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Executive Summary
The City of Summit Zoning Board of Adjustment is seeking Qualification Statements from firms or organizations for the provision of Engineering, Planning, and Attorney Services for the year 2021. The RFQ process aims to identify qualified respondents who possess the professional, financial, and administrative capabilities to provide high-quality services. The selection of qualified respondents is not subject to the bidding provisions of the Local Public Contracts Law but is subject to the New Jersey Local Unit Pay-to-Play Law.
Interested parties must submit their Qualification Statements by hand delivery or regular mail, including one original copy and one electronic copy, no later than 4:00 p.m. on November 5, 2020. The RFQ outlines specific administrative and professional information requirements that must be addressed in the submission. All communications concerning this RFQ should be directed to Christopher Nicola, Land Use Assistant, in writing.
The Board reserves the right to reject any and all responses, to supplement or amend the RFQ, and to request additional information. Qualification Statements become the property of the Board and will be public documents. Respondents may be requested to send representatives for interviews.
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Bid Postings • RFQ - Zoning Board 2021 Professionals - Respo Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In Search Government Services Community How Do I... Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: RFQ - Zoning Board 2021 Professionals - Responses due 11-5-2020 Category: City of Summit Status: Closed Publication Date/Time: 10/21/2020 9:00 AM Closing Date/Time: 11/5/2020 4:00 PM Related Documents: RFQ - Zoning Board 2021 Professionals - Responses due 11-5-2020 Return To Main Bid Postings Page Live Edit Smart911 Nixle Report a Concern FAQs Agendas & Minutes For Common Council and all boards and commissions Report a Concern For non-emergency service requests Notifications Sign up to get emergency and general information Make a payment Submit tax, sewer, parking and other payments online Get a permit For parking, Transfer Station, and more OPRA Request Request Open Public Records Act information Helpful Links Emergency Alerts Birth Certificates Report a Concern Construction Updates Employment Staff Directory Transit Schedules & Info City of Summit Webmail /QuickLinks.aspx Site Links Home Site Map Accessibility Copyright Notices Terms and Conditions /QuickLinks.aspx Contact Us City Hall 512 Springfield Avenue Summit, NJ 07901 Phone: 908-277-9400 Regular Hours: Monday through Friday 8:30 am to 4:30 pm Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
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--- Document: RFQ - Zoning Board 2021 Professionals - Responses due 11-5-2020 --- NOTE: The City of Summit Zoning Board of Adjustment will consider proposals only from firms or organizations that have demonstrated the capability and willingness to provide high quality services in the manner described in this Request for Qualifications. REQUEST FOR QUALIFICATIONS FOR THE PROVISION OF: 2021 ENGINEERING SERVICES, PLANNING SERVICES AND ATTORNEY SERVICES TO & FOR THE CITY OF SUMMIT ZONING BOARD OF ADJUSTMENT ISSUE DATE: October 21, 2020 DUE DATE: November 5, 2020 Issued by: City of Summit Zoning Board of Adjustment GLOSSARY The following definitions shall apply to and are used in this Request for Qualifications: "Principals" mean persons possessing an ownership interest in the Respondent. If the Respondent is a corporation, principals shall include each investor who would have any amount of operational control over the Respondent and every stockholder having an ownership interest of ten percent (10%) or more in the firm "Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents "Qualified Respondent" - refers to those Respondents who (in the sole judgment of the Board) have satisfied the qualification criteria set forth in this RFQ "Respondent" or "Respondents" - refers to the interested firm (or firms) that submit a Qualification Statement “Review Team” – Members of the Zoning Board of Adjustment, and its legal and/or financial advisors who shall review the Qualification Statements "RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto "City" - refers to the City of Summit "Board" - refers to the City of Summit Zoning Board of Adjustment SECTION 1 INTRODUCTION AND GENERAL INFORMATION Section 1.1 Introduction and Purpose The Board is soliciting Qualification Statements from interested persons and/or firms for the provision of 2021 Engineering Services, Planning Services and Attorney Services to and for the City of Summit Zoning Board of Adjustment, as more particularly described herein. Through a Request for Qualification process described herein, persons and/or firms interested in assisting the Board with the provision of such services must prepare and submit a Qualification Statement in accordance with the procedures and schedules in this RFQ. The Board will review Qualification Statements only from those firms that submit a Qualification Statement which includes all the information required to be included as described herein (in the sole judgment of the Board). The Board intends to qualify person(s) and/or firm(s) that: (a) possesses the professional, financial and administrative capabilities to provide the proposed services, and (b) will agree to work under the compensation terms and conditions determined by the Board to provide the greatest benefit to the taxpayers of Summit. Section 1.2 Procurement Process and Schedule