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ClosedPublic Works & Infrastructure

RFP-2 Parkline Bridges - Ashwood Ave & Russel Pl - Evaluation & Design - Receipt of Proposals 12-6-2

BID #: 160

ISSUED: 11/11/2022

DUE: 12/6/2022

VALUE: TBD

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Executive Summary

The City of Summit is seeking proposals from qualified firms or organizations to provide preliminary design and evaluation services for the reuse of existing railroad bridges for pedestrian pathways. The project involves the evaluation and design for the conversion of two girder bridges, one over Ashwood Avenue and the other over Russell Place, into pedestrian bridges. The scope of work includes inspections, structural analysis, preliminary plan preparation, surveying, cost estimation, and presentation to the City Council and the public. Proposals must be submitted by December 6, 2022, at 4:00 PM.

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Bid Postings • RFP-2 Parkline Bridges - Ashwood Ave & Russel
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Bid Title:
RFP-2 Parkline Bridges - Ashwood Ave & Russel Pl - Evaluation & Design - Receipt of Proposals 12-6-2
Category:
City of Summit
Status:
Closed
Publication Date/Time:
11/11/2022 6:00 AM
Closing Date/Time:
12/6/2022 4:00 PM
Related Documents:
RFP - Two Parkline Bridges Ashwood Ave and Russell Pl Evaluation and Design - Receipt of Proposals 12-6-22
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--- Document: RFP - Two Parkline Bridges Ashwood Ave and Russell Pl Evaluation and Design - Receipt of Proposals 12-6-22 ---
 
NOTE:  The City of Summit will consider proposals only from firms or organizations that have 
demonstrated the capability and willingness to provide high quality services in the manner described in this 
Request for Proposals. 
 
 
 
 
CITY OF SUMMIT 
 
 
 
 
 
 
REQUEST FOR PROPOSAL 
 
PARKLINE BRIDGES – ASHWOOD AVENUE AND RUSSELL PLACE 
EVALUATION AND DESIGN 
 
 
 
 
 
 
 
 
 
ISSUE DATE:   NOVEMBER 11, 2022 
 
DUE DATE:   DECEMBER 6, 2022 
 
 
 
 
 
Issued by: 
City of Summit 
Department of Community Services 
Aaron Schrager, P.E. 
Director & City Engineer 
512 Springfield Avenue 
Summit NJ 07901 
 
 
 


 
Page 2 of 8 
 
 
GLOSSARY 
 
The following definitions shall apply to and are used in this Request for Proposals: 
 
"City" - refers to the City of Summit. 
 
"Principals" means persons possessing an ownership interest in the Respondent.  If the Respondent is a 
corporation, then the term "Principals" shall include each investor who would have any amount of operational 
control over the Respondent and every stockholder having an ownership interest of ten percent (10%) or more 
in the firm. 
 
" Proposal" - refers to the complete responses to this RFP submitted by the Respondents. 
 
"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the City) have satisfied the 
qualification criteria set forth in this RFP. 
 
"Respondent" or "Respondents" - refers to the interested firm(s) that submit a Proposal. 
 
“Review Team” – Members of the City Administration and its legal advisor/s and/or financial advisor/s  and/or 
designated staff as appropriate who shall review the Proposals. 
 
"RFP" - refers to this Request for Proposal, including any amendments thereof or supplements thereto. 
 


 
Page 3 of 8 
 
SECTION 1 
 
INTRODUCTION AND GENERAL INFORMATION 
 
Section 1.1. 
Introduction and Purpose. 
 
The City is soliciting a proposal from interested persons and/or firms for the provision of completing a 
 
PRELIMINARY DESIGN FOR THE REUSE OF EXISTING RAILROAD BRIDGES FOR 
PEDESTRIAN PATHWAY 
 
as more particularly described herein.  Through this Request for Proposal process, persons and/or firms 
interested in providing the City with such services must prepare and submit a Proposal in accordance with the 
procedures and schedules in this RFP.  The City will review Proposal only from those firms that submit all the 
information required to be included as described herein (in the sole judgment of the City).  The City intends to 
select person(s) and/or firm(s) that possesses the professional, financial and administrative capabilities to 
provide the proposed services. 
 
