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SummitRed Risk

ClosedPublic Works & Infrastructure

RFP for Valet Parking Services Broad Street East Parking Lot

BID #: 4

ISSUED: 5/3/2016

DUE: 5/24/2016

VALUE: TBD

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Red Risk

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Executive Summary

This is a Request for Proposal (RFP) issued by the City of Summit Parking Services Agency for valet parking services at the Broad Street East Parking Lot. The selected contractor will manage approximately 200 non-resident commuter vehicles, including utilizing 115 marked spaces and valeting additional vehicles. Proposals are due by Tuesday, May 24, 2016, at 11:00 AM and must include a proposal security of 10% of the total bid, not exceeding $20,000.

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Bid Title:
RFP for Valet Parking Services Broad Street East Parking Lot
Category:
Parking Services Agency
Status:
Closed
Description:
Download RFP
here
.
Publication Date/Time:
5/3/2016 12:00 AM
Closing Date/Time:
Open Until Contracted
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Summit, NJ 07901
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Document Text

--- Document: here ---
CITY OF SUMMIT
PARKING SERVICES AGENCY
REQUEST FOR PROPOSAL
for
VALET PARKING SERVICES
BROAD STREET EAST PARKING LOT
APRIL, 2016
Proposals to be received, Tuesday, May 24, 2016 at 11:00 AM
Specifications prepared by:
Rita M. McNany, Parking Services Manager
Parking Services Agency
Parking Services Agency
(908) 522-5100
Email: parking@cityofsummit.org
1
DESCRIPTION
TABLE OF CONTENTS
PAGE NO.
Notice to Responders.
3
Proposal Forms.
4-18
Proposal
4-7
Responders Checklist
8
Owner Information and Stockholder Disclosure Certification
9
Responder Questionnaire
10
Responders Affidavit.
11
Form of Bid Bond
12
Consent of Surety
13
Non-Collusion Affidavit.
14
Affirmative Action Regulations and ADA Act
15-16
Responders Safety Acknowledgement.
17
Disclosure of Investment Activities in Iran.
18
Instructions to Responders
19-28
Scope of Services
29-33
Exhibits
Exhibit A-Mandatory Affirmative Action - Professional, Goods & Services.
Exhibit B-Americans With Disabilities Act of 1990
Exhibit C-Pictures of the Broad Street East Parking Lot.
34
35
.36-38
2
REQUEST FOR PROPOSAL
CITY OF SUMMIT
VALET PARKING CONCESSION-BROAD STREET EAST LOT
PROJECT:
DEPARTMENT:
Parking Services Agency
Sealed proposals will be received by the Purchasing Agent of the City of Summit, Union County, New Jersey no
later than 11:00 A.M. EST prevailing time, Tuesday, May 24, 2016 in the Council Chamber, First Floor, City Hall,
512 Springfield Avenue, Summit, New Jersey for:
VALET PARKING CONCESSION-BROAD STREET EAST LOT
in accordance with the specifications and proposal forms for same which may be obtained at the office of the
Parking Services Agency, City Hall, 512 Springfield Ave., Summit, N. J. during regular business hours, 8:30 am
4:30 pm, Monday - Friday.
All proposals shall be addressed to PURCHASING AGENT, 512 SPRINGFIELD AVENUE, SUMMIT, NJ 07901.
Proposals must be enclosed in a properly SEALED envelope bearing on the outside the name of the bidder and the
NATURE OF THE PROPOSAL CONTAINED THEREIN.
A Proposal Security is required in the amount of ten percent (10%) of the total bid, not to exceed $20,000, in the
form of a bid bond, certified check or cashier's check, made payable to the City of Summit.
Contractors, when appropriate, shall comply with the provisions of the following laws of New Jersey: N.J.S.A.