The selection of Qualified Respondents is not subject to the bidding provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. The selection is subject to the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5 et seq. The Board has structured a procurement process that seeks to obtain the desired results described above, while establishing a competitive process to assure that each person and/or firm is provided with an equal opportunity to submit a Qualification Statement in response to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in Section 5 of this RFQ, which will be applied in the same manner to each Qualification Statement received. Respondents agree to at all times abide by all requirements of New Jersey law, including, but not limited to the aforementioned “Pay to Play” laws, as well as any and all relevant Executive Orders and the New Jersey Election Law Enforcement Commission disclosure requirements. Qualification Statements will be reviewed and evaluated by the Board and its legal and/or financial advisors (collectively, the "Review Team"). The Qualification Statements will be reviewed to determine if the Respondent has met the minimum professional, administrative and financial criteria described in this RFQ. Under no circumstances will a member of the Review Team review responses to an RFQ for a position which they or their firm submitted a response. Based upon the totality of the information contained in the Qualification Statement, including information about the reputation and experience of each Respondent, the Board will (in its sole judgment) determine which Respondents are qualified from professional, administrative and financial standpoints. Each Respondent that meets the requirements of the RFQ (in the sole judgment of the Board) will be designated as a Qualified Respondent and will be given the opportunity to participate in the selection process. The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the anticipated completion dates are set forth in Table 1, Procurement Schedule. The Board reserves the right to, among other things, amend, modify or alter the Procurement Schedule upon notice to all potential Respondents. All communications concerning this RFQ or the RFQ process shall be directed to the Board’s designated contact person, in writing. Designated Contact Person: Christopher Nicola Land Use Assistant City of Summit 512 Springfield Avenue Summit NJ 07901 Qualification Statements must be submitted to, and be received by, the Board, by hand delivery or regular mail, by 4:00 p.m. prevailing time on November 5, 2020. Qualification Statements will not be accepted by facsimile transmission. An electronic copy of the Qualifications statement must also be submitted. Subsequent to issuance of this RFQ, the Board (through the issuance of addenda to all firms that have received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by, and in the sole judgment of, the Board. TABLE 1 ANTICIPATED PROCUREMENT SCHEDULE ACTIVITY DATE 1. Issuance of Request for Qualifications October 21, 2020 2. Receipt of Qualification Statements November 5, 2020 3. Completion of Evaluation of Qualification Statements by the Review Team November 12, 2020 4. Board Review of Review Team Recommendations November 16, 2020 5. Approval of Professional Services Resolutions by the Board December 21, 2020 Section 1.3 Conditions Applicable to RFQ. Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Qualification Statement: • This document is an RFQ and does not constitute an RFP. • This RFQ does not commit the Board to issue an RFP. • All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by the Respondent. • The Board reserves the right, in its sole judgment, to reject for any reason, any and all responses and components thereof and to eliminate any and all Respondents responding to this RFQ from further consideration for this procurement. • The Board reserves the right, in its sole judgment, to reject any Respondent that submits incomplete responses to this RFQ, or a Qualification Statement that is not responsive to the requirements of this RFQ. • The Board reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFQ, or otherwise request additional information. • All Qualification Statements shall become the property of the Board and will not be returned. • All Qualification Statements will become public documents in accordance with applicable law. • The Board may request Respondents to send representatives for interviews. • Any and all Qualification Statements not received by the Board by 4:00 p.m. prevailing time on November 5, 2020 will be rejected. • Neither the Board, its consultants or advisors, nor their respective staffs, including, but not limited to, the Review Team, shall be liable for any claims or damages resulting from the solicitation or preparation of the Qualification Statement, nor will there be any reimbursement to Respondents for the cost of preparing and submitting a Qualification Statement or for participating in this procurement process. • The Board may or may not award a contract as a result of this RFQ. If a contract is awarded, the successful respondent will be required to comply with all local, State and Federal laws as applicable to the contracted services, including but not limited to: N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans with Disabilities Act); N.J.S.A. 52:32-44 (Business Registration), N.J.S.A. 19:44A-20.27 (Pay to Play Law), N.J.A.C. 17:44-2.2 (Document Retention), and any subsequent amendments thereto; and the City’s current minimum standard vendor insurance requirements as adopted by Common Council. Section 1.4 Rights of the Board. The