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Bid Title:
RFP - Police Department 2026 Information Technology Services - Responses due 1-8-26
Category:
City of Summit
Status:
Closed
Publication Date/Time:
12/19/2025 6:00 AM
Closing Date/Time:
1/8/2026 4:00 PM
Related Documents:
RFP - Police Department 2026 Information Technology Services - Responses due 1-8-26
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City Hall
512 Springfield Avenue
Summit, NJ 07901
Phone:
908-277-9400
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Document Text
--- Document: RFP - Police Department 2026 Information Technology Services - Responses due 1-8-26 ---
1
CITY OF SUMMIT POLICE DEPARTMENT
REQUEST FOR PROPOSALS
FOR
INFORMATION TECHNOLOGY SERVICES
CITY OF SUMMIT POLICE DEPARTMENT
ISSUE DATE: December 19, 2025
SUBMISSION DEADLINE: January 8, 2026
ADDRESS ALL QUALIFICATION STATEMENTS TO:
Ryan Peters,
Chief of Police
Summit Police Department
512 Springfield Avenue, Summit NJ 07901
2
INFORMATION TECNOLOGY SERVICES PROPOSAL
The City of Summit Police Department is soliciting proposals for information technology services
beginning on or about February 1, 2026.
REQUIRED SERVICES
1. Managed Services of Equipment and Applications Support for:
a. Virtual Hosts
b. Servers
c. UPS
d. Security
e. Email- Microsoft 365 Govt
f. Backup
g. LAN Switches
h. Workstations
i.
Police MDTs
*Included in the Equipment and Applications Support:
A. Onsite support
B. Phone support
C. Remote support
D. Email support
E. 24/7 Emergency support
F. Real time remote monitoring
G. Patch management
H. Proactive maintenance
I. Anti-virus protection management
J. Anti-malware protection management
K. Monthly reporting
L. Consulting
M. Cyber security awareness training for employees
2. Offsite Backup annual subscription- full server images. Includes offsite/off-network backup
3. Duo Security annual subscription
4. SonicWall advanced security annual subscription- SonicWall Advanced Protection Service Suite
for SonicWall TZ570
a. Subscription License – 1 License – 1 Year- TAA Compliant
b. Term from February 6, 2026 to February 6, 2027
5. Malwarebytes Detection and Response annual subscription
a. Malwarebytes Detection and Response Workstation (Quantity: 32)
b. Malwarebytes Detection and Response Server (Quantity: 4)
3
6. Microsoft 365 Govt annual subscription
a. 365 Exchange Online Plan2 Govt annual subscription
b. Office 265 G3 GCC
7. Adobe Acrobat Standard annual subscriptions for five (5) users
EVALUATION CRITERIA
Proposals will be evaluated on the following:
A.
Ability to satisfactorily provide the required level of services.
B.
Cost of all required services.
C.
Institutional and professional experience within the public sector.
CITY OF SUMMIT POLICE DEPARTMENT INFORMATION TECHNOLOGY
SERVICES PROPOSAL:
Each proposal shall include all of the following information:
1. Proposals must include pricing for all required services listed above.
2. Proposals must comprehensively address meeting all requirements listed above.
AWARD
The contract(s) award will be for a one-year term. Accordingly, the proposing companies must provide their
proposed services for a one-year term. The City will consider up to four (4) one-year extensions after the
initial one-year term.
City of Summit Police Department will award a contract(s) for information technology services based on
the responsiveness to this RFP. The City of Summit Police Department reserves the right to reject any or
all proposals for any reason.
Please submit four copies of your proposal by the end of business on Thursday, January 8, 2026 to:
Ryan Peters
Chief of Police
Summit Police Department
512 Springfield Avenue, Summit NJ 07901
4
Responding consultants are advised to avoid contact with any municipal officials or members
of the governing body until Common Council makes a final award. Any violations will result
in automatic disqualification.
Any questions should be addressed in writing to Chief Ryan Peters at the previously listed address or e-
mail to: rpeters@spdnj.org
All proposals will be reviewed and evaluated by members of the Police Department Administrative Staff,
the City Administrator, and other city officials as deemed appropriate.