34:11-56.25 et seq. (Prevailing Wage Act); N.J.S.A. 52:25-24.2 (Corporation and/or Partnership Owner
Information); and any subsequent amendments thereto. Contractors are also required to comply with the
requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action) and N.J.S.A. 52:32-44 (Business
Registration), and any and all other Federal, State and local laws, regulations and requirements.
The Common Council reserves the right to reject all proposals, waive any minor defects, and in the case of a tie,
award on the basis of reasonable grounds, or accept the proposal that in its judgment will be for the best interests
of the City of Summit, and consider proposals for sixty (60) days after their receipt.
No charge shall be made or recovery had for publishing any official advertising unaccompanied by such statement
of price.
Dated:
March 1, 2011
U.C.L.S.
April 28, 2016
City Clerk
3
FROM:
PROPOSAL FORM
(Responder)
(Address)
(Date)
TO:
COMMON COUNCIL OF THE
CITY OF SUMMIT
512 SPRINGFIELD AVENUE
SUMMIT, NEW JERSEY 07901
The undersigned being familiar with the Specifications for:
VALET PARKING SERVICES
BROAD STREET EAST LOT
including the Notice to Responders, Instructions to Responders, all Proposal forms, and Addenda (if any) thereto,
as prepared by the Parking Services Agency hereby proposes to furnish, in compliance with the provisions thereof,
all labor, materials and services required to provide valet parking services.
In submitting this proposal, it is understood that the unrestricted right is reserved by the Common Council for the
City of Summit to reject any and all proposals. If written notice of the acceptance of this proposal is mailed,
telegraphed or delivered to the undersigned within sixty (60) days after the date of opening of the Proposals, the
undersigned will within ten (10) days after the date of such notice, execute and deliver the necessary Contract
Documents as provided herein.
We, the undersigned, propose to furnish and deliver for VALET PARKING SERVICES - BROAD STREET
EAST LOT pursuant to this proposal package for the prices entered below:
SCOPE OF SERVICES
The City of Summit owns a dual usage surface parking lot known as the Broad Street East Lot located adjacent to
the Broad Street Garage at 396 Broad Street, Summit, NJ, whereby 60 designated spaces are reserved for
permitted Summit Residents and Downtown Employees. The balance of the Broad Street East surface lot consists
of 120 surface spaces dedicated as follows:
Five spaces are reserved for NJ Transit emergency entrance to the rail tracks. These spaces must remain
accessible at all times.
There is a balance of 115 surface spaces to be used first and room to valet an additional 85+ non-resident
commuter vehicles totaling approximately 200 non-resident commuter vehicles.
As an example, listed below is an established breakdown of the first 115 surface spaces based on the current $10
per day non-resident parking fee which depicts that the City will be paid (monthly) $9 per vehicle parked each day
and the awarded contractor will keep a $1 for each of the 115 vehicles parked.
Item No.
Description
1.
0-05 Cars
2.
06-115 Parked Cars In Marked Surface Spaces
City
Contractor
receives per car
receives per car
Spaces reserved for NJ Transit
$9.00
$1.00
See Scope of Services - Page 29-33
4
For those vehicles over 115 that are physically valeted, there will be a revenue split that cannot be less than 55% of
the total daily fee to the City of Summit and 45% of the total daily fee to the responder. If the City increases the
daily fee, the revenue split will be the same percentage (%) as agreed to at the time this contract is awarded.
The last rate increase was in 2008.
TOTAL BASE PROPOSAL:
$10/Day Rate
City
Contractor
1
All vehicles up to 115 parked in lined spaces
$
$9.00
$1.00
2
All vehicles over 115 valeted within the non-resident
designated area within the Broad Street East Lot
MINIMUM BID - Not less than 55% of the daily fee to the
%
City and 45% of the daily fee to the Contractor.
