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RFQ - Planning Board 2022 Professionals - Responses due 10-15-21
BID #: 122
ISSUED: 10/1/2021
DUE: 10/15/2021
VALUE: TBD
100
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Green Risk
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Executive Summary
The City of Summit Planning Board is seeking Qualification Statements from firms or organizations to provide Engineering, Planning, and Attorney Services for the year 2022. The selected firms will provide high-quality, cost-effective services to the citizens of Summit. No work or compensation is guaranteed upon appointment; instead, the board will approve proposals for projects, including compensation terms, on an as-needed basis through resolutions. Firms must demonstrate the capability and willingness to provide services in accordance with the RFQ requirements.
Interested parties must submit a Qualification Statement that meets the professional, administrative, and financial qualifications outlined in the RFQ. Required submissions include an executive summary, letter of qualification, letter of intent, payment conditions and rate schedules form, and other administrative and professional information. The deadline for submission is October 15, 2021, by 4:00 PM prevailing time. Submissions must include an original, one copy, and one electronic copy, delivered by hand or mail. Facsimile transmissions will not be accepted.
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Bid Postings • RFQ - Planning Board 2022 Professionals - Res Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In Search Government Services Community How Do I... Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: RFQ - Planning Board 2022 Professionals - Responses due 10-15-21 Category: City of Summit Status: Closed Publication Date/Time: 10/1/2021 11:00 AM Closing Date/Time: 10/15/2021 4:00 PM Related Documents: RFQ - Planning Board 2022 Professionals - Responses due 10-15-21 Return To Main Bid Postings Page Live Edit Smart911 Nixle Report a Concern FAQs Agendas & Minutes For Common Council and all boards and commissions Report a Concern For non-emergency service requests Notifications Sign up to get emergency and general information Make a payment Submit tax, sewer, parking and other payments online Get a permit For parking, Transfer Station, and more OPRA Request Request Open Public Records Act information Helpful Links Emergency Alerts Birth Certificates Report a Concern Construction Updates Employment Staff Directory Transit Schedules & Info City of Summit Webmail /QuickLinks.aspx Site Links Home Site Map Accessibility Copyright Notices Terms and Conditions /QuickLinks.aspx Contact Us City Hall 512 Springfield Avenue Summit, NJ 07901 Phone: 908-277-9400 Regular Hours: Monday through Friday 8:30 am to 4:30 pm Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: RFQ - Planning Board 2022 Professionals - Responses due 10-15-21 ---
NOTE: The City of Summit Planning Board will consider proposals only from firms or organizations that have
demonstrated the capability and willingness to provide high quality services in the manner described in this Request for
Qualifications.
REQUEST FOR QUALIFICATIONS
FOR THE PROVISION OF:
ENGINEERING SERVICES, PLANNING SERVICES AND ATTORNEY SERVICES TO & FOR THE CITY OF
SUMMIT PLANNING BOARD
ISSUE DATE: October 1, 2021
DUE DATE: October 15, 2021
Issued by:
City of Summit Planning Board
GLOSSARY
The following definitions shall apply to and are used in this Request for Qualifications:
"Principals" mean persons possessing an ownership interest in the Respondent. If the Respondent is a corporation, principals shall
include each investor who would have any amount of operational control over the Respondent and every stockholder having an
ownership interest of ten percent (10%) or more in the firm
"Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents
"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the Board) have satisfied the qualification
criteria set forth in this RFQ
"Respondent" or "Respondents" - refers to the interested firm (or firms) that submit a Qualification Statement
“Review Team” – Members of the Planning Board, and its legal and/or financial advisors who shall review the Qualification
Statements
"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto
"City" - refers to the City of Summit
"Board" - refers to the City of Summit Planning Board
SECTION 1
INTRODUCTION AND GENERAL INFORMATION
Section 1.1
Introduction and Purpose
The Board is soliciting Qualification Statements from interested persons and/or firms for the provision of Engineering Services,
Planning Services and Attorney Services to and for the City of Summit Planning Board, as more particularly described
herein. Through a Request for Qualification process described herein, persons and/or firms interested in assisting the Board with
the provision of such services must prepare and submit a Qualification Statement in accordance with the procedures and schedules
in this RFQ. The Board will review Qualification Statements only from those firms that submit a Qualification Statement which
includes all the information required to be included as described herein (in the sole judgment of the Board). The Board intends to
qualify person(s) and/or firm(s) that: (a) possesses the professional, financial and administrative capabilities to provide the
proposed services, and (b) will agree to work under the compensation terms and conditions determined by the Board to provide the
greatest benefit to the taxpayers of Summit.
