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RFP - City Hall Postage Machine Lease - Responses due 3-25-22

BID #: 141

ISSUED: 3/10/2022

DUE: 3/25/2022

VALUE: TBD

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Executive Summary

The City of Summit is soliciting proposals for a multi-year lease of new postage machine equipment to be located at City Hall. The lease term should not exceed five (5) years, and the equipment must be fully operational by May 20, 2022. Proposals should include a detailed cost breakdown, billing cycle information, the proposed lease term, and details on services, repairs, warranties, maintenance, and supplies included in the lease. Vendors should provide full contact information, responses to the listed criteria, a physical description of the system, pricing expiration, and NJ State Contract or cooperative pricing information, if applicable. Proposals are due by March 25, 2022.

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Bid Postings • RFP - City Hall Postage Machine Lease - Respo
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Bid Title:
RFP - City Hall Postage Machine Lease - Responses due 3-25-22
Category:
City of Summit
Status:
Closed
Publication Date/Time:
3/10/2022 10:00 AM
Closing Date/Time:
3/25/2022 4:30 PM
Related Documents:
RFP - CIty Hall Postage Machine Lease - Responses due 3-25-22
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Contact Us
City Hall
512 Springfield Avenue
Summit, NJ 07901
Phone:
908-277-9400
Regular Hours:
Monday through Friday
8:30
am
to 4:30
pm
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Document Text

--- Document: RFP - CIty Hall Postage Machine Lease - Responses due 3-25-22 ---
Specs\RFPs\RFP - CIty Hall Postage Machine 3-10-22.
THE CITY OF SUMMIT
N E W
J E R S E Y
PURCHASING AGENT CITY HALL
512 SPRINGFIELD AVENUE
SUMMIT, NJ 07901
(908) 277-9423
March 10, 2022
REQUEST FOR PROPOSAL
CITY HALL POSTAGE MACHINE LEASE – MULTI-YEAR OPTION/S
The City of Summit is seeking written proposals for a multi-year lease of new postage machine equipment, including
meter rental and all other accessories required for normal equipment operation, to be located at City Hall, 512
Springfield Avenue, Summit, NJ 07901, for a term not to exceed five (5) years. The equipment must be fully
operational by Friday, May 20, 2022.
Equipment will be used on a daily basis on all business days year-round.
The following list includes, but is not
limited to, the minimum performance/capabilities expected of the equipment.

Area to be located: maximum 60” wide x 18” deep x 23” high (clearance from countertop to upper cabinets)

First class pre-set meter rates
o
Postcards
o
Standard size envelopes
o
Large envelopes (flats)

Certified pre-set rates (all sizes)

Return receipt pre-set rates (all sizes)

Postage printing
o
direct printing
o
label printing

Dynamic scale/automatic feed

Manual scale for oversize/overweight

Manual postage amount entry for automatic feed or label printing

Standard envelope sealing
o
Seal only option

Manual date adjustment

Batch totals

Low funds threshold/stop action

Minimum quantities of annual mailings:
o
7500 postcards
o
6000 regular envelopes
o
110+ large envelopes
Proposal should contain a detailed description of all costs with breakdown (equipment lease, meter lease, etc.),
billing cycle amount and increment (monthly, quarterly, etc.), the full term of the proposed lease in months and/or
years not to exceed a five (5) year lease, any additional service, repair labor, repair parts, warranties, routine
maintenance/cleaning services with frequency per year, and supplies (ink, labels, etc.) that are included in the
lease. Current pricing should also be provided for any item/service listed above that is NOT included in lease.
Proposals should be submitted to Michelle Caputo, Purchasing Agent, 512 Springfield Avenue, Summit, NJ 07901
by the close of business Friday, March 25, 2022.
Proposals should contain full vendor contact information and
indicate responses to the above listed criteria, as well as a physical description of the system (picture, promotional
brochure, etc. may be included), expiration of proposed pricing, and NJ State Contract or approved New Jersey
cooperative pricing system contract number and Vendor number if applicable.
The City may or may not award a contract as a result of this Request for Proposal and reserves the right to pursue
alternative procurement methods pursuant to Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
If awarded, successful vendor will be required to comply with the requirements of any and all applicable Federal,
State and local laws, regulations and requirements, including but not limited to: N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act); N.J.S.A. 52:32-44
(Business Registration), and any subsequent amendments thereto; and the City’s adopted minimum standard
insurance requirements.