5
ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
(N.J.S.A. 40A:11-23.1.a)
The undersigned Bidder hereby acknowledges receipt of the following Addenda:
Addendum Number
Dated
IF NONE, CHECK HERE:
No addenda were received
Acknowledged for:
(Company Name)
By:
(Signature of Authorized Representative)
Name:
(Print or Type)
Title:
Date:
Acknowledge Receipt
(initial)
6
We acknowledge that the City may award a contract or reject all proposals at its sole discretion. We further
acknowledge that, if an award is to be made, the award shall be based on Scope of Services including the
calculation of a total price as derived from the sum of the base proposal and selection of alternate items, if any, as
may be chosen by the City, in a quantity and/or dollar amount not to exceed the individual quantities specified
above.
We declare that the entire unit complete with all accessories and alternates fully complies with all prevailing federal
and state regulations.
We further declare that we have carefully examined the Instructions to Responders, specifications and contract
form, herein referred to and propose to furnish and deliver all necessary materials specified and in the manner and
time prescribed.
We further agree to enter into a contract with the City of Summit to furnish and deliver the project described in this
proposal within the time limits contained in the Proposal.
We (I) attach hereto as part of this proposal our Proposal Security in the amount of ten percent (10%) of the total
price proposal, not to exceed $20,000, payable unconditionally to the Owner, and a Consent of Surety with Power
of Attorney for the full amount of the proposal price from a Surety Company licensed to do business in the State of
New Jersey. The particular requirements for the Proposal Security and the Consent of Surety are contained in the
Instructions to Bidders.
We (I) certify the address below to be our true address to which notice of acceptance of Bid may be mailed,
telegraphed, or delivered.
COMPANY NAME
BUSINESS LOCATION ADDRESS
FEDERAL ID # OR SOCIAL SECURITY #
DELIVERY/MAILINGADDRESS (IF DIFFERENT THAN BUSINESS LOCATION)
SIGNATURE OF AUTHORIZED AGENT
TELEPHONE NUMBER
E-MAIL ADDRESS
BUSINESS REGISTRATION SEQUENCE NUMBER
[see section VII – H]
TYPE OR PRINT NAME AND TITLE
FAX NUMBER
DATE
7
CITY OF SUMMIT
Proposal Documents-Responder's Checklist N.J.S.A. 40A:11-23.1.b, NJSA 40A:11-23.2.e)
Required
by Owner
Read, Signed
and Submitted or
acknowledge
compliance
Proposal Form
Business Registration Certificate
☑ Stockholder Disclosure Certification
Responder's Questionnaire
Responder's Affidavit
Proposal Guarantee (Form of Bid Bond)
(with Power of Attorney for full amount of Bid Bond)
Consent of Surety
(with Power of Attorney for full amount of Bid Price)
☑ Non-Collusion Affidavit
☑ Affirmative Action Regulations Certification and ADA Act
Responder's Safety Acknowledgement
☑ Responder's Checklist
Disclosure of Investment Activities in Iran
Provided by
Owner
Insurance Requirements and Hold Harmless Language (pp. 22-23)
Mandatory Affirmative Action Language (Exhibit A)
Americans with Disabilities Act of 1990 Language (Exhibit B)
Pictures of Broad Street East Parking Lot, Summit, NJ (Exhibit C)
Initial
Reviewed
Initial
8
STOCKHOLDER DISCLOSURE CERTIFICATION
(N.J.S.A. 52:25-24.2)
This Statement Shall Be Included with Proposal Submission
This information must be provided on this page or attached to this page, or a certification must be submitted that
such disclosure does not apply to this bidder.
Name of Business:
CHECK ONE:
Π
Π
I certify that the list below contains the names and home addresses of all stockholders, shareholders or
members of partnerships holding 10% or more of the issued and outstanding stock of the undersigned.
OR
I certify that no one stockholder, shareholder or member of partnership owns 10% or more of the issued
and outstanding stock of the undersigned.
Check the box that represents the type of business organization:
Partnership
Limited Partnership
Subchapter S Corporation
Corporation
Sole Proprietorship
Limited Liability Company
Limited Liability Partnership
Sign and notarize the form below, and, if necessary, complete the stockholder list below.