Section 1.2
Procurement Process and Schedule
The selection of Qualified Respondents is not subject to the bidding provisions of the Local Public Contracts Law, N.J.S.A.
40A:11-1 et seq. The selection is subject to the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5 et seq. The Board
has structured a procurement process that seeks to obtain the desired results described above, while establishing a competitive
process to assure that each person and/or firm is provided with an equal opportunity to submit a Qualification Statement in
response to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in Section 5 of this RFQ,
which will be applied in the same manner to each Qualification Statement received. Respondents agree to at all times abide by all
requirements of New Jersey law, including, but not limited to the aforementioned “Pay to Play” laws, as well as any and all relevant
Executive Orders and the New Jersey Election Law Enforcement Commission disclosure requirements.
Qualification Statements will be reviewed and evaluated by the Board and its legal and/or financial advisors (collectively, the
"Review Team"). The Qualification Statements will be reviewed to determine if the Respondent has met the minimum
professional, administrative and financial criteria described in this RFQ. Under no circumstances will a member of the Review
Team review responses to an RFQ for a position which they or their firm submitted a response. Based upon the totality of the
information contained in the Qualification Statement, including information about the reputation and experience of each
Respondent, the Board will (in its sole judgment) determine which Respondents are qualified from professional, administrative and
financial standpoints. Each Respondent that meets the requirements of the RFQ (in the sole judgment of the Board) will be
designated as a Qualified Respondent and will be given the opportunity to participate in the selection process.
The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the anticipated completion
dates are set forth in Table 1, Procurement Schedule. The Board reserves the right to, among other things, amend, modify or alter
the Procurement Schedule upon notice to all potential Respondents.
All communications concerning this RFQ or the RFQ process shall be directed to the Board’s designated contact person, in writing.
Designated Contact Person:
Christopher Nicola
Land Use Assistant
City of Summit
512 Springfield Avenue
Summit NJ 07901
Qualification Statements must be submitted to, and be received by, the Board, by hand delivery or regular mail, by 4:00 p.m.
prevailing time on October 15, 2021. Qualification Statements will not be accepted by facsimile transmission. An electronic copy
of the Qualifications statement must also be submitted. Subsequent to issuance of this RFQ, the Board (through the issuance of
addenda to all firms that have received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ in order
to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by, and in the sole
judgment of, the Board.
TABLE 1
ANTICIPATED PROCUREMENT SCHEDULE
ACTIVITY
DATE
1.
Issuance of Request for Qualifications
October 1, 2021
2.
Receipt of Qualification Statements
October, 15 2021
3.
Completion of Evaluation of Qualification Statements by the Review Team
October 22, 2021
4.
Board Review of Review Team Recommendations
October 25, 2021
5.
Approval of Professional Services Resolutions by the Board
(Retroactive to January 1, 2022)
January 24, 2022
Section 1.3
Conditions Applicable to RFQ.
Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the
following conditions relative to the submission and review and consideration of its Qualification Statement:
•
This document is an RFQ and does not constitute an RFP.
•
This RFQ does not commit the Board to issue an RFP.
•
All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by the
Respondent.
•
The Board reserves the right, in its sole judgment, to reject for any reason, any and all responses and components
thereof and to eliminate any and all Respondents responding to this RFQ from further consideration for this
procurement.
•
The Board reserves the right, in its sole judgment, to reject any Respondent that submits incomplete responses to
this RFQ, or a Qualification Statement that is not responsive to the requirements of this RFQ.
•
The Board reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFQ, or
otherwise request additional information.
•
All Qualification Statements shall become the property of the Board and will not be returned.
•
All Qualification Statements will become public documents in accordance with applicable law.
•
The Board may request Respondents to send representatives for interviews.
•
Any and all Qualification Statements not received by the Board by 4:00 p.m. prevailing time on October 15, 2021
will be rejected.
•
Neither the Board, its consultants or advisors, nor their respective staffs, including, but not limited to, the Review
Team, shall be liable for any claims or damages resulting from the solicitation or preparation of the Qualification
Statement, nor will there be any reimbursement to Respondents for the cost of preparing and submitting a
Qualification Statement or for participating in this procurement process.
