RFP- Payroll, HR and Time & Attendance Services

This Request for Proposal (RFP) from the City of Summit, Union County, New Jersey, solicits comprehensive proposals for Payroll, Human Resources (HR), and Time & Attendance Services. The core project encompasses the provision of robust, integrated solutions for managing the City's employee payroll, human resources administrative functions, and time and attendance tracking systems. The selected contractor will be responsible for delivering services that ensure accurate and timely payroll processing, efficient HR data management, and reliable recording of employee work hours, all in full compliance with applicable municipal, state, and federal regulations. This procurement aims to enhance operational efficiency, streamline administrative processes, and provide modern, effective tools for workforce management within the City's Finance Department. Prospective contractors must demonstrate strict compliance with several mandatory legal and regulatory provisions. These include N.J.S.A. 52:25-24.2 (Statement of Ownership Disclosure), N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action requirements), and N.J.S.A. 52:32-44 (Business Registration). Furthermore, all vendors are required to meet the City of Summit’s adopted minimum standard insurance requirements, ensuring adequate coverage for the provision of these critical services. While no specific pre-bid meetings or site visits are mentioned, compliance with these foundational legal and insurance mandates is non-negotiable for consideration. Sealed proposals are to be submitted to the Purchasing Agent of the City of Summit, located at the Council Chamber, First Floor, City Hall, 512 Springfield Avenue, Summit, New Jersey. The absolute deadline for proposal receipt is Wednesday, August 12, 2026, by 11:00 A.M. prevailing time. Submissions must be enclosed in a properly sealed envelope, clearly bearing the name of the Responder and the nature of the proposal contained within. Request for Proposal forms and additional details can be obtained by contacting the Purchasing Agent via email at nmatisak@cityofsummit.org UNLOCK during standard business hours. The Common Council reserves the right to reject any or all proposals and to consider submissions for sixty (60) days post-receipt, in accordance with the Local Public Contracts Law.