Stockholders/Shareholders/Members of Partnerships:
Name:
Home
Address:
Name:
Home
Address:
Name:
Name:
Home Address:
Home Address:
Name:
Home Address:
Subscribed and sworn before me this
20
1
(Notary Public)
My Commission expires:
day of
Name:
Home
Address:
(Affiant)
(Print name & title of affiant)
(Corporate Seal)
9
RESPONDER'S QUESTIONNAIRE
The signatory of this PROPOSAL guarantees the truth and accuracy of all statements and of all answers to
interrogatories hereinafter made.
1.
How many years have you been in business under your present business name?
2.
3.
List any other contracts of a similar nature that your organization has completed within the past three years.
Include the following information at minimum for each contract: Name and address of owner; contact
person (phone and email); type of contract; contract price and duration.
Have you, your company, or any organization of which you have been a responsible officer or agent ever
failed to complete any work or project contract awarded to you? If so, where, when and why?
4.
Have you, your company, or any organization of which you have been a responsible officer or agent ever
defaulted on a contract? If so, when, where and why?
5.
6.
Has your company ever been adjudged bankrupt, or been subject to a receivership, or an order of
reorganization? If so, when, where and why?
List the name of the electronic valet parking software you currently use and year purchased and attached a
brief description with monthly revenue reports including ticket number, issue date and time, amount of
transaction, method of payment.
RESPONDER:
SIGNED:
PRINT NAME:
TITLE:
DATE:
10
RESPONDER'S AFFIDAVIT
STATE OF
COUNTY OF
}
SS:
}
1,
being duly sworn, depose and say that I reside at
that I am the
(title)
who signed the above Proposal, that I was duly
authorized to sign the Proposal, that the Proposal is a true offer of the Responder, that the seal attached is the seal
of the Responder, and that all declarations and statements contained in the Proposal are true to the best of my
knowledge and belief.
Sworn to and subscribed
before me this
of
day
20
Notary Public
My commission expires
RESPONDER COMPANY NAME:
SIGNED:
PRINT NAME:
TITLE:
DATE:
11
SUBMIT ONLY IF CHECKED
FORM OF BID BOND
NJSA 40A:11-21
Know now by these PRESENTS, that we, the undersigned:
(NAME OF PRINCIPAL) as Principal,
AND
(NAME OF SURETY) as Surety, are held and firmly bound
unto the COMMON COUNCIL of the CITY OF SUMMIT, in UNION COUNTY, in the penal sum of
$
dollars (the penal sum shall be equal to 10% of the Proposal, not
to exceed $20,000.00), lawful money of the UNITED STATES, for the payment of which sum well and truly to be
made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly
by these PRESENTS.
The condition of the obligation is such that, whereas the PRINCIPAL has submitted the accompanying PROPOSAL
dated
for the following project or purchase:
now, therefor, the principal shall not withdraw said PROPOSAL within the period specified therein, to wit: 60 DAYS
after the opening of the same, and shall within ten (10) days after the prescribed forms are presented to the
Principal for signature, enter into a written contract with the COMMON COUNCIL of the CITY OF SUMMIT, in
accordance with the PROPOSAL as accepted, and good and sufficient SURETY or SURETIES, as may be
required, for the faithful performance and proper fulfillment of such contract. In the event of the withdrawal of said
PROPOSAL, within the period specified, of the failure to enter into such contract within the time specified, the
PRINCIPAL shall pay the COMMON COUNCIL of the CITY OF SUMMIT, the difference between the amount
specified in said PROPOSAL and the amount for which the COMMON COUNCIL of the CITY OF SUMMIT may
procure the required equipment, goods or services. If the former amount be in excess of the latter, then the above
obligation to be void and of no effect, otherwise it is to remain in full force and virtue.
In witness whereof the above-bounded parties have executed this instrument under their several seals this
20 the name and corporate seal of each corporate party being hereto
day of
affixed and these presents duly signed by its undersigned representative, pursuant to proper authority.
