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--- Document: RFP DCP 2025 Fireworks- Responses due 3-19-25 ---
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THE CITY OF SUMMIT
N E W J E R S E Y
SUMMIT DEPARTMENT OF COMMUNITY PROGRAMS
THURSDAY, FEBRUARY 27, 2025
REQUEST FOR PROPOSAL
FIREWORKS
The City of Summit is seeking written proposals for 2025 Fireworks, for a term from January through December
2025. The following list includes, but is not limited to, a general overview expected of the program.
General:
The vendor shall serve our provider of fireworks services, and shall include:
•
Vendor shall have a minimum of ten years’ experience in delivering fireworks in New Jersey. A listing of
prior experience with agency contact information shall be provided with the bid submission.
•
The vendor shall be responsible for providing all materials and equipment for the event.
•
Any damages to the facility caused by the vendor will result in charges deducted from final payment.
•
The Summit DCP reserves the right to cancel events, dates, and/or times and/or to alter the schedule at its
discretion.
Invoices
•
Invoices must be submitted to the DCP within 30 days of the date the event occurs.
FOURTH OF JULY EVENT ARRAYAL
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In addition to the arrayal listing, the vendor must meet all MEL/JIF requirements.
The vendor shall be responsible for:
•
The Uniform Fire Code Application for Permit
•
Certificate of insurance $5,000,000 each occurrence, $10,000,000 general aggregate, $6,000,000
products/completed operations aggregate.
•
Attestation to comply with the Division of Fire Safety in the State of NJ in Accordance with NFPA 1123,
1124 and NJAC 5:70-F-3100.
•
Hold Harmless Agreement with the following limits:
o
Workers Comp/Employers Liability:
o
General Liability: $1,000,000
o
Automobile Liability: $5,000,000
o
Umbrella Liability: $5,000,000
•
Map to be submitted for fire inspection.
•
Department of Community Affairs Permitting
•
City of Summit Fire Safety Permitting
All requirements for the JIF/MEL/Insurance may be changed based on state statutes. The vendor shall be
responsible for securing all necessary Permits, Applications, Insurances, and Hold Harmlessness required by the
City of Summit, the MEL/JIF, the State of New Jersey or any other governmental agency.
The vendor shall agree to make any weather determination by 1:30pm on July 4, 2025.
Any weather-related changes or cancellations will be made up on the next clear evening following July 4, 2025.
Proposals should be submitted to David Guida via email at dguidajr@cityofsummit.org, fax at 908-277-2978, or hard
copy at 100 Morris Ave, Summit, NJ, 07901 by 4:00 pm prevailing time, Wednesday, March 19, 2025. Proposals
must contain full vendor contact information, completed Vendor Response Form, page 3 of this RFP, including a
detailed description of all costs with breakdown if applicable, as well as any additional documentation to provide full
information and description of proposed program, and NJ State Contract or approved New Jersey cooperative
pricing system contract number and Vendor number if applicable.
The City may or may not award a contract as a result of this Request for Proposal and reserves the right to pursue
alternative procurement methods pursuant to Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. Multiple
contract awards may be made as a result of this RFP. Contracts will be awarded with a “not-to-exceed” amount to
be determined by the City. The awarded not-to-exceed amount does not guarantee the full amount will be
expended during the term of the contract. In the event all proposals result in cost/s in excess of the City’s current
bid threshold without NJ State Contract or approved New Jersey cooperative pricing system contract, no contract
will be awarded and the City will be required to formally bid this offering if the City chooses to proceed.
If awarded, successful vendor will be required to provide a current completed IRS Form W-9, and comply with the
requirements of any and all applicable Federal, State and local laws, regulations and requirements, including but
not limited to: N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans
w/ Disabilities Act); N.J.S.A. 52:32-44 (Business Registration), and any subsequent amendments thereto; and the
City’s adopted minimum standard insurance requirements on page 4.
Inquiries regarding this RFP must be submitted in writing to dguidajr@cityofsummit.org no later than Wednesday,
March 12, 2025.