Board reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFQ and the procurement process in accordance with the provisions of applicable law: • To determine that any Qualification Statement received complies or fails to comply with the terms of this RFQ. • To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective Respondents who have received a copy of this RFQ. • To waive any technical non-conformance with the terms of this RFQ. • To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all prospective Respondents who have received a copy of this RFQ. • To conduct investigations of any or all of the Respondents, as the Board deems necessary or convenient, to clarify the information provided as part of the Qualification Statement and to request additional information to support the information included in any Qualification Statement. • To suspend or terminate the procurement process described in this RFQ at any time in the Board’s sole discretion. If terminated, the Board may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents. The Board shall be under no obligation to complete all or any portion of the procurement process described in this RFQ. Section 1.5 Addenda or Amendments to RFQ. During the period provided for the preparation of responses to the RFQ, the Board may issue addenda, amendments or answers to written inquiries. Those addenda will be noticed by the Board and will constitute a part of the RFQ. All responses to the RFQ shall be prepared with full consideration of the addenda issued prior to the proposal submission date. Section 1.6 Costs of Proposal Preparation. Each proposal and all information required to be submitted pursuant to the RFQ shall be prepared at the sole cost and expense of the respondent. There shall be no claims whatsoever against the Board, its staff, its consultants or such consultants’ staff, for reimbursement for the payment of costs or expenses incurred in the preparation of the Qualification Statement or other information required by the RFQ. Section 1.7 Proposal Format. Responses should cover all information requested in the questions to be answered in this RFQ. Responses which in the judgment of the Board fail to meet the requirements of the RFQ or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected. SECTION 2 SCOPE OF SERVICES It is the intent of the Board to solicit Qualification Statements from Respondents that have expertise in the provision of 2021 Engineering Services, Planning Services and Attorney Services to and for the City of Summit Zoning Board of Adjustment. Firms and/or persons responding to this RFQ shall be able to demonstrate that they will have the continuing capabilities to perform these services. SECTION 3 SUBMISSION REQUIREMENTS Section 3.1 General Requirements. The Qualification Statement submitted by the Respondent must meet or exceed the professional, administrative and financial qualifications set forth in this Section 3 and shall incorporate the information requested below. In addition to the information required as described below, a Respondent may submit supplemental information that it believes may be useful in evaluating its Qualification Statement. Respondents are encouraged to be clear, factual, and concise in their presentation of information. Section 3.2 Administrative Information Requirements. The Respondent shall, as part of its Qualification Statement, provide the following information: 1. An executive summary (not to exceed two (2) pages) of the information contained in all the other parts of the Qualification Statement. 2. An executed Letter of Qualification (See Appendix A to this RFQ). 3. Name, address and telephone number of the firm or firms submitting the Qualification Statement pursuant to this RFQ, and the name of the key contact person. 4. A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of each firm, its ownership and its organizational structure. (a) Provide the names and business addresses of all Principals of the firm or firms submitting the Qualification Statement. For purposes of this RFQ, "Principals" means people possessing an ownership interest in the Respondent. If the Respondent is a corporation, "Principals" shall include each investor who would have any amount of operational control over the Respondent and every stockholder having an ownership interest of ten percent (10%) or more in the firm. (b) If a firm is a partially owned or a fully-owned subsidiary of another firm, identify the parent company and describe the nature and extent of the parents' approval rights over the activities of the firm submitting a Qualification Statement. Describe the approval process. (c) If the Respondent is a partnership or a joint venture or similar organization, provide comparable information as required in (b) above for each member of the partnership, joint venture or similar organization. (d) A statement that the Respondent has complied with all applicable affirmative action (or similar) requirements with respect to its business activities, together with evidence of such compliance 5. An executed Letter of Intent (See Appendix B). 6. An executed Payment Conditions and Rate Schedules Form (See Appendix C). 7. The number of years the business organization has been in business under its present name. 8. The number of years the business organization has been under its current management. 9. Any judgments, claims or suits within the last three (3) years in which Respondent has been adjudicated liable for professional malpractice. If yes, please explain. 10. Whether the business organization is now or has been involved in any bankruptcy or re-organization proceedings in the last ten (10) years. If yes, please explain. 