Section 1.2. 
Procurement Process and Schedule. 
 
The selection of Qualified Respondents is not subject to the bidding provisions of the Local Public Contracts 
Law, N.J.S.A. 40A:11-1 et seq. The City has structured a procurement process that seeks to obtain the desired 
results described above, while establishing a competitive process to assure that each person and/or firm is 
provided with an equal opportunity to submit a Proposal in response to the RFP. Proposals will be evaluated in 
accordance with the criteria set forth in Section 5 of this RFP, which will be applied in the same manner to each 
Proposal received. Respondents agree to at all times abide by all requirements of New Jersey law, including, but 
not limited to any and all relevant Executive Orders and the New Jersey Election Law Enforcement 
Commission disclosure requirements. 
 
Proposals will be reviewed and evaluated by the Director of Community Services and its legal advisor/s and/or 
financial advisor/s and/or designated staff as appropriate (collectively, the "Review Team").  The Proposals will 
be reviewed to determine if the Respondent has met the minimum professional, administrative and financial 
criteria described in this RFP.  Under no circumstances will a member of the Review Team review responses to 
an RFP for a position which they or their firm submitted a response.  Based upon the totality of the information 
contained in the Proposal, including information about the reputation and experience of each Respondent, the 
City will (in its sole judgment) determine which Respondents are qualified from professional, administrative 
and financial standpoints. 
 
The RFP process commences with the issuance of this RFP.  The steps involved in the process and the 
anticipated completion dates are set forth in Table 1, Procurement Schedule.  The City reserves the right to, 
among other things, amend, modify or alter the Procurement Schedule upon notice to all potential Respondents. 
 
All communications concerning this RFP process shall be directed to the City’s Designated Contact Person, in 
writing. 
 
Designated Contact Person: 
Aaron Schrager, P.E. – Director & City Engineer 
City of Summit 
Department of Community Service, 2nd Floor 
512 Springfield Avenue 
Summit, NJ 07901 


 
Page 4 of 8 
 
 
Proposals must be submitted to and received by the City, either by hand delivery, delivery service, or US Postal 
Service delivery, no later than 4:00 p.m. prevailing time on December 6, 2022.   Proposals will not be accepted 
by facsimile transmission or e-mail.     
 
Subsequent to issuance of this RFP, the City (through the issuance of addenda to all firms that have received a 
copy of the RFP) may modify, supplement or amend the provisions of this RFP in order to respond to inquiries 
received from prospective Respondents or as otherwise deemed necessary or appropriate by, and in the sole 
judgment of, the City. 
 
TABLE 1 
ANTICIPATED PROCUREMENT SCHEDULE 
   
 
ACTIVITY 
 
 
 
 
 
 
 
 
DATE 
 
1. 
Issuance of Request for Proposal    
 
 
 
 
 
November 11, 2022 
 
2. 
Receipt of Proposals  
 
 
 
 
 
 
December 6, 2022 
 
3. 
Consideration of Contract Award Resolution by Common Council  
December 20, 2022 
 
 
 
Section 1.3. 
Conditions Applicable to RFP. 
 
Upon submission of a Proposal in response to this RFP, the Respondent acknowledges and consents to the 
following conditions relative to the submission: 
 
The City may or may not award a contract as a result of this RFP.  If a contract is awarded, the successful 
Respondent will be required to comply with all local, State and Federal laws as applicable to the contracted 
services, including but not limited to: N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action); 42 
USC S12101 et seq. (Americans w/ Disabilities Act); N.J.S.A. 52:32-44 (Business Registration), N.J.A.C. 
17:44-2.2 (Document Retention), and any subsequent amendments thereto; and the City’s current Minimum 
Standard Vendor Insurance Requirements as adopted by Common Council. 
 
All costs incurred by the Respondent in connection with responding to this RFP shall be borne solely by the 
Respondent. 
 
The City reserves the right, in its sole judgment, to reject any Respondent that submits incomplete responses to 
this RFP, or a Proposal that is not responsive to the requirements of this RFP. 
 
The City reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFP, or 
otherwise request additional information. 
 
All Proposals shall become the property of the City and will not be returned. 
 
All Proposals will be made available to the public in accordance with applicable laws after the RFP’s have been 
opened past the stated deadlines. 
 
