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SummitGreen Risk

ClosedPublic Safety

RFP-Police Dept Accreditation Services Jul 2024-Jun 2025- Responses due 5-7-24

BID #: 213

ISSUED: 4/19/2024

DUE: 5/7/2024

VALUE: TBD

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Executive Summary

The City of Summit Police Department is seeking proposals for accreditation consulting services to begin July 1, 2024. The department requires quarterly on-site consulting, assessment and accreditation database reporting, weekly electronic management of online assessment preparation, an electronic written directives management system, and monthly training modules with tests. The contract will be for a one-year term, from July 1, 2024, through June 30, 2025. Proposals are due by 4:00 pm on May 7, 2024, and should be submitted to Chief Steven Zagorski at the Summit Police Department.

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Bid Postings • RFP-Police Dept Accreditation Services Jul 20
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Bid Title:
RFP-Police Dept Accreditation Services Jul 2024-Jun 2025- Responses due 5-7-24
Category:
City of Summit
Status:
Closed
Publication Date/Time:
4/19/2024 3:00 PM
Closing Date/Time:
5/7/2024 4:00 PM
Related Documents:
RFP - Police Department Accreditation Services Jul 2024-Jun 2025 - Responses due 5-7-24
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Contact Us
City Hall
512 Springfield Avenue
Summit, NJ 07901
Phone:
908-277-9400
Regular Hours:
Monday through Friday
8:30
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Document Text

--- Document: RFP - Police Department Accreditation Services Jul 2024-Jun 2025 - Responses due 5-7-24 ---
CITY OF SUMMIT POLICE DEPARTMENT
REQUEST FOR PROPOSALS
FOR
ACCREDITATION SERVICES
CITY OF SUMMIT POLICE DEPARTMENT
ISSUE DATE: April 19, 2024
SUBMISSION DEADLINE: May 7, 2024
ADDRESS ALL QUALIFICATION STATEMENTS TO:
Steven Zagorski,
Chief of Police
Summit Police Department
512 Springfield Avenue, Summit NJ 07901


2
ACCREDITATION SERVICES PROPOSAL
The City of Summit Police Department is soliciting proposal for accreditation consulting services
beginning July 1, 2024.
BACKGROUND
The City of Summit Police Department currently receives the following accreditation services:
Electronic Compliance Review
Directives Management System
Online Training
Electronic Standards Management System
The Summit Police Department is an accredited agency. The maintenance of the Accreditation Program
requires quarterly consulting services, written directives services and a robust on-line training program
that proves compliance with the standards.
REQUIRED SERVICES
The Summit Police Department Accreditation Program requires the following services:
1.
Quarterly on-site consulting services.
2.
Assessment and Accreditation Database Reporting System.
3.
Weekly electronic management of our on-line assessment preparation.
4.
Electronic Written Directives Management System.
5. Monthly training modules which include tests to measure understanding of subjects.
EVALUATION CRITERIA
Proposals will be evaluated on the following:
A. Ability of consultant to satisfactorily provide the required level of services.
B. All electronic programs provided by the consultant must interface with each other.
C. New product or service suggestions or other new ideas and enhancements.
D. Institutional and professional experience within the public sector.


3
CITY OF SUMMIT POLICE DEPARTMENT ACCREDITATION SERVICES PROPOSAL
Each proposal shall include all of the following information:
1.
Proposals should include twelve (12) training modules designed to meet the NJ Attorney General
Guidelines mandatory in service training requirements.
a.
These modules must be customized to incorporate the specific business of the Summit Police
Department.
b.
Each module must include a test of no less than 25 questions which are based on that particular
course material.
c.
Training must be able to be disseminated electronically.
d.
Personnel must be able to take the test and sign off that they understood the materials
electronically.
2.
Providing specific guidance and oversight to the Police Department’s Accreditation Manager
regarding the compilation of “proofs” related to maintaining accreditation files.
3.
Conducting quarterly assessments of the agency’s accreditation files to ensure compliance with
NJSACOP Standards.
4.
Providing oversight and direction for the preparation for the Summit Police Department Re-
accreditation efforts.
5.
Maintaining. Updating and modifying Summit Police Department Policies that relate to the
Accreditation Program.
6.
Possess
the
ability
to
manage
the
Summit
Police
Department’s
Accreditation
Program
electronically and remotely.
AWARD
The contract award will be for a one (1) year term July 1, 2024 through June 30, 2025. Accordingly, the
proposing institutions must provide their proposed services for a one (1) year term.
City of Summit Police Department will award a contract(s) for accreditation services based on the
responsiveness to this RFP. The City of Summit Police Department reserves the right to reject any or all
proposals for any reason.
Please submit four copies of your proposal by 4:00 pm prevailing time, Tuesday, May 7, 2024 to:
Steven Zagorski,
Chief of Police
Summit Police Department
512 Springfield Avenue, Summit NJ 07901


4
Responding consultants are advised to avoid contact with any municipal officials or
members of the governing body until City Council makes a final award. Any violations
will result in automatic disqualification.
Any questions should be addressed in writing no later that 4:00 pm prevailing time, Wednesday, May 1,
2024, to Chief Steven Zagorski at the previously listed address or e-mail to: szagorski@spdnj.org
All proposals will be reviewed and evaluated by members of the Police Department Administrative Staff,
the City Administrator and other city officials as deemed appropriate.
The City may or may not award a contract as a result of this Request for Proposal. If awarded, successful
vendor will be required to comply with:
•
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action)
•
42 U.S.C. S12101 et seq. (Americans w/ Disabilities Act)
•
N.J.S.A. 52:32-44 (Business Registration)
•
N.J.S.A. 52:25-24.2 (Statement of Ownership Disclosure)
•
N.J.S.A. 52:32-44.1 (Certification of Non-Debarment for Federal Government Contracts)
•
N.J.S.A. 42:32-55 through 59 (Disclosure of Investment Activities in Iran)
•
The City’s adopted Minimum Vendor Insurance Requirements
In the event all proposals are over $44,000.00 without New Jersey State Contract or approved New Jersey
cooperative pricing, no contract will be awarded and the City will be required to publicly bid this project
if it chooses to proceed.