11. Confirm appropriate state licenses to perform activities by submitting a copy of their designated employees New Jersey issued professional license and/or the Firm’s New Jersey issued statement of endorsement to practice in the state of New Jersey and a copy of the firm’s New Jersey Business Registration Certificate. Section 3.3 Professional Information Requirements. 1. Respondent shall submit a description of its overall experience in providing the type of services sought in the RFQ. At a minimum, the following information on past experience should be included as appropriate to the RFQ: a. Description and scope of work by Respondent; b. Name, address and contact information of references; and c. Explanation of perceived relevance of the experience to the RFQ. 2. Describe the services that Respondent would perform directly. 3. Respondent shall designate one employee as the primary provider of services, and one designee should that primary provider be unavailable to the board and provide their resumes. 4. Confirm that no portions of the Respondent’s services are sub-contracted out. 5. Does the Respondent normally employ union or non-union employees? 6. Resumes of key employees. 7. A narrative statement of the Respondents understanding of the Boards’ needs and goals. 8. List all immediate relatives of Principal(s) of Respondent who are Board or City of Summit employees or elected officials of the City. For purposes of the above, “immediate relative” means a spouse, parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws by reason of relation. SECTION 4 INSTRUCTIONS TO RESPONDENTS Section 4.1 Submission of Qualification Statements Respondents must submit an original, one (1) copy, and one (1) electronic copy of their Qualification Statement to the Designated Contact Person: Christopher Nicola Land Use Assistant City of Summit 512 Springfield Avenue Summit NJ 07901 Qualification Statements must be received by the Board no later than 4:00 p.m. (prevailing time) on November 5, 2020 and must be mailed or hand-delivered (an electronic file copy must also be included in the submission). Qualification Statements forwarded by facsimile will not be accepted. Qualification statement submitted after the deadline will not be accepted. Qualification statements that do not include an original, once (1) copy, and one (1) electronic copy by the deadline will not be accepted. To be responsive, Qualification Statements must provide all requested information, and must be in strict conformance with the instructions set forth herein. Qualification Statements and all related information must be bound, and signed and acknowledged by the Respondent. SECTION 5 EVALUATION The Board’s objective in soliciting Qualification Statements is to enable it to select a firm or organization that will provide high quality and cost effective services to the citizens of Summit. The Board will consider Qualification Statements only from firms or organizations that, in the Board’s judgment, have demonstrated the capability and willingness to provide high quality services to the citizens of the City in the manner described in this RFQ. Proposals will be evaluated by the Board on the basis of the most advantageous, all relevant factors considered. The evaluation will consider: 1. Experience and reputation in the field; 2. Knowledge of the City and the subject matter addressed under the contract; 3. Availability to accommodate the required meetings of the Board; and 4. Other factors relevant to the performance of duties demonstrated to be in the best interest of the City. APPENDIX A LETTER OF QUALIFICATION (Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter) [INSERT DATE] ATTN: Christopher Nicola Land Use Assistant City of Summit 512 Springfield Avenue Summit NJ 07901 Dear Mr. Nicola: The undersigned has reviewed its Qualification Statement submitted in response to the Request for Qualifications (RFQ) issued by the City of Summit Zoning Board of Adjustment (“Board”), dated __________________, in connection with the Board’s need for __________________ Services (2021) to and for the City of Summit Zoning Board of Adjustment. We affirm that the contents of our Qualification Statement (which Qualification Statement is incorporated herein by reference), are accurate, factual and complete to the best of our knowledge and belief and that the Qualification Statement is submitted in good faith upon the express understanding that any false statement may result in the disqualification of (Name of Respondent). (Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each company shall sign.) (Signature of Chief Executive Officer) (Typed Name and Title) (Type Name of Firm) Dated: ___________________ APPENDIX B LETTER OF INTENT (Note: To be typed on Respondent's Letterhead. No modifications may be made to this letter) [INSERT DATE] ATTN: Christopher Nicola Land Use Assistant City of Summit 512 Springfield Avenue Summit NJ 07901 Dear Mr. Nicola: The undersigned, as Respondent, has (have) submitted the attached Qualification Statement in response to a Request for Qualifications (RFQ), issued by the City of Summit Zoning Board of Adjustment (“Board”), dated __________________in connection with the Board’s need for __________________ Services (2021) to and for the City of Summit Zoning Board of Adjustment. (Name of Respondent) HEREBY STATES: 1. The Qualification Statement contains accurate, factual and complete information. 2. (Name of Respondent) agrees (agrees) to participate in good faith in the procurement process as described in the RFQ and to adhere to the Board’s procurement schedule. 