, 1 color full back imprint, discharge print required, PMS color match required). T-4: Bella + Canvas Unisex Triblend Tank - #3480 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid 2025 SHIP BOTTOM BEACH PATROL (BADGE CHECKER) DEPARTMENT UNIFORMS (Please note: all listed items are “Name Brand or Equivalent”) Sweats (tops): assorted sizes, color – (navy), fabric – 10 oz. superweight fleece hoodie, price is to include - (3 inch SBBP red felt, white tackle twill border, full front, PMS color match required). BC-1: Pennant Super-10 Hoodie - #701 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:_______________________________________________________________________________ ____________________________________ Sweats (bottoms): assorted sizes, color – (grey), fabric – 10 oz. superweight fleece sweatpant, price is to include – (1 inch SBBP embroidery, left hip, PMS color match required). BC-2: Pennant Super-10 Pocket Sweatpant - #706P Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:_______________________________________________________________________________ ____________________________________ Tanks: assorted sizes, color – (true royal triblend #00094), fabric - 3.8 oz. unisex triblend tank, price is to include - (1 color full front imprint, 1 color full back imprint, discharge print required, PMS color match required). BC-3: Bella + Canvas Unisex Triblend Tank - #3484 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:____________________________________________________________ L/S Sun Protection Shirt: assorted sizes, color – (sky heathered), fabric – 7.6 oz, 88% polyester, 12% spandex, UPF 30+ lightweight active tee, price is to include - (2 color full front imprint, 1 color full back imprint, plastisol low bleed ink required, PMS color match required). BC-4: Anetik Mens Low Pro Tech L/S Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:____________________________________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid 2025 SHIP BOTTOM DEPARTMENT OF PUBLIC WORKS DEPARTMENT UNIFORMS (Please note: all listed items are “Name Brand or Equivalent”) T-Shirt: assorted sizes, color – (safety green), fabric – 5.5 oz, 50/50 cotton/polyester, price is to include – (1 color imprint front upper left chest “Borough of Ship Bottom, N.J. Public Works Dept.” with anchor). PW-1: Port Company – Core Blend PC55 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent: ___________________________________________________________ Long Sleeve Shirt: assorted sizes, color – (safety green), fabric – 5.5 oz, 50/50 cotton/polyester, price is to include – (1 color imprint front upper left chest “Borough of Ship Bottom, N.J. Public Works Dept.” with anchor). PW-1: Port Company – Core Blend PC55LS Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:__________________________________________________________ 2025 SHIP BOTTOM DEPARTMENT OF PUBLIC WORKS DEPARTMENT UNIFORMS (Please note: all listed items are “Name Brand or Equivalent”) T-Shirt: assorted sizes (L, XL, XLT, XXL) color – (safety green), fabric – 5.5 oz, 50/50 cotton/polyester, price is to include – (1 color imprint front upper left chest “Borough of Ship Bottom, N.J. Public Works Dept.” with anchor). PW-1: Port Company – Core Blend PC55 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent: ___________________________________________________________ Work shorts: color – (deep gray), 11” inseam, made from 70D, 85% Nylon/15% Spandew, Doubleweave, Wicking treatment, 176gsm PW-2: Truewerk T1 Werkshort Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent: ___________________________________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid 2025 SHIP BOTTOM HARBORMASTER DEPARTMENT UNIFORMS (Please note: all listed items are “Name Brand or Equivalent”) T-Shirt: assorted sizes (XXL & XXXL), color – (royal blue), fabric – 5.5 oz, 50/50 cotton/polyester, price is to include – (1 color imprint front upper left chest “Borough of Ship Bottom Harbormaster” circling an anchor). PW-1: Port Company – Core Blend PC55 Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent: ___________________________________________________________ 2025 SHIP BOTTOM SPECIAL EVENTS (Please note: all listed items are “Name Brand or Equivalent”) T-shirts (Day at The Bay): assorted sizes, color – (TBD), fabric - 4.2 oz. 100% airlume combed and ring-spun cotton t-shirt, price is to include - (4 color full front imprint, 1 color full back imprint, discharge print required, PMS color match required). LIT-9: Bella + Canvas Unisex Jersey Short Sleeve Tee - #3001C Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ 2025 SHIP BOTTOM POLICE DEPARTMENT UNIFORMS (Please note: all listed items are “Name Brand or Equivalent”) L/S Sun Protection Shirt: assorted sizes, color – (navy), fabric – 7.6 oz, 88% polyester, 12% spandex, UPF 30+ lightweight active tee, price is to include - (1 color full front imprint “white SBPD logo in upper left corner”, plastisol low bleed ink required, PMS color match required). LG-7: Anetik Mens Low Pro Tech L/S Unit Price: ______ ______ ______ ______ ______ 0 – 35 36 & Over 72 & Over 96 & Over 144 & Over *Equivalent:___________________________________________________________ Project #2025-001, - Borough of Ship Bottom – Uniform Bid ADDITIONAL SPECIFICATIONS Prices quoted must include all artwork and screen charges. Sketches, photo-ready, and or rough artwork will be provided. Prices quoted must include delivery to the Ship Bottom Borough Hall located at 1621 Long Beach Blvd., Ship Bottom, NJ 08008. Embroidery Tape used is Tajima, embroidery stitch count TBD based on size and location. *Submit bid as unit price with all costs included for each numbered item. You must use this form when submitting bid (put price on appropriate line next to the item number you are bidding on). Make copies of bid form if necessary. If bidding with an equivalent item please send in sample with bid. A finished sample (including imprinting, embroidering, placement and attachment of patches and/or tackle-twill) of each specified item or items on the uniform bid list must be received by the Ship Bottom Beach Patrol and each item must be approved in writing by same before the full order of the specified item can be started and finished. If the sample is not approved or the order is completed without the receipt of a finished sample and/or written approval by the Ship Bottom Beach Patrol, then the Borough of Ship Bottom has the right to refuse the specified items if they are not done to the written specifications of the bid package. Delivery shall be made according to the following schedule: Delivery date of specified bid item or items or appropriate finished sample that meets all bid specifications shall be no later than June 7th of the bid term year. The delivery date above is based on the assumption that the Borough of Ship Bottom will award bids on or before April 30, 2025. The delivery date will be extended by the number of calendar days after the above date that the contract is in fact awarded. The vendor shall compute the time available for performance beginning with the actual date of award, rather than the date the written notice is received from the Borough of Ship Bottom through the ordinary mail. The failure of the vendor or contractor to deliver any item or items of supply to above destination within the time specified in the bid specifications shall result in a downward adjustment of the bid price for that item or items or the bid for that item to be awarded to the next lowest contractor or supplier of the contractors or suppliers whom had offered bids at the original date of the sealed bid openings for that specified item or items; the foregoing election of remedy shall be at the sole and absolute discretion of the Borough of Ship Bottom. The Borough of Ship Bottom is exempt from any state sales tax and also from federal excise tax. The Borough of Ship Bottom reserves the right to make multiple awards for this contract. Award(s) will be made pursuant to the bid specifications. If multiple awards are made, the Borough shall order each item from the bidder who set forth the lowest per item amount. In the event that the lowest bidder for an item is unable to fulfill the order for any or no reason, the Borough shall proceed to order the item from then next-lowest bidder awarded the contract until the item can be fulfilled pursuant to the requirements of the contract. It is not required that bidders bid on every item. PROCEDURE: Bids shall be enclosed in a sealed envelope, bearing the name of the bidder and the name of the item which the bid covers and shall be addressed to the QPA (Finance Office) of the Borough of Ship Bottom. Bidders shall submit, along with their bid, an affidavit of non-collusion. No responsibility shall be assumed by the Borough for any bids mailed to the QPA which are received subsequent to the date and time set in the Notice to Bidders. Project #2025-001, - Borough of Ship Bottom – Uniform Bid BID TERM: The contract period to be covered by this bid shall be May 1, 2025 to April 30, 2026. Date: ______________________ ___________________________________________ Signature By: ________________________________________ (Name of Bidder’s Authorized Agent) Title: ______________________________________ Official Address: _________________________________ _________________________________ Telephone Number: ________________ Email: ___________________________
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"...The failure of the vendor or contractor to deliver any item or items of supply to above destination within the time specified in the bid specifications shall result in a downward adjustment of the bid price for that item or items or the bid for that item to be awarded to the next lowest contractor or supplier of the contractors or suppliers whom had offered bids at the original date of the sealed bid openings for that specified item or items; the foregoing election of remedy shall be at the sole and absolute discretion of the Borough of Ship Bottom...."
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Kristy Correnti
Municipal Clerk
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Timeline
First Discovered
Apr 2, 2026
Last Info Update
Apr 2, 2026
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