In presence of:
By:
(SEAL)
(Individual Principal)
(SEAL)
(Surety)
Countersigned by:
(Attorney in Fact)
12
SUBMIT ONLY IF CHECKED
CONSENT OF SURETY
(N.J.S.A. 40A:11-22)
A Performance Bond will be required from the successful Responder on this project, and consequently, all
responders shall submit with their proposal a certificate in substantially the following form:
TO: CITY OF SUMMIT (Owner)
RE:
(Responder)
PROJECT:
(Project Description)
This is to certify that the
provide to
(name of Surety Company) will
(name of
Responder)
a
Performance Bond in the full amount of the awarded contract, Labor & Material (Payment Bond) if applicable,
and/or Maintenance Bond for a term and in an amount specified in this specification if applicable, in the event that
said Responder is awarded a contract for the above Project.
IN WITNESS WHEREOF, the undersigned corporation, a surety licensed to do business in the State of New
Jersey, has caused this agreement to be signed by its duly authorized representative and its corporate seal to be
hereto affixed this
day of
20
Date:
Seal:
(Authorized Agent of Surety Company)
(Attorney in Fact)
Consent of Surety must be signed by authorized agent/representative and Attorney in Fact for Surety
Company, not by individual or company submitting proposal.
13
STATE OF NEW JERSEY
COUNTY OF
1,
County of
State of
to law, on my oath depose and say that:
I am the
NON-COLLUSION AFFIDAVIT
(N.J.S.A. 52:34-15)
SS:
residing in
of full age, being first duly sworn according
(title or position) of
(name of firm), the responder making this proposal for the
Proposal entitled "Valet Parking Services
Broad Street East Lot", and that I executed the proposal with full
authority to do so; that said Responder has not, directly or indirectly, entered into any agreement, participated in
any collusion, or otherwise taken any action in restraint of free, competitive proposal in connection with the above-
named project; and that all statements contained in said Proposal and in this affidavit are true and correct, and
made with full knowledge that the CITY OF SUMMIT relies upon the truth of the statements contained in said
Proposal and in the statements contained in this affidavit in awarding the contract for the said project.
I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract
upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide
employees or bona fide established
or selling agencies maintained
commercial
by
Sworn to and subscribed
before me this
of
day
20
Notary Public
My commission expires
SIGNED:
PRINT NAME:
DATE:
14
X
AFFIRMATIVE ACTION REGULATIONS
NJSA 10:5-31 and NJAC 17:27
(see Exhibits)
A. PROFESSIONAL, GOODS AND SERVICE CONTRACTS The successful responder shall
submit to the public agency, after notification of award but prior to execution of a goods and services contract, one
of the following three documents as forms of evidence:
1.
A photocopy of a valid letter that the contractor is operating under an existing Federally approved
or sanctioned affirmative action program (good for one year from date of letter); OR
2.
A photocopy of a Certificate of Employee Information Report approval, issued in accordance with
NJAC 17:24-4; OR
3. An Employee Information Report (Form AA302) provided by the Division and distributed to the
public agency to be completed by the contractor, in accordance with NJAC 17:27-4. The successful bidder
must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment
Opportunity in Public Contracts. The Public Agency copy is submitted to the public agency, the vendor
copy is retained by the vendor.
B. CONSTRUCTION CONTRACTS - After notification of award, but prior to signing a construction
contract, the contractor shall submit to the public agency compliance officer and the Division an initial project
workforce report (Form AA201) provided to the public agency by the Division for distribution to and completion by
the contractor, in accordance with NJAC 17:27-7.
MICHELLE HELP WITH THIS PAGE
The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of
N.J.S.A. 10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence.
The undersigned vendor further understands that his/her proposal shall be rejected as non-responsive if said
contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq.