The City may request Respondents to send representatives to the City for interviews. 
 
Any and all Proposals not received by the City by 4:00 p.m. prevailing time on December 6, 2022 will be 
rejected. 


 
Page 5 of 8 
 
 
Neither the City, its consultants or advisors, nor their respective staffs, including, but not limited to, the Review 
Team, shall be liable for any claims or damages resulting from the solicitation or preparation of the Proposal, 
nor will there be any reimbursement to Respondents for the cost of preparing and submitting a Proposal or for 
participating in this procurement process. 
 
Section 1.4. 
Rights of City. 
 
The City reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to 
this RFP and the procurement process in accordance with the provisions of applicable law: 
 
• 
To determine that any Proposal received complies or fails to comply with the terms of this RFP. 
 
• 
To supplement, amend or otherwise modify the RFP through issuance of addenda to all prospective 
Respondents who have received a copy of this RFP. 
 
• 
To waive any technical non-conformance with the terms of this RFP. 
 
• 
To change or alter the schedule for any events called for in this RFP upon the issuance of notice to all 
prospective Respondents who have received a copy of this RFP. 
 
• 
To conduct investigations of any or all of the Respondents, as the City deems necessary or convenient, 
to clarify the information provided as part of the Proposal and to request additional information to support the 
information included in any Proposal. 
 
• 
To suspend or terminate the procurement process described in this RFP at any time in the City’s sole 
discretion.  If terminated, the City may determine to commence a new procurement process or exercise any 
other rights provided under applicable law without any obligation to the Respondents. 
 
The City shall be under no obligation to complete all or any portion of the procurement process described in this 
RFP. 
 
Section 1.5 
Addenda or Amendments to RFP. 
 
During the period provided for the preparation of responses to the RFP, the City may issue addenda, 
amendments or answers to written inquiries.  Those addenda will be noticed by the City and will constitute a 
part of the RFP.  All responses to the RFP shall be prepared with full consideration of the addenda issued prior 
to the proposal submission date. 
 
 
SECTION 2 
SCOPE OF SERVICES 
 
It is the intent of the City to solicit Proposals from Respondents that have expertise in the provision of 
PROVIDING PRELIMINARY PEDESTRIAN BRIDGE DESIGN AND EVALUATION AND 
PREPARATION OF PRELIMINARY ENGINEERING CONSTRUCTION COST ESTIMATES OF 
REQUIRED DESIGNS.  Firms and/or persons responding to this RFP shall be able to demonstrate that they 
will have the continuing capabilities and experience to perform the services required.  All work must be 
performed by an engineer licensed in the State of New Jersey and/or under the supervision of a NJ-licensed 
engineer, herein referred to as the “Consultant”.  
 


 
Page 6 of 8 
 
The scope of services includes the following the bridges and trail locations to be constructed are: 
 
Existing Railroad Bridges to be Converted to Pedestrian Use:  
1. Girder Bridge over Ashwood Avenue 
2. Girder Bridge over Russell Place 
 
The proposed scope of work to be performed by the Consultant includes the following tasks:   
 
1. Attend an in-person kickoff meeting with City staff to formalize the expectations, scope, and timeline 
for the project. 
 
2. Review of current available information made available for the proposed pathway, existing bridges and 
potential site locations for the parking lot and stairs. 
 
3. Perform a hands-on inspection of the existing structures including both the superstructures and 
substructures. No as-built plans for the bridge are available, therefore, detailed measurements shall be taken 
to determine the existing steel geometry and properties. The concrete abutments are to be measured, 
hammer sounded and visually inspected for concrete deterioration and delamination. Close attention shall 
be given to the bridge seat and backwalls. The inspection shall be done in accordance with National Bridge 
Inspection and NJDOT standards. Assume roadway beneath will be closed to all traffic. Traffic control 
provided by City. Assume manlift will be required. 
 
4. Perform a structural analysis of the bridges to determine the feasibility of reuse for pedestrians. Prepare 
a report presenting the feasibility of reuse and the repairs required. The analysis is to be done in 
accordance with the AASHTO Specifications for Pedestrian Bridges. 
 