•
The Board may or may not award a contract as a result of this RFQ. If a contract is awarded, the successful
respondent will be required to comply with all local, State and Federal laws as applicable to the contracted
services, including but not limited to: N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action); 42 USC
S12101 et seq. (Americans with Disabilities Act); N.J.S.A. 52:32-44 (Business Registration), N.J.S.A. 19:44A-
20.27 (Pay to Play Law), N.J.A.C. 17:44-2.2 (Document Retention), and any subsequent amendments thereto;
and the City’s current minimum standard vendor insurance requirements as adopted by Common Council.
Section 1.4
Rights of the Board.
The Board reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFQ and the
procurement process in accordance with the provisions of applicable law:
•
To determine that any Qualification Statement received complies or fails to comply with the terms of this RFQ.
•
To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective Respondents
who have received a copy of this RFQ.
•
To waive any technical non-conformance with the terms of this RFQ.
•
To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all prospective
Respondents who have received a copy of this RFQ.
•
To conduct investigations of any or all of the Respondents, as the Board deems necessary or convenient, to clarify
the information provided as part of the Qualification Statement and to request additional information to support
the information included in any Qualification Statement.
•
To suspend or terminate the procurement process described in this RFQ at any time in the Board’s sole discretion.
If terminated, the Board may determine to commence a new procurement process or exercise any other rights
provided under applicable law without any obligation to the Respondents.
The Board shall be under no obligation to complete all or any portion of the procurement process described in this RFQ.
Section 1.5
Addenda or Amendments to RFQ.
During the period provided for the preparation of responses to the RFQ, the Board may issue addenda, amendments or answers to
written inquiries. Those addenda will be noticed by the Board and will constitute a part of the RFQ. All responses to the RFQ
shall be prepared with full consideration of the addenda issued prior to the proposal submission date.
Section 1.6
Costs of Proposal Preparation.
Each proposal and all information required to be submitted pursuant to the RFQ shall be prepared at the sole cost and expense of
the respondent. There shall be no claims whatsoever against the Board, its staff, its consultants or such consultants’ staff, for
reimbursement for the payment of costs or expenses incurred in the preparation of the Qualification Statement or other information
required by the RFQ.
Section 1.7
Proposal Format.
Responses should cover all information requested in the questions to be answered in this RFQ.
Responses which in the judgment of the Board fail to meet the requirements of the RFQ or which are in any way conditional,
incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.
SECTION 2
SCOPE OF SERVICES
It is the intent of the Board to solicit Qualification Statements from Respondents that have expertise in the provision of
Engineering Services, Planning Services and Attorney Services to and for the City of Summit Planning Board. Firms
and/or persons responding to this RFQ shall be able to demonstrate that they will have the continuing capabilities to perform these
services.
SECTION 3
SUBMISSION REQUIREMENTS
Section 3.1
General Requirements.
The Qualification Statement submitted by the Respondent must meet or exceed the professional, administrative and financial
qualifications set forth in this Section 3 and shall incorporate the information requested below.
In addition to the information required as described below, a Respondent may submit supplemental information that it believes may
be useful in evaluating its Qualification Statement. Respondents are encouraged to be clear, factual, and concise in their
presentation of information.
Section 3.2
Administrative Information Requirements.
The Respondent shall, as part of its Qualification Statement, provide the following information:
1.
An executive summary (not to exceed two (2) pages) of the information contained in all the other parts of the
Qualification Statement.
2.
An executed Letter of Qualification (See Appendix A to this RFQ).
3.
Name, address and telephone number of the firm or firms submitting the Qualification Statement pursuant to this
RFQ, and the name of the key contact person.
4.
A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of each firm, its
ownership and its organizational structure.
(a)
Provide the names and business addresses of all Principals of the firm or firms submitting the Qualification
Statement. For purposes of this RFQ, "Principals" means people possessing an ownership interest in the
Respondent. If the Respondent is a corporation, "Principals" shall include each investor who would have any
amount of operational control over the Respondent and every stockholder having an ownership interest of ten
percent (10%) or more in the firm.
(b)
If a firm is a partially owned or a fully-owned subsidiary of another firm, identify the parent company and
describe the nature and extent of the parents' approval rights over the activities of the firm submitting a
Qualification Statement. Describe the approval process.
(c)
If the Respondent is a partnership or a joint venture or similar organization, provide comparable information as
required in (b) above for each member of the partnership, joint venture or similar organization.
(d)
A statement that the Respondent has complied with all applicable affirmative action (or similar) requirements
with respect to its business activities, together with evidence of such compliance
5.
