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Executive Summary
The City of Summit, NJ is seeking bids for valet parking services at various locations, primarily focusing on the Springfield Avenue Tier Garage. The contractor will be responsible for providing professional valet parking services, managing up to 100 additional employee parkers on the upper levels of the garage. The fee for the valet service is equivalent to the same daily parking fee of $4.00 which the vehicle owner will pay directly to the City of Summit. The city is willing to pay the valet parking firm an hourly rate per valet attendant that is needed.
Key requirements include the provision of trained valet attendants, key valet stands, adherence to parking regulations, and compliance with all applicable laws. The initial contract is for three months, November 2016-January 2017, with the possibility of monthly extensions for up to a total of 24 months. Bids were due by October 13, 2016.
Web Content
All bids shall be addressed to: Purchasing Agent 512 Springfield Avenue Summit, NJ 07901. Download Bid documents here . --- Detail Page --- Bid Postings • Valet Parking Services – Various Locations Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In Search Government Services Community How Do I... Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Valet Parking Services – Various Locations Category: Parking Services Agency Status: Closed Description: All bids shall be addressed to: Purchasing Agent 512 Springfield Avenue Summit, NJ 07901. Download Bid documents here . Publication Date/Time: 9/26/2016 12:00 AM Closing Date/Time: 10/13/2016 11:00 AM Return To Main Bid Postings Page Live Edit Smart911 Nixle Report a Concern FAQs Agendas & Minutes For Common Council and all boards and commissions Report a Concern For non-emergency service requests Notifications Sign up to get emergency and general information Make a payment Submit tax, sewer, parking and other payments online Get a permit For parking, Transfer Station, and more OPRA Request Request Open Public Records Act information Helpful Links Emergency Alerts Birth Certificates Report a Concern Construction Updates Employment Staff Directory Transit Schedules & Info City of Summit Webmail /QuickLinks.aspx Site Links Home Site Map Accessibility Copyright Notices Terms and Conditions /QuickLinks.aspx Contact Us City Hall 512 Springfield Avenue Summit, NJ 07901 Phone: 908-277-9400 Regular Hours: Monday through Friday 8:30 am to 4:30 pm Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: here ---
1
CITY OF SUMMIT
Parking Services Agency
Bid Documents
for
Valet Parking Services
September 26, 2016
Bids to be received, Thursday, October 13, 2016, at 11:00 AM
Specifications prepared by:
Rita McNany, Parking Services Manager
Parking Services Agency
908-522-5100
2
TABLE OF CONTENTS
DESCRIPTION
PAGE NO.
Clarification #1 ...................................................................................................... 3
Notice to Bidders .................................................................................................. 4
Bid Proposal Forms .............................................................................................. 5 - 19
Bid Proposal ........................................................................................................ 5 - 9
Bidder’s Checklist ............................................................................................... 10
Stockholder Disclosure Certification ................................................................... 11
Bidder Questionnaire .......................................................................................... 12
Bidder's Affidavit ................................................................................................. 13
Non-Collusion Affidavit ....................................................................................... 14
Affirmative Action Regulations ............................................................................ 15
Bidder’s Safety Acknowledgement ..................................................................... 16
Disclosure of Investment Activities in Iran……………………………………… .. …17
Instructions to Bidders ........................................................................................ 18 – 28
Scope of Services ............................................................................................... 29-32
Exhibits
Exhibit A-Mandatory Affirmative Action – Professional, Goods & Services............. .33
Exhibit C-Americans With Disabilities Act of 1990 ................................................ …34
Exhibit E-Council Meeting/Bill Payment and Submission of Voucher dates........... ..35
3
BID CLARIFICATION #1
CITY OF SUMMIT, NJ
PROJECT:
VALET PARKING SERVICES
DEPARTMENT:
PARKING SERVICES AGENCY
CLARIFICATION #1 NO BID BOND REQUIRED
DATE:
SEPTEMBER 29, 2016
This is to inform prospective bidders that a bid bond or a performance bond are not required for this bid.