3. (Name of Respondent) acknowledges (acknowledge) that all costs incurred by it (them) in connection with the preparation and submission of the Qualification Statement and any proposal prepared and submitted in response to the RFQ, or any negotiation which results therefrom shall be borne exclusively by the Respondent. 4. (Name of Respondent) hereby declares (declare) that the only persons participating in this Qualification Statement as Principals are named herein and that no person other than those herein mentioned has any participation in this Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may subsequently be included as participating Principals, but only if acceptable to the Board. (Name of Respondent) declares that this Qualification Statement is made without connection with any other person, firm or parties who has submitted a Qualification Statement, except as expressly set forth below and that it has been prepared and has been submitted in good faith and without collusion or fraud. 5. (Name of Respondent) acknowledges and agrees that the Board may modify, amend, suspend and/or terminate the procurement process (in its sole judgment). In any case, the Board shall not have any liability to the Respondent for any costs incurred by the Respondent with respect to the procurement activities described in this RFQ. 6. (Name of Respondent) acknowledges that any contract executed with respect to the provision of Services to and for the City of Summit Zoning Board of Adjustment must comply with all applicable affirmative action and similar laws. Respondent hereby agrees to take such actions as are required in order to comply with such applicable laws. (Respondent shall sign and complete the space provided below. If a joint venture, appropriate officers of each company shall sign.) (Signature of Chief Executive Officer) (Typed Name and Title) (Type Name of Firm) Dated: ________________ APPENDIX C PAYMENT CONDITIONS AND RATE SCHEDULES A. ENGINEERING SERVICIES 1. The City of Summit Zoning Board of Adjustment wishes to approve the qualifications of an engineering firm or firms to provide Engineering Services to and for the Board for 2021. Upon appointment to the position of Board Engineer, no work or compensation is guaranteed, however. Instead, the Board will approve proposals for projects (including compensation terms) on an as needed basis. This will be done by a Resolution of the Zoning Board. By submitting a response to this RFQ, the Respondent acknowledges that it will not propose or charge hourly rates that exceed those listed below: Partner ..................................................................................................................$145.00 Per Hour Principal ...............................................................................................................$140.00 Per Hour Project Manager ...................................................................................................$130.00 Per Hour Professional Engineer...........................................................................................$120.00 Per Hour Project Engineer...................................................................................................$110.00 Per Hour Project Engineer...................................................................................................$100.00 Per Hour Senior Design Engineer..........................................................................................$90.00 Per Hour Design Engineer...................................................................................................$ 80.00 Per Hour Senior Engineering Technician............................................................................$ 70.00 Per Hour Survey Crew – 2 Person.....................................................................................$ 200.00 Per Hour Regularly Scheduled Board Meeting ...................................................... Hourly Rate/$200.00 min Other meeting per request .............................................................................................Hourly Rate 2. The Professional shall be reimbursed at cost for expenses incurred for duplication, filing fees and other reasonable out- of-pocket expenses advanced and/or incurred by them. The Professional shall be reimbursed for direct charges including disbursements that are actual expenses incurred by the Professional and or/their associated Firm in connection with such engineering services, and shall include, but not be limited to: a. Telegrams, faxes and long distance (Out-of-State) telephone calls; b. Payment of filing, application fees, review fees and similar charges; c. Computer expenses including time and proprietary program charges; d. Outside printing, reproduction, binding, collating and other graphic services; e. Messenger service, postage and handling of drawing and specifications, reports, contracts and other bulky items. 3. Monthly invoices shall be submitted detailing all services performed within 30 days of the end of the current month. 