An executed Letter of Intent (See Appendix B).
6.
An executed Payment Conditions and Rate Schedules Form (See Appendix C).
7.
The number of years the business organization has been in business under its present name.
8.
The number of years the business organization has been under its current management.
9.
Any judgments, claims or suits within the last three (3) years in which Respondent has been adjudicated liable for
professional malpractice. If yes, please explain.
10.
Whether the business organization is now or has been involved in any bankruptcy or re-organization proceedings
in the last ten (10) years. If yes, please explain.
11.
Confirm appropriate state licenses to perform activities by submitting a copy of their designated employees New
Jersey issued professional license and/or the Firm’s New Jersey issued statement of endorsement to practice in the
state of New Jersey and a copy of the firm’s New Jersey Business Registration Certificate.
Section 3.3
Professional Information Requirements.
1.
Respondent shall submit a description of its overall experience in providing the type of services sought in the
RFQ. At a minimum, the following information on past experience should be included as appropriate to the RFQ:
a.
Description and scope of work by Respondent;
b.
Name, address and contact information of references; and
c.
Explanation of perceived relevance of the experience to the RFQ.
2.
Describe the services that Respondent would perform directly.
3.
Respondent shall designate one employee to the board and provide their resume.
4.
Confirm that no portions of the Respondent’s services are sub-contracted out.
5.
Does the Respondent normally employ union or non-union employees?
6.
Resumes of key employees.
7.
A narrative statement of the Respondents understanding of the Boards’ needs and goals.
8.
List all immediate relatives of Principal(s) of Respondent who are Board or City of Summit employees or elected
officials of the City. For purposes of the above, “immediate relative” means a spouse, parent, stepparent, brother,
sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws by reason of relation.
SECTION 4
INSTRUCTIONS TO RESPONDENTS
Section 4.1
Submission of Qualification Statements
Respondents must submit an original, one (1) copy, and one (1) electronic copy of their Qualification Statement to the Designated
Contact Person:
Christopher Nicola
Land Use Assistant
City of Summit
512 Springfield Avenue
Summit NJ 07901
Qualification Statements must be received by the Board no later than 4:00 p.m. (prevailing time) on October 15, 2021 and must be
mailed or hand-delivered (an electronic file copy must also be included in the submission). Qualification Statements forwarded by
facsimile will not be accepted. Qualification statement submitted after the deadline will not be accepted. Qualification statements
that do not include an original, once (1) copy, and one (1) electronic copy by the deadline will not be accepted.
To be responsive, Qualification Statements must provide all requested information, and must be in strict conformance with the
instructions set forth herein. Qualification Statements and all related information must be bound, and signed and acknowledged by
the Respondent.
SECTION 5
EVALUATION
The Board’s objective in soliciting Qualification Statements is to enable it to select a firm or organization that will provide high
quality and cost effective services to the citizens of Summit. The Board will consider Qualification Statements only from firms or
organizations that, in the Board’s judgment, have demonstrated the capability and willingness to provide high quality services to
the citizens of the City in the manner described in this RFQ.
Proposals will be evaluated by the Board on the basis of the most advantageous, all relevant factors considered. The evaluation will
consider:
1.
Experience and reputation in the field;
2.
Knowledge of the City and the subject matter addressed under the contract;
3.
Availability to accommodate the required meetings of the Board; and
4.
Other factors relevant to the performance of duties demonstrated to be in the best interest of the City.
APPENDIX A
LETTER OF QUALIFICATION
(Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter)
[INSERT DATE]
ATTN: Christopher Nicola
Land Use Assistant
City of Summit
512 Springfield Avenue
Summit NJ 07901
Dear Mr. Nicola:
The undersigned has reviewed its Qualification Statement submitted in response to the Request for Qualifications (RFQ) issued by
the City of Summit Planning Board (“Board”), dated __________________, in connection with the Board’s need for
__________________ Services to and for the City of Summit Planning Board.
We affirm that the contents of our Qualification Statement (which Qualification Statement is incorporated herein by reference), are
accurate, factual and complete to the best of our knowledge and belief and that the Qualification Statement is submitted in good
faith upon the express understanding that any false statement may result in the disqualification of (Name of Respondent).
(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each company shall
sign.)