Respectfully submitted,
Rita M. McNany
City of Summit
Parking Services Manager
4
BID NOTICE
CITY OF SUMMIT
PROJECT:
VALET PARKING SERVICES
DEPARTMENT:
PARKING SERVICES AGENCY
Sealed bids will be received by the Purchasing Agent of the City of Summit, Union County, New Jersey
no later than 11:00 A.M. prevailing time, Thursday, October 13, 2016 in the Council Chamber, First Floor,
City Hall, 512 Springfield Avenue, Summit, New Jersey for:
VALET PARKING SERVICES
in accordance with the specifications and proposal forms for same which may be obtained at the office of
the Parking Services Agency, 512 Springfield Ave, Summit, N. J. during regular business hours, 8:30 am
– 4:30 pm, Monday – Friday.
All bids shall be addressed to PURCHASING AGENT, 512 SPRINGFIELD AVENUE, SUMMIT, NJ
07901. Bids, along with bid securities, must be enclosed in a properly SEALED envelope bearing on the
outside the name of the bidder and the NATURE OF THE BID CONTAINED THEREIN.
A Bid Security is required in the amount of ten percent (10%) of the total bid, not to exceed $20,000, in
the form of a bid bond, certified check or cashier's check, made payable to the City of Summit.
Bidders, when appropriate, shall comply with the provisions of the following laws of New Jersey:
N.J.S.A. 34:11-56.25 et seq. (Prevailing Wage Act); N.J.S.A. 52:25-24.2 (Corporation and/or Partnership
Owner Information); and any subsequent amendments thereto. Bidders are also required to comply with
the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action) and N.J.S.A. 52:32-
44 (Business Registration), and any and all other Federal, State and local laws, regulations and
requirements.
The Common Council reserves the right to reject all bids or proposals, waive any minor defects, and in
the case of a tie, award on the basis of reasonable grounds, or accept the bid that in its judgment will be
for the best interests of the City of Summit, and consider bids for sixty (60) days after their receipt.
No charge shall be made or recovery had for publishing any official advertising unaccompanied by such
statement of price.
City Clerk
Dated:
September 20, 2016
U.C.L.S.:
September 29, 2016
5
BID PROPOSAL FORM
FROM: ____________________________________________________
(Bidder)
__________________________________________________________
(Address)
__________________________________________________________
______________
(Date)
TO:
COMMON COUNCIL OF THE
CITY OF SUMMIT
512 SPRINGFIELD AVENUE
SUMMIT, NEW JERSEY 07901
The undersigned being familiar with the Specifications for:
VALET PARKING SERVICES
including the Notice to Bidders, Instructions to Bidders, all Bid Proposal forms, and Addenda (if
any) thereto, as prepared by the PARKING SERVICES AGENCY hereby proposes to furnish, in
compliance with the provisions thereof, all labor, materials and services required to construct
said project and/or provide such product and/or service.
In submitting this bid, it is understood that the unrestricted right is reserved by the Common
Council for the City of Summit to reject any and all bids. If written notice of the acceptance of
this bid is mailed, telegraphed or delivered to the undersigned within sixty (60) days after the
date of opening of the Bids, the undersigned will within ten (l0) days after the date of such
notice, execute and deliver the necessary Contract Documents as provided herein.
We, the undersigned, propose to furnish and deliver for VALET PARKING SERVICES
pursuant to this bid package for the prices entered below:
1.
VALET PARKING SERVICES - The City of Summit owns a parking garage located at
444A Springfield Avenue, Summit, NJ, known as the Springfield Avenue Tier Garage. The
garage is split into two sections. The ground level has a one way entrance and exit and is strictly
for customer parking and the “upper” levels of the garage consist of 353 spaces dedicated for
downtown employee parking.
The City of Summit of Summit is looking for a valet parking firm to valet additional employee
parkers on one ramp of each of the upper levels up to 100 additional cars. The fee for the valet
service is equivalent to the same daily parking fee of $4 which the vehicle owner will pay for
directly to the City of Summit through either the paystation on the ground level of the Tier
Garage, Parkmobile, or through the City’s on-line prepayment system. The Valet provider shall
not accept any payments for services including tips rendered under this contract.
6
The City is willing to pay the valet parking firm an hourly rate for each attendant that is needed.
The Base Bid Proposal and the Alternates show the minimum number of valet parking
attendants for each category. The initial hours of operation will be Monday through Friday from 8
AM – 10 PM. The contract will initially be for 3 months beginning November 2016 – January,
2017 with the City to then continue the contract on a month to month basis with 30 days written
notice to extend for up to a total of 24 months.
