RFQ - In-House Engineering Services 2027- Proposals due 11-20-26

The City of Summit, New Jersey, is seeking Qualification Statements from professional engineering firms to provide In-House Consulting Engineering Services for the 2027 calendar year. This Request for Qualifications (RFQ) aims to secure dedicated support for the City's Department of Community Services, encompassing Engineering and Public Works needs. The scope requires providing an in-house team member two days weekly (8 AM-4 PM) for project management, plan review, site inspections, grant administration (PMRS), floodplain reviews, resident meetings, and complaint resolution. This individual must possess strong communication, project management skills, construction site experience, and proficiency in AutoCAD and MS Office. Additionally, the firm must designate a licensed professional engineer as the Municipal Engineer, available up to 10 hours weekly for essential correspondence, meetings, and in-house tasks. Personnel will collaborate directly with the City’s Engineering Division on daily operations, resident relations, capital project oversight, and project design. Prospective contractors must demonstrate proven capabilities, robust professional, financial, and administrative strengths, and a commitment to high-quality service. Mandatory qualifications include holding all necessary federal and state licenses, with the explicit requirement to submit a New Jersey Business Registration Certificate (N.J.S.A. 52:32-44). Firms must detail their relevant past engineering experience, including project scope, two professional references, and an explanation of relevance. Strict adherence to the New Jersey Local Unit Pay-to-Play Law (N.J.S.A. 19:44A-20.5 et seq.) and Summit Pay to Play Ordinance 2-90 is required. Disclosure of any immediate relatives of Principals who are City employees or elected officials is also mandatory. There are no specified mandatory pre-bid meetings or site visits for this solicitation. Qualification Statements, consisting of an original and one copy, must be physically delivered via hand, delivery service, or US Postal Service; facsimile or email submissions are not permitted. The definitive deadline for receipt is November 20, 2026, by 4:00 p.m. prevailing time. Required components include an executive summary (max two pages), an executed Letter of Qualification (Appendix A), an executed Letter of Intent (Appendix B), and an executed Payment Conditions and Rate Schedules Form (Appendix C) detailing proposed hourly rates. This RFQ does not require bid security, performance bonds, or payment bonds. All official inquiries must be directed in writing to Raymond Sullivan, Director of Community Services, City of Summit, Department of Community Services, 2nd Floor, 512 Springfield Avenue, Summit, NJ 07901.