(Signature of Chief
Executive Officer)
(Typed Name and Title)
(Type Name of Firm)
Dated: ___________________
APPENDIX B
LETTER OF INTENT
(Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter)
[INSERT DATE]
ATTN: Christopher Nicola
Land Use Assistant
City of Summit
512 Springfield Avenue
Summit NJ 07901
Dear Mr. Nicola:
The undersigned, as Respondent, has (have) submitted the attached Qualification Statement in response to a Request for
Qualifications (RFQ), issued by the City of Summit Planning Board (“Board”), dated __________________in connection with
the Board’s need for __________________ Services to and for the City of Summit Planning Board.
(Name of Respondent) HEREBY STATES:
1.
The Qualification Statement contains accurate, factual and complete information.
2.
(Name of Respondent) agrees (agrees) to participate in good faith in the procurement process as described in
the RFQ and to adhere to the Board’s procurement schedule.
3.
(Name of Respondent) acknowledges (acknowledge) that all costs incurred by it (them) in connection with the
preparation and submission of the Qualification Statement and any proposal prepared and submitted in
response to the RFQ, or any negotiation which results therefrom shall be borne exclusively by the Respondent.
4.
(Name of Respondent) hereby declares (declare) that the only persons participating in this Qualification
Statement as Principals are named herein and that no person other than those herein mentioned has any
participation in this Qualification Statement or in any contract to be entered into with respect thereto.
Additional persons may subsequently be included as participating Principals, but only if acceptable to the
Board. (Name of Respondent) declares that this Qualification Statement is made without connection with any
other person, firm or parties who has submitted a Qualification Statement, except as expressly set forth below
and that it has been prepared and has been submitted in good faith and without collusion or fraud.
5.
(Name of Respondent) acknowledges and agrees that the Board may modify, amend, suspend and/or terminate
the procurement process (in its sole judgment). In any case, the Board shall not have any liability to the
Respondent for any costs incurred by the Respondent with respect to the procurement activities described in
this RFQ.
6.
(Name of Respondent) acknowledges that any contract executed with respect to the provision of
__________________ Services to and for the City of Summit Planning Board must comply with all
applicable affirmative action and similar laws. Respondent hereby agrees to take such actions as are required
in order to comply with such applicable laws.
(Respondent shall sign and complete the space provided below. If a joint venture, appropriate officers of each company shall
sign.)
(Signature of Chief Executive Officer)
(Typed Name and Title)
(Type Name of Firm)
Dated: ________________
APPENDIX C
PAYMENT CONDITIONS AND RATE SCHEDULES
A. ENGINEERING SERVICES
1.
The City of Summit Planning Board wishes to approve the qualifications of an engineering firm or firms to provide
Engineering Services to and for the Board for 2022. Upon appointment to the position of Board Engineer, no work or
compensation is guaranteed, however. Instead, the Board will approve proposals for projects (including compensation terms)
on an as needed basis. This will be done by a Resolution of the Planning Board. By submitting a response to this RFQ, the
Respondent acknowledges that it will not propose or charge hourly rates that exceed those listed below:
Partner ........................................................................................................................ $145.00 Per Hour
Principal ..................................................................................................................... $140.00 Per Hour
Project Manager ......................................................................................................... $130.00 Per Hour
Professional Engineer ................................................................................................ $120.00 Per Hour
Project Engineer ......................................................................................................... $110.00 Per Hour
Project Engineer ......................................................................................................... $100.00 Per Hour
Senior Design Engineer................................................................................................ $90.00 Per Hour
Design Engineer ........................................................................................................... $80.00 Per Hour
Senior Engineering Technician .................................................................................... $70.00 Per Hour
Survey Crew – 2 Person ............................................................................................. $200.00 Per Hour
Regularly Scheduled Board Meeting ............................................................. Hourly Rate/$200.00 min
Other meeting per request .................................................................................................... Hourly Rate
2.
The Professional shall be reimbursed at cost for expenses incurred for duplication, filing fees and other reasonable out-
of-pocket expenses advanced and/or incurred by them. The Professional shall be reimbursed for direct charges including
disbursements that are actual expenses incurred by the Professional and or/their associated Firm in connection with such
engineering services, and shall include, but not be limited to:
a.
Telegrams, faxes and long distance (Out-of-State) telephone calls;
b.
Payment of filing, application fees, review fees and similar charges;
c.
Computer expenses including time and proprietary program charges;
d.
Outside printing, reproduction, binding, collating and other graphic services;
e.
Messenger service, postage and handling of drawing and specifications, reports,
contracts and other bulky items.
3.
Monthly invoices shall be submitted detailing all services performed within 30 days of the end of the current month.
4.