The City of Summit reserves the right to reduce the number of hours needed once the valet
service under this contract is operational and whenever it is deemed unnecessary for additional
staff members to work certain days, or certain hours on certain days. On any day the City
requests valet parking services, the City of Summit will guarantee to pay the contractor a
minimum of 4 hours per day per location, except Parking and City Holidays when there would be
no valet parking services required.
As an example, on a Monday, if the valet service is working from 8 AM till noon and no cars are
valeted, the City of Summit would not require them to stay the rest of the day or return for the
evening shift and payment from the City would not be disbursed except for the 4 hours worked
in the morning. The operational plan will be monitored daily and adjustments will be made
accordingly.
The City of Summit is requiring a minimum of two (2) valet parking attendants; however, a total
of three (3) valet parking attendants may be required if up to 100 vehicles are valeted. This may
shift from one day to the next. Example, Mondays might be a slower day; however, Thursday
may require 3 parking attendants. As the holiday season approaches after Thanksgiving, 3
parking attendants might be needed every day.
The City of Summit has optional alternates, where the City may decide on adding other parking
locations as well as offering Customer Valet Parking. Please view these Alternative Items below:
TOTAL BASE PROPOSAL:
Item No. Description
Hourly Rate
1.
Valet Parking Services for Springfield Avenue Tier
Garage, 444A Springfield Avenue, Summit, NJ
Staffing fee _________________per hour per attendant
Not to exceed $17.50 per hour
WRITE IN WORDS THE UNIT PRICE BID FOR THIS ITEM
($___________)
See Scope of Services – Page 29-32
7
2.
ALTERNATE ITEMS - optional
Item No. Description
Hourly Rate
1.
Valet Parking Service for the Railroad Avenue Lot, 375
Broad Street, Summit, NJ
This lot is a 99 space surface lot and could
accommodate up to 50 valet vehicles. One parking valet
attendant would be sufficient for valeting in this lot
Same payment structure as described in the base bid at
a surface lot located on 375Broad Street, Summit, NJ
Staffing fee ____________________________per hour
Not to exceed $17.50 per hour
WRITE IN WORDS THE UNIT PRICE BID FOR THIS ITEM
($___________)
2.
Customer Valet Parking – Location/s to be determined
Same payment structure as described in base bid, if the
City wishes to offer customer valet parking during the
holiday season.
Staffing fee ____________________________per hour
Not to exceed $17.50 per hour
WRITE IN WORDS THE UNIT PRICE BID FOR THIS ITEM
($___________)
See Scope of Services – Page 29-32
ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
(N.J.S.A. 40A:11-23.1.a)
The undersigned Bidder hereby acknowledges receipt of the following Addenda:
Addendum Number
Dated
Acknowledge Receipt
(initial)
_______________
_______________
____________
_______________
_______________
____________
_______________
_______________
____________
_______________
_______________
____________
IF NONE, CHECK HERE: No addenda were received
8
Acknowledged for: __________________________________________
(Company Name)
By: _________________________________________
(Signature of Authorized Representative)
Name: ______________________________________
(Print or Type)
Title: ________________________________________
Date: ________________________________________
9
We acknowledge that the City may award a contract or reject all bids at its sole discretion. We
further acknowledge that, if an award is to be made, the award shall be based on analysis of
bids and calculation of a total price as derived from the sum of the base bid and selection of
alternate items, if any, as may be chosen by the City, in a quantity not to exceed the individual
quantities specified above.
We declare that the entire unit complete with all accessories and alternates fully complies with
all prevailing federal and state regulations.
We further declare that we have carefully examined the Instructions to Bidders, specifications
and contract form, herein referred to and propose to furnish and deliver all necessary materials
specified and in the manner and time prescribed.
We further agree to enter into a contract with the City of Summit to furnish and deliver the
project described in this bid within the time limits contained in the Bid Proposal.
We (I) certify the address below to be our true address to which notice of acceptance of Bid may
be mailed, telegraphed, or delivered.