Company name
Sworn to and subscribed
before me this
of
day
20
Notary Public
My commission expires
Signature
Print Name
Title
Date
15
AMERICANS WITH DISABILITIES ACT OF 1990
42 U.S.C. S12 1 01 et seq.
(see Exhibits)
The undersigned vendor certifies that he/she is aware of the commitment to comply with the provisions of Title II of
the Americans With Disabilities Act of 1990 (the "ACT") (42 U.S.C. S12 1 01 et seq.),
Company name
Sworn to and subscribed
Signature
Print Name
before me this
day
Title
of
20
Notary Public
My commission expires
Date
16
X SUBMIT ONLY IF CHECKED
RESPONDER'S SAFETY ACKNOWLEDGEMENT
The undersigned hereby states that as a principal of the firm submitting this proposal, he or she is fully aware that
all safety regulations of the Occupational Safety and Health Administration (OSHA) and the requirements of the
State of New Jersey Department of Labor and Industry and Manual On Uniform Traffic Control Devices (MUTED)
shall be adhered to on this project and that he or she shall instruct his or her personnel to follow these regulations.
These regulations include, but not limited to, the regulations concerning Trench Excavation, Traffic Control,
Competent Persons and Confined Space Regulations.
If it is observed by an official representative of the City that these safety regulations are not being followed and
there exists a potential serious safety deficiency that could result in accident, I acknowledge that this City
representative may stop the project until the safety deficiency is corrected without any claim for additional
compensation by this firm.
Witness or Attested By
Signature
Date
Name of Organization
Print Name and Title of Person Signing
17
Project Name:
Name:
City of Summit
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
Responder
Pursuant to Public Law 2012, c.25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a
contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or
entity's parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the New Jersey Department of Treasury
("Department") as a person or entity engaging in investment activities in Iran. If the Department Director finds a person or entity to be
in violation of the principles which are the subject of this law, s/he shall take action as may be appropriate and provided by law, rule or
contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and
seeking debarment or suspension of the person or entity.
I certify, pursuant to Public Law 2012, c. 25, that the person or entity listed above for which I am authorized to bid/renew:
is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that
provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or
liquefied natural gas, for the energy sector of Iran,
AND
is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if
that person or entity will use the credit to provide goods or services in the energy sector in Iran.
IN THE EVENT THAT A PERSON OR ENTITY IS UNABLE TO MAKE BOTH OF THE ABOVE CERTIFICATIONS because it or one
of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise
description of the activities MUST be provided in Part 2 below to the City of Summit under penalty of perjury. FAILURE TO
PROVIDE SUCH WILL RESULT IN THE PROPOSAL BEING RENDERED AS NON-RESPONSIVE and appropriate penalties, fines
and/or sanctions will be assessed as provided by law.
PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN
You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents,
subsidiaries, or affiliates, engaging in the investment activities in Iran outlined above by completing the box below.
THOROUGH ANSWERS TO EACH QUESTION MUST BE PROVIDED, ATTACH ADDITIONAL PAGES IF NECESSARY.
Name:
Description of Activities:
Relationship to Bidder:
Duration of Engagement:
Bidder Contact Name:
Anticipated Cessation Date:
Contact Phone Number:
Certification: 1, being duly sworn upon my oath, hereby represent and state that the foregoing information and any
attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this
certification on behalf of the above-referenced person or entity. I acknowledge that the City of Summit is relying on the
information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this
certification through the completion of any contracts with the City of Summit to notify the City of Summit in writing of any
changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make
a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal
prosecution under the law and that it will also constitute a material breach of my agreements(s) with the City of Summit and
that the City of Summit at its option may declare any contract(s) resulting from this certification void and unenforceable.
Full Name (Print):
Title:
Signature:
Date:
18
SUBMISSION OF PROPOSALS
1.
A.
B.
INSTRUCTIONS TO RESPONDERS
The City of Summit, Union County, New Jersey (hereinafter referred to as "Owner") invites sealed
proposals in accordance with the public advertisement as required by law, with a copy of said notice
being attached hereto and made a part of these specifications.