Professional shall not be reimbursed for travel time, tolls, mileage or other travel expense in performance of services.
Signature: The undersigned hereby acknowledges and accepts the established payment terms.
Name of Respondent/Firm:__________________________________
Print name and title:________________________________________
Signature:________________________________________________
Date:____________________________________________________
ATTEST:
________________________________
________________________________
Witness
B. PLANNING SERVICES
1.
The City of Summit Planning Board wishes to approve the qualifications of a planning firm or firms to provide
Planning Services to and for the Board for 2022. Upon appointment to the position of Board Planner, no work or
compensation is guaranteed, however. Instead, the Board will approve proposals for projects (including compensation terms)
on an as needed basis. This will be done by a Resolution of the Planning Board. By submitting a response to this RFQ, the
Respondent acknowledges that it will not propose or charge hourly rates that exceed those listed below:
Partner ........................................................................................................................ $145.00 Per Hour
Associate .................................................................................................................... $125.00 Per Hour
Project Planner ........................................................................................................... $100.00 Per Hour
Draft Person/CADD .................................................................................................... $75.00 Per Hour
Regularly Scheduled Board Meeting ............................................................. Hourly Rate/$200.00 min
Other meeting per request .................................................................................................... Hourly Rate
2.
The Professional shall be reimbursed at cost for expenses incurred for duplication, filing fees and other reasonable out-
of-pocket expenses advanced and/or incurred by them. The Professional shall be reimbursed for direct charges including
disbursements that are actual expenses incurred by the Professional and or/their associated Firm in connection with such
planning services, and shall include, but not be limited to:
a.
Telegrams, faxes and long distance (Out-of-State) telephone calls;
b.
Payment of filing, application fees, review fees and similar charges;
c.
Computer expenses including time and proprietary program charges;
d.
Outside printing, reproduction, binding, collating and other graphic services;
e.
Messenger service, postage and handling of drawing and specifications, reports,
contracts and other bulky items.
3.
Monthly invoices shall be submitted detailing all services performed within 30 days of the end of the current month.
4.
Professional shall not be reimbursed for travel time, tolls, mileage or other travel expense in performance of services
Signature: The undersigned hereby acknowledges and accepts the established payment terms.
Name of Respondent/Firm:__________________________________
Print name and title:________________________________________
Signature:________________________________________________
Date:____________________________________________________
ATTEST:
________________________________
________________________________
Witness
C. ATTORNEY SERVICES
1.
The City of Summit Planning Board wishes to approve the qualifications of a law firm or firms to provide Attorney
Services to and for the Board for 2022. Upon appointment to the position of Board Attorney, no work or compensation is
guaranteed, however. Instead, the Board will approve proposals for projects (including compensation terms) on an as needed
basis. This will be done by a Resolution of the Planning Board. By submitting a response to this RFQ, the Respondent
acknowledges that it will not propose or charge hourly rates that exceed those listed below:
Partner ........................................................................................................................ $150.00 Per Hour
Associate .................................................................................................................... $125.00 Per Hour
Regularly Scheduled Board Meeting ........................................................................ $700.00 Per MTG
Other meetings per request .................................................................................................. Hourly Rate
2.
The Professional shall be reimbursed at cost for expenses incurred for duplication, filing fees and other reasonable out-
of-pocket expenses advanced and/or incurred by them. The Professional shall be reimbursed for direct charges including
disbursements that are actual expenses incurred by the Professional and or/their associated Firm in connection with such
attorney services, and shall include, but not be limited to:
a.
Telegrams, faxes and long distance (Out-of-State) telephone calls;
b.
Payment of filing, application fees, review fees and similar charges;
c.
Computer expenses including time and proprietary program charges;
d.
Outside printing, reproduction, binding, collating and other graphic services;
e.
Messenger service, postage and handling of drawing and specifications, reports,
contracts and other bulky items.
3.
Monthly invoices shall be submitted detailing all services performed within 30 days of the end of the current month.
4.
Professional shall not be reimbursed for travel time, tolls, mileage or other travel expense in performance of services.
Signature: The undersigned hereby acknowledges and accepts the established payment terms.
Name of Respondent/Firm:__________________________________
Print name and title:________________________________________
Signature:________________________________________________
Date:____________________________________________________
ATTEST:
________________________________
________________________________
Witness
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Christopher Nicola
Land Use Assistant
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Timeline
First Discovered
Mar 19, 2026
Last Info Update
Apr 30, 2026
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