_____________________________________
__________________________________
COMPANY NAME
FEDERAL ID # OR SOCIAL SECURITY #
_____________________________________________________________________________
BUSINESS LOCATION ADDRESS
___________________________________________________________________________________________
DELIVERY/MAILING ADDRESS (IF DIFFERENT THAN BUSINESS LOCATION)
_____________________________________
__________________________________
SIGNATURE OF AUTHORIZED AGENT
TYPE OR PRINT NAME AND TITLE
_____________________________________
__________________________________
TELEPHONE NUMBER
FAX NUMBER
_____________________________________
__________________________________
E-MAIL ADDRESS
DATE
_____________________________________________
BUSINESS REGISTRATION SEQUENCE NUMBER
[see section VII – H]
10
CITY OF SUMMIT
Bid Documents – Bidder’s Checklist
(N.J.S.A. 40A:11-23.1.b, NJSA 40A:11-23.2.e)
Required
Read, Signed
by Owner
and Submitted or
Initial
acknowledge compliance
Bid Proposal Form
________
Business Registration Certificate
________
Stockholder Disclosure Certification
________
Bidder’s Questionnaire
________
Bidder’s Affidavit
________
Non-Collusion Affidavit
________
Affirmative Action Regulations Certification/ADA Compliance
________
Bidder’s Safety Acknowledgement
________
Bidder’s Checklist
________
Disclosure of Investment Activities in Iran
________
Provided by
Reviewed
Initial
Owner
Insurance Requirements and Hold Harmless Language (pp. 21-22)
________
Mandatory Affirmative Action Language (Exhibit A/ B)
________
Americans with Disabilities Act of 1990 Language (Exhibit C)
________
Schedule of Payment of Bills (Exhibit E)
________
11
STOCKHOLDER DISCLOSURE CERTIFICATION
(N.J.S.A. 52:25-24.2)
This Statement Shall Be Included with Bid Submission
This information must be provided on this page or attached to this page, or a certification must be
submitted that such disclosure does not apply to this bidder.
Name of Business:_______________________________________________________________
CHECK ONE:
I certify that the list below contains the names and home addresses of all stockholders,
shareholders or members of partnerships holding 10% or more of the issued and outstanding
stock of the undersigned.
OR
I certify that no one stockholder, shareholder or member of partnership owns 10% or more of the
issued and outstanding stock of the undersigned.
Check the box that represents the type of business organization:
Partnership
Corporation
Sole Proprietorship
Limited Partnership
Limited Liability
Company Limited Liability Partnership Su
bchapter S Corporation
Sign and notarize the form below, and, if necessary, complete the stockholder list below.
Stockholders/Shareholders/Members of Partnerships:
Name: ______________________________
Name: ______________________________
Home Address: _______________________
____________________________________
Home Address: _______________________
___________________________________
Name: ______________________________
Name: ______________________________
Home Address: _______________________
____________________________________
Home Address: _______________________
___________________________________
Name: ______________________________
Name: ______________________________
Home Address: _______________________
____________________________________
Home Address: _______________________
___________________________________
Subscribed and sworn before me this ______ day of
________________ , 20 _____.
(Notary Public)
My Commission expires:
_________________________________
(Affiant)
________________________________
(Print name & title of affiant)
(Corporate Seal)
12
BIDDER QUESTIONNAIRE
The signatory of this PROPOSAL guarantees the truth and accuracy of all statements and of all
answers to interrogatories hereinafter made.
1.
How many years have you been in business under your present business name ?
_____
2.
List any other contracts of a similar nature that your organization has completed within
the past three years. Include the following information at minimum for each contract:
Name and address of owner; contact person; type of contract; contract price and
duration.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
3.
Have you, your company, or any organization of which you have been a responsible
officer or agent ever failed to complete any work or project contract awarded to you? If
so, where, when and why?
_____________________________________________________________________
_____________________________________________________________________
4.
Have you, your company, or any organization of which you have been a responsible
officer or agent ever defaulted on a contract? If so, when, where and why?
_____________________________________________________________________
_____________________________________________________________________
5.
Has your company ever been adjudged bankrupt, or been subject to a receivership, or an
order of reorganization? If so, when, where and why? ___________________________
_____________________________________________________________________
_____________________________________________________________________
BIDDER: _______________________________
SIGNED: _________________________________________
PRINT NAME: _________________________________________
TITLE: _________________________________________
DATE: _________________________________________
13
BIDDER'S AFFIDAVIT
STATE OF ____________________________}
SS:
COUNTY OF __________________________}
I, __________________________________, being duly sworn, depose and say that I reside at
_______________________________________________________________ , that I am the
(title) __________________________________________ who signed the above Proposal, that
I was duly authorized to sign the Proposal, that the Bid is a true offer of the Bidder, that the seal
attached is the seal of the Bidder, and that all declarations and statements contained in the Bid
are true to the best of my knowledge and belief.