5. Upon approval of the proposed bridge repairs from the City, prepare preliminary bridge plans depicting 
the plan and proposed cross sections including proposed steel repairs and deck system. It is assumed that 
the deck will consist of timber or timber-like material. 
 
6. Provide survey in critical areas to verify mapping and determine elevations at bridges. Survey to 
supplement and confirm existing mapping. 
 
7. Prepare Preliminary Engineering Construction Cost Estimates for the proposed bridge work. 
 
8. Finalize and submit all Preliminary Plans and Cost Estimate to the City for review. After review, meet 
with the City Engineer to discuss the plans and estimate. Incorporate comments as required. 
 
9. Attend one (1) City Council Meeting to present the report, recommendations, and cost estimates. 
 
10. Attend one (1) Public meeting to present the preliminary plans and cost estimates. 
 
Reference:  
City of Summit, “Engineering & Environmental Assessment, Summit Park Line Project” prepared by Mott 
MacDonald dated November 2020 
 


 
Page 7 of 8 
 
SECTION 3 
SUBMISSION REQUIREMENTS 
 
Section 3.1 
General Requirements. 
 
The Proposal submitted by the Respondent must meet or exceed the professional, administrative, and financial 
qualifications set forth in Section 2 and shall incorporate the information requested below. 
 
In addition to the information required as described below, a Respondent may submit supplemental information 
that it believes may be useful in evaluating its Proposal.  Respondents are encouraged to be clear, factual, and 
concise in their presentation of information. 
 
Section 3.2 
Administrative Information Requirements. 
 
The Respondent shall, as part of its Proposal, provide the following information: 
 
1. 
An executive summary not to exceed two (2) pages of the information contained in all the other parts of 
the Proposal. 
 
2.  
Name, address and telephone number of the firm or firms submitting the Proposal pursuant to this RFP, 
and the name of the key contact person. 
 
Total proposed fee to perform the services required in this RFP.  
 
Section 3.3 
Professional Information Requirements. 
 
 
1. 
Respondent shall submit a description of its overall experience in providing the type of services 
sought in the RFP.  At a minimum, the following information on past experience should be included as 
appropriate to the RFP: 
 
 
 
a. 
Description and scope of work by Respondent; 
 
 
b. 
Name, address and contact information of a minimum of 3 references; and 
 
 
c. 
Explanation of perceived relevance of the experience to the RFP. 
 
 
 
2. 
Describe the services that Respondent would perform directly. 
 
 
3. 
A narrative statement of the Respondent’s understanding of the City’s needs and goals. 
 
 
4. 
List all immediate relatives of Principal(s) of Respondent who are City employees or elected 
officials of the City.  For purposes of the above, “immediate relative” means a spouse, parent, stepparent, 
brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws by reason of 
relation.   
 
SECTION 4 
INSTRUCTIONS TO RESPONDENTS 
 
Section 4.1 
Submission of Proposals. 
 
Respondents must submit an original and one (1) copy of their Proposal to the Designated Contact Person: 
 


 
Page 8 of 8 
 
Aaron Schrager, P.E. 
Director & City Engineer 
Department of Community Services 
City of Summit 
512 Springfield Avenue 
Summit NJ 07901 
aschrager@cityofsummit.org 
 
Proposals must be received by the City no later than 4:00 p.m. prevailing time on December 6, 2022 by hand 
delivery, delivery service, email, or US Postal Service delivery.    
 
To be responsive, Proposals must provide all requested information, and must be in strict conformance with the 
instructions set forth herein. Proposals and all related information must be signed and acknowledged by the 
Respondent. 
 
SECTION 5 
 
EVALUATION 
 
The City’s objective in soliciting Proposals is to enable it to select a firm or organization that will provide high 
quality and cost-effective services to the citizens of Summit.  The City will consider Proposals only from firms 
or organizations that, in the City’s judgment, have demonstrated the capability and willingness to provide high 
quality services to the citizens of the City in the manner described in this RFP. 
 
Proposals will be evaluated by the City on the basis of the most advantageous, all relevant factors considered. 
The evaluation will consider: 
 
Experience and reputation in the field; 
Knowledge of the City and the subject matter addressed under the RFP; 
Availability to accommodate the required meetings of the City; and 
Other factors demonstrated to be in the best interest of the City.