RFQ- 2027 Zoning Board Services- Due 10-29-26

The City of Summit Zoning Board of Adjustment is soliciting Qualification Statements (RFQ) for the provision of 2027 professional services, including Engineering, Planning, Attorney, and Stenography Services. This Request for Qualifications seeks to identify highly capable firms or individuals to assist the Board, with the core objective of securing high-quality, cost-effective services for the citizens of Summit. The scope of work for Engineering Services involves project proposals on an as-needed basis with specific hourly rate caps, reimbursement for direct expenses (excluding travel), and submission of monthly invoices. Similarly, Planning Services encompass completeness reviews of applications, zoning analyses, written reports, and attendance at Board meetings, also subject to project-based approvals and capped hourly rates. Attorney Services entail legal counsel for the Board, with compensation tied to project approvals and fixed hourly/per-meeting rates. Stenography Services require a Certified Court Reporter for meeting attendance, with provisions for overtime and transcript page rates, all subject to as-needed project approvals by Board Resolution. Prospective contractors must demonstrate professional, financial, and administrative capabilities to provide the required services, agreeing to compensation terms determined by the Board to benefit taxpayers. Key qualification requirements include providing an executive summary, an executed Letter of Qualification, and a Letter of Intent. Firms must detail their business organization, ownership (including principals with 10% or more ownership), and confirm compliance with affirmative action requirements. Crucially, respondents must confirm appropriate state licenses for their designated employees and the firm's New Jersey Business Registration Certificate. They are also required to submit a description of overall experience relevant to the services sought, provide contact information for references, designate a primary service provider and a designee with their resumes, and confirm that no portions of the services are subcontracted. Disclosure of any professional malpractice judgments within the last three years, bankruptcy proceedings within ten years, and immediate relatives employed by the Board or City of Summit is also mandatory. Qualification Statements must be submitted to Jessica Sands, Land Use Assistant, at City of Summit, 512 Springfield Avenue, Summit NJ 07901. The submission deadline is strictly enforced: an original, one (1) copy, and one (1) electronic copy must be received by hand delivery or regular mail no later than 4:00 p.m. prevailing time on Thursday, October 29, 2026. Submissions sent via facsimile will not be accepted, and late submissions will be rejected. Respondents must provide all requested information in strict conformance with the RFQ instructions, ensuring all statements are bound, signed, and acknowledged. The Board reserves the right to reject incomplete or non-responsive Qualification Statements and does not guarantee a contract award. Respondents are responsible for all costs incurred in preparing and submitting their Qualification Statements.