The City may or may not award a contract as a result of this Request for Proposals. If awarded, successful
vendor will be required to comply with N.J.S.A. 19:44A-20.1 et seq. (Pay-to-Play); N.J.S.A. 10:5-31 et
seq. and N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act);
N.J.S.A. 52:32¬44 (Business Registration), and any subsequent amendments thereto, and the City’s
insurance requirements on pages 5-6 of this Request for Proposals.
It is anticipated that the City of Summit will award the final selection to commence on or about
February 1, 2026.
5
AS OF 5/17/16 RES #37367
Construction, Goods or Services:
The coverage listed below must be provided through an insurance company which carries a minimum A.M. Best
Rating of A, VIII. A certificate of insurance with a separate Additional Insured Endorsement shall be submitted to the
City of Summit prior to the commencement of any work, and shall provide for thirty (30) days written notice of
cancellation or reduction of coverage.
a. General Liability, including Premises Operations, Products/Completed Operations, Personal and Advertising Injury
Liability, Contractual Liability and Property Damage Liability
Combined Single Limit of $1,000,000.00 Each Occurrence and a $2,000,000.00 General Aggregate and a
$2,000,000.00 Products-Completed Operations Aggregate, with City of Summit to be named as additional
insured using Forms CG2010 and CG2037 or their equivalents (a blanket additional insured endorsement is
not an equivalent). The General Liability Policy may not contain a “third-party over action” exclusion,
therefore a copy of the vendor’s general liability policy may be requested for review. Property damage
coverage shall be extended to cover damage to underground wires, ducts, pipes, conduits, etc.
b. Workers' Compensation and Employer's Liability Insurance
Statutory Limits of Workers’ Compensation insurance shall be maintained in full force during the life of the
contract, covering all employees engaged in performance of the contract pursuant to N.J.S.A. 34:15-12(a) and
N.J.A.C. 12:235-1.6. Each subcontractor shall provide Statutory Limits of Workers' Compensation and
Employer's Liability Insurance for the latter's employees, unless such employees are covered by the protection
afforded by Contractor's insurance.
Employers Liability Insurance shall have limits not less than $500,000 per accident.
c. Automobile Liability Insurance to include “Non-Owned and Hired Automobiles” with City of Summit to be named
as additional insured by endorsement.
One person in any one occurrence ................................................................................................. $500,000.
Two or more persons in any one occurrence ............................................................................... $l,000,000.
Property damage in any one occurrence ........................................................................................ $250,000.
OR
Combined Single Limit ............................................................................................................... $l,000,000.
The policies shall remain in effect until all work has been completed. The vendor shall ascertain the cost of all required
insurance before preparing and submitting the bid.
Certificates of the Required Insurance
Certificates of Insurance for those policies required above shall be submitted to and accepted by the City of Summit
before the contract can be fully executed. Such coverage shall be with an insurance company authorized to do business
in the State of New Jersey and shall name the City of Summit as an additional insured.
The certificate of General Liability insurance furnished by the vendor shall indicate that contractual liability is
included. The certificate shall also state that the vendor’s insurance for general liability, public personal injury liability
and property damage liability (in paragraph b. above) and automobile liability (in paragraph c. above) names the City
of Summit as an additional insured.
Self-insured contractors shall submit an affidavit attesting to their self-insured coverage and shall name the City of
Summit as an additional insured.
Insurance shall be issued on a primary and non-contributory basis; and a waiver of subrogation in favor of the City of
Summit shall be included by endorsement.
6
Indemnification
Successful vendor shall indemnify and hold harmless the City of Summit, its officers, agents, and employees, from
all claims, suits or actions and damages or costs of every name and description to which the City of Summit may be
subjected or put by reason of injury to the person or property of another, or the property of the City of Summit,
resulting from negligent acts or omissions on the part of the contractor, its agents, servants or subcontractors in the
delivery of goods and services, or in the performance of the work under this contract.