BIDDER COMPANY NAME: __________________________________
SIGNED: __________________________________
PRINT NAME: __________________________________
TITLE: __________________________________
DATE: __________________________________
Sworn to and subscribed
before me this __________day
of ____________ 20____ .
____________________________
Notary Public
My commission expires
____________________________
14
NON-COLLUSION AFFIDAVIT
(N.J.S.A. 52:34-15)
STATE OF NEW JERSEY
SS:
COUNTY OF ____________________}
I, _________________________________, residing in __________________________,
County of _______________, State of __________________________, of full age, being first
duly sworn according to law, on my oath depose and say that:
I am the _____________________________________________________ (title or position) of
________________________________(name of firm), the bidder making this proposal for the
Bid entitled _________________________________, and that I executed the proposal with full
authority to do so; that said Bidder has not, directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free, competitive
bidding in connection with the above-named project; and that all statements contained in said
Proposal and in this affidavit are true and correct, and made with full knowledge that the CITY
OF SUMMIT relies upon the truth of the statements contained in said Proposal and in the
statements contained in this affidavit in awarding the contract for the said project.
I further warrant that no person or selling agency has been employed or retained to solicit or
secure such contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, except bona fide employees or bona fide established commercial
or selling agencies maintained by ________________________________________.
SIGNED: __________________________________
PRINT NAME: __________________________________
DATE: __________________________________
Sworn to and subscribed
before me this __________day
of ____________ 20____ .
____________________________
Notary Public
My commission expires
____________________________
15
AFFIRMATIVE ACTION REGULATIONS
NJSA 10:5-31 and NJAC 17:27
(see Exhibits)
A. PROFESSIONAL, GOODS AND SERVICE CONTRACTS - The successful bidder shall submit to the public
agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents as
forms of evidence:
1.
A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned
affirmative action program (good for one year from date of letter); OR
2.
A photocopy of a Certificate of Employee Information Report approval, issued in accordance with NJAC 17:24-4; OR
3.
An Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be
completed by the contractor, in accordance with NJAC 17:27-4. The successful bidder must submit the copies of the AA302
Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts. The Public Agency
copy is submitted to the public agency, the vendor copy is retained by the vendor.
B. CONSTRUCTION CONTRACTS – After notification of award, but prior to signing a construction contract, the
contractor shall submit to the public agency compliance officer and the Division an initial project workforce report (Form AA201)
provided to the public agency by the Division for distribution to and completion by the contractor, in accordance with NJAC 17:27-7.
The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and
N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence.
The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with
the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq.
_____________________________________
_________________________________
Company name
Signature
_________________________________
Print Name
Sworn to and subscribed
before me this __________day
________________________________________
of ____________ 20____ .
Title
________________________________________
____________________________
Date
Notary Public
My commission expires
____________________________
AMERICANS WITH DISABILITIES ACT OF 1990
42 U.S.C. S12 1 01 et seq.
(see Exhibits)
The undersigned vendor certifies that he/she is aware of the commitment to comply with the provisions of Title II of the Americans With
Disabilities Act of 1990 (the "ACT") (42 U.S.C. S12 1 01 et seq.),
__________________________________
_____________________________
Company name
Signature
_____________________________
Print Name
Sworn to and subscribed
before me this __________day
_____________________________
Title
of ____________ 20____ .
_____________________________
Date
____________________________
Notary Public
My commission expires
____________________________
16
SUBMIT ONLY IF CHECKED
BIDDERS SAFETY ACKNOWLEDGEMENT
The undersigned hereby states that as a principal of the firm submitting this proposal, he or she
is fully aware that all safety regulations of the Occupational Safety and Health Administration
(OSHA) and the requirements of the State of New Jersey Department of Labor and Industry and
Manual On Uniform Traffic Control Devices (MUTED) shall be adhered to on this project and
that he or she shall instruct his or her personnel to follow these regulations. These regulations
include, but not limited to, the regulations concerning Trench Excavation, Traffic Control,
Competent Persons and Confined Space Regulations.