4. Professional shall not be reimbursed for travel time, tolls, mileage or other travel expense in performance of services. Signature: The undersigned hereby acknowledges and accepts the established payment terms. Name of Respondent/Firm:__________________________________ Print name and title:________________________________________ Signature:________________________________________________ Date:____________________________________________________ ATTEST: ________________________________ ________________________________ Witness B. PLANNING SERVICES 1. The City of Summit Zoning Board of Adjustment wishes to approve the qualifications of a planning firm or firms to provide Planning Services to and for the Board for 2021. Upon appointment to the position of Board Planner, no work or compensation is guaranteed, however. Instead, the Board will approve proposals for projects (including compensation terms) on an as needed basis. This will be done by a Resolution of the Zoning Board. By submitting a response to this RFQ, the Respondent acknowledges that it will not propose or charge hourly rates that exceed those listed below: Partner ..................................................................................................................$145.00 Per Hour Associate ..............................................................................................................$125.00 Per Hour Project Planner .....................................................................................................$100.00 Per Hour Draft Person/CADD...............................................................................................$75.00 Per Hour Regularly Scheduled Board Meeting ...................................................... Hourly Rate/$200.00 min Other meeting per request .............................................................................................Hourly Rate 2. The Professional shall be reimbursed at cost for expenses incurred for duplication, filing fees and other reasonable out- of-pocket expenses advanced and/or incurred by them. The Professional shall be reimbursed for direct charges including disbursements that are actual expenses incurred by the Professional and or/their associated Firm in connection with such planning services, and shall include, but not be limited to: a. Telegrams, faxes and long distance (Out-of-State) telephone calls; b. Payment of filing, application fees, review fees and similar charges; c. Computer expenses including time and proprietary program charges; d. Outside printing, reproduction, binding, collating and other graphic services; e. Messenger service, postage and handling of drawing and specifications, reports, contracts and other bulky items. 3. Monthly invoices shall be submitted detailing all services performed within 30 days of the end of the current month. 4. Professional shall not be reimbursed for travel time, tolls, mileage or other travel expense in performance of services. Signature: The undersigned hereby acknowledges and accepts the established payment terms. Name of Respondent/Firm:__________________________________ Print name and title:________________________________________ Signature:________________________________________________ Date:____________________________________________________ ATTEST: ________________________________ ________________________________ Witness C. ATTORNEY SERVICES 1. The City of Summit Zoning Board of Adjustment wishes to approve the qualifications of a law firm or firms to provide Attorney Services to and for the Board for 2021. Upon appointment to the position of Board Attorney, no work or compensation is guaranteed, however. Instead, the Board will approve proposals for projects (including compensation terms) on an as needed basis. This will be done by a Resolution of the Zoning Board. By submitting a response to this RFQ, the Respondent acknowledges that it will not propose or charge hourly rates that exceed those listed below: Partner ..................................................................................................................$150.00 Per Hour Associate ..............................................................................................................$130.00 Per Hour Regularly Scheduled Board Meeting .................................................................. $700.00 Per MTG Other meetings per request............................................................................................Hourly Rate 2. The Professional shall be reimbursed at cost for expenses incurred for duplication, filing fees and other reasonable out- of-pocket expenses advanced and/or incurred by them. The Professional shall be reimbursed for direct charges including disbursements that are actual expenses incurred by the Professional and or/their associated Firm in connection with such attorney services, and shall include, but not be limited to: a. Telegrams, faxes and long distance (Out-of-State) telephone calls; b. Payment of filing, application fees, review fees and similar charges; c. Computer expenses including time and proprietary program charges; d. Outside printing, reproduction, binding, collating and other graphic services; e. Messenger service, postage and handling of drawing and specifications, reports, contracts and other bulky items. 3. Monthly invoices shall be submitted detailing all services performed within 30 days of the end of the current month. 4. Professional shall not be reimbursed for travel time, tolls, mileage or other travel expense in performance of services. Signature: The undersigned hereby acknowledges and accepts the established payment terms. Name of Respondent/Firm:__________________________________ Print name and title:________________________________________ Signature:________________________________________________ Date:____________________________________________________ ATTEST: ________________________________ ________________________________ Witness
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Christopher Nicola
Land Use Assistant · City of Summit
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Mar 19, 2026
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Apr 30, 2026
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