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REQUEST FOR PROPOSAL: FIREWORKS
VENDOR RESPONSE FORM
Vendor Name
Vendor Address
Individual
Completing
Response
Alternate Contact
Phone Number
Alternate Phone Number
Email
Alternate Email
The program offerings that are selected by the Department of Community Programs (DCP) from responses to this RFP will be
scheduled at the discretion of DCP and subject to facility availability between January 1, 2025 and December 31,2025. Should
the DCP desire to scheduled additional events, the scheduling of additional program session/s may be offered if agreed to by the
vendor below at the rates submitted in response to this RFP. Check yes or no.
2025 Season
_____Yes, Vendor agrees to consideration of
additional scheduling.
_____No, Vendor does not agree to consider
additional scheduling.
July 4, 2025 Fireworks Display Cost: _________________________________
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AS OF 5/17/16 RES #37367
Construction, Goods or Services:
The coverage listed below must be provided through an insurance company which carries a minimum A.M. Best Rating of A, VIII. A
certificate of insurance with a separate Additional Insured Endorsement shall be submitted to the City of Summit prior to the
commencement of any work, and shall provide for thirty (30) days written notice of cancellation or reduction of coverage.
a. General Liability, including Premises Operations, Products/Completed Operations, Personal and Advertising Injury Liability, Contractual
Liability and Property Damage Liability
Combined Single Limit of $1,000,000.00 Each Occurrence and a $2,000,000.00 General Aggregate and a $2,000,000.00 Products- Completed
Operations Aggregate, with City of Summit to be named as additional insured using Forms CG2010 and CG2037 or their equivalents (a
blanket additional insured endorsement is not an equivalent). The General Liability Policy may not contain a “third- party over action”
exclusion, therefore a copy of the vendor’s general liability policy may be requested for review. Property damage coverage shall be
extended to cover damage to underground wires, ducts, pipes, conduits, etc.
b. Workers' Compensation and Employer's Liability Insurance
Statutory Limits of Workers’ Compensation insurance shall be maintained in full force during the life of the contract, covering all employees
engaged in performance of the contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C. 12:235-1.6. Each subcontractor shall provide Statutory
Limits of Workers' Compensation and Employer's Liability Insurance for the latter's employees, unless such employees are covered by the
protection afforded by Contractor's insurance.
Employers Liability Insurance shall have limits not less than $500,000 per accident.
c. Automobile Liability Insurance to include “Non-Owned and Hired Automobiles” with City of Summit to be named as additional insured by
endorsement.
One person in any one occurrence .............................................................................................................................$500,000. Two or more
persons in any one occurrence...........................................................................................................$1,000,000. Property damage in any one
occurrence....................................................................................................................$250,000.
OR
Combined Single Limit................................................................................................................................................$1,000,000.
The policies shall remain in effect until all work has been completed. The vendor shall ascertain the cost of all required insurance before
preparing and submitting the bid.
Certificates of the Required Insurance
Certificates of Insurance for those policies required above shall be submitted to and accepted by the City of Summit before the contract can
be fully executed. Such coverage shall be with an insurance company authorized to do business in the State of New Jersey and shall name
the City of Summit as an additional insured.
The certificate of General Liability insurance furnished by the vendor shall indicate that contractual liability is included. The certificate shall
also state that the vendor’s insurance for general liability, public personal injury liability and property damage liability (in paragraph b.
above) and automobile liability (in paragraph c. above) names the City of Summit as an additional insured.
Self-insured contractors shall submit an affidavit attesting to their self-insured coverage and shall name the City of Summit as an additional
insured.
Insurance shall be issued on a primary and non-contributory basis; and a waiver of subrogation in favor of the City of Summit shall be
included by endorsement.
Indemnification
Successful vendor shall indemnify and hold harmless the City of Summit, its officers, agents, and employees, from all claims, suits or actions
and damages or costs of every name and description to which the City of Summit may be subjected or put by reason of injury to the person
or property of another, or the property of the City of Summit, resulting from negligent acts or omissions on the part of the contractor, its
agents, servants or subcontractors in the delivery of goods and services, or in the performance of the work under this contract.