If it is observed by an official representative of the City that these safety regulations are not
being followed and there exists a potential serious safety deficiency that could result in accident,
I acknowledge that this City representative may stop the project until the safety deficiency is
corrected without any claim for additional compensation by this firm.
_______________________________
__________________________________
Witness or Attested By
Signature
_______________________________
__________________________________
Date
Name of Organization
__________________________________
Print Name and Title of Person Signing
17
City of Summit
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
Project Name:_________________________________________
Bidder Name:____________________________________
Pursuant to Public Law 2012, c.25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a
contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or
entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the New Jersey Department of Treasury
(“Department”) as a person or entity engaging in investment activities in Iran. If the Department Director finds a person or entity to be
in violation of the principles which are the subject of this law, s/he shall take action as may be appropriate and provided by law, rule or
contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and
seeking debarment or suspension of the person or entity.
I certify, pursuant to Public Law 2012, c. 25, that the person or entity listed above for which I am authorized to bid/renew:
is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that
provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or
liquefied natural gas, for the energy sector of Iran,
AND
is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days or more, if
that person or entity will use the credit to provide goods or services in the energy sector in Iran.
IN THE EVENT THAT A PERSON OR ENTITY IS UNABLE TO MAKE BOTH OF THE ABOVE CERTIFICATIONS because it or
one of its parents, subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise
description of the activities MUST be provided in Part 2 below to the City of Summit under penalty of perjury. FAILURE TO
PROVIDE SUCH WILL RESULT IN THE PROPOSAL BEING RENDERED AS NON-RESPONSIVE and appropriate penalties, fines
and/or sanctions will be assessed as provided by law.
PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN
You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents,
subsidiaries, or affiliates, engaging in the investment activities in Iran outlined above by completing the box below.
THOROUGH ANSWERS TO EACH QUESTION MUST BE PROVIDED, ATTACH ADDITIONAL PAGES IF NECESSARY.
Name:________________________________________________
Relationship to Bidder:____________________________
Description of Activities:______________________________________________________________________________________
Duration of Engagement:_______________________________
Anticipated Cessation Date:_________________________
Bidder Contact Name:__________________________________
Contact Phone Number:____________________________
Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments
thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the
above-referenced person or entity. I acknowledge that the City of Summit is relying on the information contained herein and
thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any
contracts with the City of Summit to notify the City of Summit in writing of any changes to the answers of information contained
herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this
certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a
material breach of my agreements(s) with the City of Summit and that the City of Summit at its option may declare any contract(s)
resulting from this certification void and unenforceable.
Full Name (Print):______________________________________
Signature:_______________________________________
Title:_________________________________________________
Date:___________________________________________
18
INSTRUCTIONS TO BIDDERS
I.
SUBMISSION OF BIDS
A.
The City of Summit, Union County, New Jersey (hereinafter referred to as "Owner") invites sealed bids
in accordance with the public advertisement as required by law, with a copy of said notice being
attached hereto and made a part of these specifications.
B.
Sealed bids will be received by the designated representative at the time and place stated in the
Notice to Bidders, and at such time and place will be publicly opened and read aloud.
C.
The bid proposal form shall be submitted, in a sealed envelope: (1) addressed to the OWNER, (2)
bearing the name and address of the bidder written on the face of the envelope, and (3) clearly
marked "BID" with the contract title and/or bid number being bid. DO NOT STAPLE, BIND OR
OTHERWISE FASTEN ANY BID DOCUMENTS; USE ONLY EASILY REMOVABLE PAPER CLIPS,
BINDER CLIPS, ETC. ALL PAGES MUST BE 8 ½ X 11”, DO NOT INCLUDE/FASTEN SMALLER OR
LARGER FOLDED PAGES; PROPOSAL MUST BE COPIER READY.
D.
It is the bidder's responsibility to see that bids are presented to the OWNER by the hour and at the
place designated. Bids may be hand delivered or mailed; however, the OWNER disclaims any
responsibility for bids forwarded by regular or overnight mail. If the bid is sent by express mail service,
the designation in section C, above, must also appear on the outside of the express mail envelope.
Bids received after the designated time and date will be returned unopened.