Sealed proposals will be received by the designated representative at the time and place stated in the
Notice to Responders, and at such time and place will be publicly opened and read aloud.
C.
The proposal form shall be submitted, in a sealed envelope: (1) addressed to the OWNER, (2) bearing
the name and address of the bidder written on the face of the envelope, and (3) clearly marked
"PROPOSAL" with the contract title and/or proposal number being proposed. DO NOT STAPLE, BIND
OR OTHERWISE FASTEN ANY BID DOCUMENTS; USE ONLY EASILY REMOVABLE PAPER
CLIPS, BINDER CLIPS, ETC. ALL PAGES MUST BE 8 1½ X 11", DO NOT INCLUDE/FASTEN
SMALLER OR LARGER FOLDED PAGES; PROPOSAL MUST BE COPIER READY. If you must
D.
E.
F.
G.
H.
It is the responder's responsibility to see that proposals are presented to the OWNER by the hour and
at the place designated. Proposals may be hand delivered or mailed; however, the OWNER disclaims
any responsibility for proposals forwarded by regular or overnight mail. If the proposal is sent by
express mail service, the designation in section C, above, must also appear on the outside of the
express mail envelope. Proposals received after the designated time and date will be returned
unopened.
Sealed proposals forwarded to the OWNER before the time of opening of proposals may be withdrawn
upon written application of the responder who shall be required to produce evidence showing that the
individual is or represents the principal or principals involved in the proposal. Once proposals have
been opened, they must remain firm for a period of sixty (60) calendar days, or for such longer period
as may be agreed pursuant to N.J.S.A. 40A:11-24.a.
All prices and amounts must be written in ink or preferably machine printed. Proposals containing any
conditions, omissions, unexplained erasures or alterations, items not called for in the proposal form,
attachment of additive information not required by the specifications, or irregularities of any kind, may
be rejected by the OWNER. Any changes, whiteouts, strikeouts, etc. in the proposal must be initialed
in ink by the person signing the proposal.
Each proposal form must give the full business address, mailing address if different, business phone,
fax, e-mail if available, the contact person of the responder and be signed by an authorized
representative as follows:
• Proposals by partnerships must furnish the full name of all partners and must be signed in the
partnership name by one of the members of the partnership or by an authorized representative,
followed by the signature and designation of the person signing.
• Proposals by corporations must be signed in the legal name of the corporation, followed by the name
of the State in which incorporated and must contain the signature and designation of the president,
secretary or other person authorized to bind the corporation in the matter.
• Proposals by sole-proprietorship shall be signed by the proprietor.
• When requested, satisfactory evidence of the authority of the officer signing shall be furnished.
Responder should be aware of the following statutes that represent "Truth in Contracting" laws:
• NJSA 2C:21-34, et seq. governs false claims and representations by responders. It is a serious crime
for the responder to knowingly submit a false claim and/or knowingly make material
misrepresentation.
1.
• NJSA 2C:27-10 provides that a person commits a crime if said person offers a benefit to a public
servant for an official act performed or to be performed by a public servant, which is a violation of
official duty.
• NJSA 2C:27-11 provides that a responder commits a crime if said person, directly or indirectly, confers
or agrees to confer any benefit not allowed by law to a public servant.
• Responder should consult the statutes or legal counsel for further information.
Responders shall insert prices for furnishing all of the materials and/or labor required by these
specifications. Prices shall be net, including any charges for packing, crating, containers, etc. All
19
transportation charges shall be fully prepaid by the contractor F.O.B. destination and
placement at locations specified by the OWNER. As specified, placement may require inside
deliveries. No additional charges will be allowed for any transportation costs resulting from partial
shipments made for the contractor's convenience.
J.
The vendor shall guarantee any or all materials and services supplied under these specifications.
Defective or inferior items shall be replaced at the expense of the vendor. In case of rejected
materials, the vendor will be responsible for return freight charges.
