RFQ 2027 Planning Board Services- Due 10-29-26

The City of Summit is soliciting Qualification Statements (RFQ) for the provision of 2027 Engineering Services, Planning Services, Attorney Services, and Stenography Services for both its Planning Board and Zoning Board of Adjustment. This dual solicitation aims to secure qualified firms or individuals capable of delivering high-quality, professional support for the boards' land use and development review processes throughout the 2027 calendar year. Services are to be provided on an as-needed basis, with specific project proposals and compensation terms approved via Board Resolutions. The scope of work for Engineering and Planning services includes completeness reviews, zoning analyses, written reports, and attendance at scheduled board meetings. Attorney services will involve providing legal counsel to the boards, while stenography services require certified court reporters for meeting attendance and transcript production. Prospective contractors must demonstrate professional, financial, and administrative capabilities to deliver the required services effectively. Key qualification requirements include possession of appropriate New Jersey issued professional licenses for designated employees and the firm's New Jersey issued statement of endorsement to practice in the state. Additionally, all respondents must provide a copy of their New Jersey Business Registration Certificate and comply with all applicable affirmative action requirements. Firms or individuals must also disclose any judgments for professional malpractice within the last three years or involvement in bankruptcy/reorganization proceedings in the last ten years. There are no mandatory pre-bid meetings or site visits specified for this RFQ process, which is explicitly not subject to the bidding provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., but is subject to the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5 et seq. Qualification Statements must be submitted by hand delivery or regular mail, and must include an original, one (1) physical copy, and one (1) electronic copy. The definitive submission deadline is Thursday, October 29, 2026, at 4:00 p.m. prevailing time. Submissions received after this deadline will be rejected, and facsimile transmissions are not accepted. There is no specific bid security or performance bond requirement mentioned within this Request for Qualifications. All communications regarding this RFQ should be directed in writing to the Designated Contact Person, Jessica Sands, Land Use Assistant, at the City of Summit, 512 Springfield Avenue, Summit NJ 07901.