E.
Sealed bids forwarded to the OWNER before the time of opening of bids may be withdrawn upon
written application of the bidder who shall be required to produce evidence showing that the individual
is or represents the principal or principals involved in the bid. Once bids have been opened, they must
remain firm for a period of sixty (60) calendar days, or for such longer period as may be agreed
pursuant to N.J.S.A. 40A:11-24.a.
F.
All prices and amounts must be written in ink or preferably machine printed. Bids containing any
conditions, omissions, unexplained erasures or alterations, items not called for in the bid proposal
form, attachment of additive information not required by the specifications, or irregularities of any kind,
may be rejected by the OWNER. Any changes, whiteouts, strikeouts, etc. in the bid must be initialed
in ink by the person signing the bid.
G.
Each bid proposal form must give the full business address, mailing address if different, business
phone, fax, e-mail if available, the contact person of the bidder and be signed by an authorized
representative as follows:
Bids by partnerships must furnish the full name of all partners and must be signed in the partnership
name by one of the members of the partnership or by an authorized representative, followed by the
signature and designation of the person signing.
Bids by corporations must be signed in the legal name of the corporation, followed by the name of the
State in which incorporated and must contain the signature and designation of the president,
secretary or other person authorized to bind the corporation in the matter.
Bids by sole-proprietorship shall be signed by the proprietor.
When requested, satisfactory evidence of the authority of the officer signing shall be furnished.
H.
Bidder should be aware of the following statutes that represent “Truth in Contracting” laws:
NJSA 2C:21-34, et seq. governs false claims and representations by bidders. It is a serious crime for
the bidder to knowingly submit a false claim and/or knowingly make material misrepresentation.
NJSA 2C:27-10 provides that a person commits a crime if said person offers a benefit to a public
servant for an official act performed or to be performed by a public servant, which is a violation of
official duty.
NJSA 2C:27-11 provides that a bidder commits a crime if said person, directly or indirectly, confers or
agrees to confer any benefit not allowed by law to a public servant.
Bidder should consult the statutes or legal counsel for further information.
I.
Bidders shall insert prices for furnishing all of the materials and/or labor required by these
specifications. Prices shall be net, including any charges for packing, crating, containers, etc. All
transportation charges shall be fully prepaid by the contractor F.O.B. destination and
placement at locations specified by the OWNER. As specified, placement may require inside
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deliveries. No additional charges will be allowed for any transportation costs resulting from partial
shipments made for the contractor’s convenience.
J.
The vendor shall guarantee any or all materials and services supplied under these specifications.
Defective or inferior items shall be replaced at the expense of the vendor. In case of rejected
materials, the vendor will be responsible for return freight charges.
II. BID SECURITY AND BONDING REQUIREMENTS
The following provisions if indicated by an (X), shall be applicable to this bid and be made a part of the bidding
documents:
A. BID GUARANTEE (mandatory for construction over $100K; becomes mandatory if required
for any other bid)
Bidder shall submit with the bid a certified check, cashier's check or bid bond in the amount of ten percent (10%) of
the total price bid, not to exceed $20,000, payable unconditionally to the OWNER. When submitting a Bid Bond, it
shall contain Power of Attorney for full amount of Bid Bond from a surety company authorized to do business in the
State of New Jersey and acceptable to the OWNER. The check or bond of the unsuccessful bidder(s) shall be
returned pursuant to NJSA 40A:11-24a. The check or bond of the bidder to whom the contract is awarded shall be
retained until a contract is executed and the required performance bond or other security is submitted. The check
or bond of the successful bidder shall be forfeited if the bidder fails to enter into a contract pursuant to N.J.S.A.
40A:11-21.
Failure to submit a bid guarantee shall result in rejection of the bid.
B. CONSENT OF SURETY (mandatory for construction over $100K; becomes mandatory if
required for any other bid)
Bidder shall submit with the bid a Certificate (Consent of Surety) with Power of Attorney for full amount of bid price
from a Surety Company authorized to do business in the State of New Jersey and acceptable to the OWNER
stating that it will provide said bidder with a Performance Bond in the full amount of the awarded contract. This
certificate shall be obtained in order to confirm that the bidder to whom the contract is awarded will furnish
Performance , and Labor and Material (Payment) and /or Maintenance Bonds, if applicable, from an acceptable
surety company on behalf of said bidder, any or all subcontractors or by each respective subcontractor or by any
combination thereof which results in performance security equal to the total amount of the contract, pursuant to
N.J.S.A. 40A:11-22.