II. PROPOSAL SECURITY AND BONDING REQUIREMENTS
The following provisions if indicated by an (X), shall be applicable to this proposal and be made a part of the
proposal documents:
A. PROPOSAL GUARANTEE (mandatory for construction over $100K; becomes mandatory if
required for any other bid)
Responder shall submit with the proposal a certified check, cashier's check or bid bond in the amount of ten
percent (10%) of the total price proposal, not to exceed $20,000, payable unconditionally to the OWNER. When
submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety company
authorized to do business in the State of New Jersey and acceptable to the OWNER. The check or bond of the
unsuccessful responder(s) shall be returned pursuant to NJSA 40A:11-24a. The check or bond of the responder to
whom the contract is awarded shall be retained until a contract is executed and the required performance bond or
other security is submitted. The check or bond of the successful responder shall be forfeited if the responder fails
to enter into a contract pursuant to N.J.S.A. 40A:11-21.
Failure to submit a proposal guarantee shall result in rejection of the proposal.
B. CONSENT OF SURETY (mandatory for construction over $100K; becomes mandatory if
required for any other proposal)
Responder shall submit with the proposal a Certificate (Consent of Surety) with Power of Attorney for full amount of
proposal price from a Surety Company authorized to do business in the State of New Jersey and acceptable to the
OWNER stating that it will provide said responder with a Performance Bond in the full amount of the awarded
contract. This certificate shall be obtained in order to confirm that the responder to whom the contract is awarded
will furnish Performance, and Labor and Material (Payment) and /or Maintenance Bonds, if applicable, from an
acceptable surety company on behalf of said responder, any or all subcontractors or by each respective
subcontractor or by any combination thereof which results in performance security equal to the total amount of the
contract, pursuant to N.J.S.A. 40A:11-22.
Failure to submit a consent of surety form shall result in rejection of the proposal.
C. PERFORMANCE BOND (mandatory for construction over $100K; becomes mandatory if
required for any other proposal)
Successful responder shall simultaneously with the delivery of the executed contract, submit an executed bond in
the amount of one hundred percent (100%) of the awarded contract as security for the faithful performance of
this contract.
The performance bond provided shall not be released until final acceptance of the whole work and then only if any
liens or claims have been satisfied.
Failure to submit this with the executed contract shall be cause for declaring the contract null and
void pursuant to NJSA 40A:11-22.
The surety on such bond or bonds shall be a duly authorized surety company authorized to do business in
the State of New Jersey N.J.S.A. 17:31-5.
20
III. INTERPRETATION AND ADDENDA
A. The responder understands and agrees that its proposal is submitted on the basis of the specifications
prepared by the OWNER. The responder accepts the obligation to become familiar with these specifications.
B. Responders are expected to examine the specifications and related documents with care and observe all their
requirements. Ambiguities, errors or omissions noted by responders should be promptly reported in writing to
the appropriate official. Any prospective responder who wishes to challenge a proposal specification shall file
such challenges in writing with the contracting agent no less than three business days prior to the opening of
the bids. Challenges filed after that time shall be considered void and having no impact on the contracting unit
or the award of a contract pursuant to NJSA 40A:11-13. In the event the responder fails to notify the OWNER
of such ambiguities, errors or omissions, the responder shall be bound by the requirements of the
specifications and the responder's submitted proposal.
C. No oral interpretation and or clarification of the meaning of the specifications for any goods and services will
be made to any responder. Such request shall be in writing, addressed to the OWNER'S representative
stipulated in the specification. In order to be given consideration, written requests for interpretation must be
received at least seven (7) business days prior to the date fixed

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"...Successful responder shall simultaneously with the delivery of the executed contract, submit an executed bond in the amount of one hundred percent (100%) of the awarded contract as security for the faithful performance of this contract...."

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"...tely 200 non-resident commuter vehicles. As an example, listed below is an established breakdown of the first 115 surface spaces based on the current $10 per day non-resident parking fee which depicts that the City will be paid (monthly) $9 per vehicle parked each day and the awarded contractor will keep a $1..."

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