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--- Document: May 2, 2018 – Bid Document ---
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NOTICE OF PUBLIC AUCTION FOR COLLOCATION LEASE OF
WATER TOWER SITE FOR A WIRELESS COMMUNICATIONS
FACILITY
PUBLIC NOTICE IS HEREBY GIVEN that pursuant to N.J.S.A. 40A:12-14, the Borough of
Ship Bottom (“Borough”) shall accept bids for the lease of space unneeded for public use for the
installation and collocation of a wireless communications facility on a certain water tower and
related property space at a certain property owned by the Borough located at 106 West 17th
Street in the Borough (“Property”). The live public auction shall be held at the Municipal
Courtroom in the Borough Municipal Building located at 1621 Long Beach Boulevard, Ship
Bottom, New Jersey 08008 on July, 11, 2018, at the hour of 11:00 a.m., at which time and place
certain portions of the Property shall be offered for lease in accordance with and pursuant to the
terms of the Instructions and Specifications and Agreement, which set forth the mandatory lease
terms, and are available for inspection at the Office of the Clerk for the Borough of Ship Bottom
located at the Municipal Building or online at www.shipbottom.org.
The minimum acceptable bid, as set forth in Resolution 2018-77, shall be not less Forty-
Thousand Dollars ($40,000.00) per annum, plus the additional payments and consideration set
forth in and required by the Agreement, for certain portions of the Property.
Payment of the bid price shall occur in accordance with the requirements set forth in the
Agreement.
At the conclusion of the auction, the successful bidder(s) shall execute the Agreement(s) with the
Borough, which, as stated, a copy of which may be obtained upon request from the Office of the
Clerk for the Borough.
KATHLEEN WELLS, RMC
MUNICIPAL CLERK
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INSTRUCTIONS AND SPECIFICATIONS
FIVE-YEAR LEASE WITH FOUR FIVE-YEAR OPTIONS TO RENEW
OF SPACE LOCATED AT THE WATER TANK SITE FOR THE
INSTALLATION, COLLOCATION, AND USE OF THE SPACE FOR A
COMMUNICATIONS FACILITY, INCLUDING THE OPERATION OF
WIRELESS ANTENNAS AND EQUIPMENT
1.
Location of Property – One space located at the certain premises owned by the Borough
of Ship Bottom (“Borough”) located at 106 West 17th Street in the Borough, County of
Ocean, State of New Jersey (“Property”).
2.
Use of Property – As set forth in and governed by the attached Agreement, the Borough
is seeking to lease a non-exclusive interest in the water tower, certain land space, and
right to ingress and egress located at the Property for the purposes of the installation and
use of a wireless communications facility. All conditions and requirements relating to the
lease are set forth and governed by the attached Agreement.
4.
Rent and Payments – The successful bidder shall agree to pay to the Borough rent on a
monthly basis in equal installments due on the first day of each calendar month. The
successful bidder shall also pay any real estate taxes resulting from property
improvements made by the successful bidder and any and all other payments set forth and
required by the attached Agreement, including, but not limited to, the additional payment
of $15,000.00 and the reimbursement of professional fees during the term of the
Agreement. The minimum bid that shall be accepted for the annual rent is forty-thousand
dollars ($40,000.00). In addition, the additional consideration and payment requirements
are set forth in the attached Agreement.
5.
Utilities – As set forth in and governed by the attached Agreement, the successful bidder
shall be responsible for any and all costs relating to and/or arising out of the installation
and use of utilities relating to the bidder’s use of the Property.
6.
Submissions Prior to the Auction – Prior to or at the time of the live auction, the bidder
shall complete, execute, and provide the following documents, each of which is attached
hereto.
A.
Non-Collusion Affidavit.
B.
Statement of Corporate Ownership.
7.
Power of Attorney – Prior to or at the time of the live auction, the bidder shall provide
the Borough with an executed Power of Attorney that establishes that the person present
on its behalf has the authority to bind the bidder to the terms of the bid and Agreement.
8.
Live Auction – The live public auction at the location and time specified shall be
conducted by the Borough’s attorney or a designated representative, who shall preside
over the auction. Each bidder shall be required to have an authorized representative
present who has the authority to bind the bidder to the terms of the Agreement. Each
authorized representative shall sign the list of participants and set forth who she/he
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represents, set forth the business that she/he represents, and provide her/his contact
information. The bids shall continue until the Borough’s attorney or a designated
representative advises that all bids are closed after he/she states “going once, going
twice,” and if no response at that juncture, “I will close the bidding.”
9.
Rejection of Bids – The Borough reserves the right to reject any and all bids submitted at
the live auction.
10.
Award and Successful Bidder – The Borough shall award to the highest bidder for the
space. In the event of a tie bid, the tie shall be resolved by the flip of a coin by the
Borough’s attorney or a designated representative in the event there are two tie bidders,
and by drawing the short straw in the event that there are more than two tied bidders.
Upon the award, an authorized representative of the successful bidder shall execute the
Agreement at the conclusion of the auction. In the event that a highest bidder cannot or
do not execute the Agreement at that time or does not have an authorized representative
present to execute the Agreement, the Borough reserves the right to award the Agreement
to the next highest bidder or extend the period of time to execute the Agreement.