Failure to submit a consent of surety form shall result in rejection of the bid.
C. PERFORMANCE BOND (mandatory for construction over $100K; becomes mandatory if
required for any other bid)
Successful bidder shall simultaneously with the delivery of the executed contract, submit an executed bond in the
amount of one hundred percent (100%) of the awarded contract as security for the faithful performance of this
contract.
The performance bond provided shall not be released until final acceptance of the whole work and then only if any
liens or claims have been satisfied.
Failure to submit this with the executed contract shall be cause for declaring the contract null and
void pursuant to NJSA 40A:11-22.
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The surety on such bond or bonds shall be a duly authorized surety company authorized to do business in
the State of New Jersey N.J.S.A. 17:31-5.
III. INTERPRETATION AND ADDENDA
A.
The bidder understands and agrees that its bid is submitted on the basis of the specifications prepared by the
OWNER. The bidder accepts the obligation to become familiar with these specifications.
B.
Bidders are expected to examine the specifications and related documents with care and observe all their
requirements. Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to the
appropriate official. Any prospective bidder who wishes to challenge a bid specification shall file such
challenges in writing with the contracting agent no less than three business days prior to the opening of the
bids. Challenges filed after that time shall be considered void and having no impact on the contracting unit or
the award of a contract pursuant to NJSA 40A:11-13. In the event the bidder fails to notify the OWNER of
such ambiguities, errors or omissions, the bidder shall be bound by the requirements of the specifications and
the bidder’s submitted bid.
C.
No oral interpretation and or clarification of the meaning of the specifications for any goods and services will
be made to any bidder. Such request shall be in writing, addressed to the OWNER’S representative stipulated
in the specification. In order to be given consideration, written requests for interpretation must be received at
least seven (7) business days prior to the date fixed for the opening of the bid.
All interpretations, clarifications and any supplemental instructions will be in the form of written addenda to the
specifications, and will be distributed to all prospective bidders, in accordance with N.J.S.A. 40A:11-23. All
addenda so issued shall become part of the specification and bid documents, and shall be acknowledged by
the bidder in the bid. The OWNER’S interpretations or corrections thereof shall be final.
When issuing addenda, the owner shall provide required notice prior to the official receipt of bids to any
person who has submitted a bid or who has received a bid package pursuant to NJSA 40A:11-23c.1.
D.
Discrepancies in Bids
1.
If the amount shown in words and its equivalent in figures do not agree, the written words shall be
binding. Ditto marks are not considered writing or printing and shall not be used.
2.
In the event that there is a discrepancy between the unit prices and the extended totals, the unit
prices shall prevail. In the event there is an error of the summation of the extended totals, the
computation by the OWNER of the extended totals shall govern.
E.
Pre-Bid Conference (Construction)
If stated in the Notice to Bidders:
A Pre-Bid Conference will NOT be held for this bid.
A Pre-Bid Conference for this proposal will be held on ___________________________________.
Attendance is not mandatory, but strongly recommended. Failure to attend does not relieve the
bidder of any obligations or requirements.
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IV. BRAND NAMES, PATENTS, STANDARDS OF QUALITY AND PERFORMANCE
A.
Brand names and/or descriptions used in these specifications are to acquaint bidders with the types of
goods and services desired and will be used as a standard by which goods and services offered as
equivalent will be evaluated.
B.
Variations between the goods and services described and the goods and services offered are to be
fully identified and described by the bidder on a separate sheet and submitted with the bid proposal
form. Vendor literature WILL NOT suffice in explaining exceptions to these specifications. In the
absence of any exceptions by the bidder, it will be presumed and required that the goods and services
as described in the bid specification be provided or performed.
C.
It is the responsibility of the bidder to document and/or demonstrate the equivalency of the goods and
services offered. The OWNER reserves the right to evaluate the equivalency of the goods and
services.
D.
In submitting its bid, the bidder certifies that the goods and services to be furnished will not infringe
upon any valid patent or trademark and that the successful bidder shall, at its own expense, defend
any and all actions or suits charging such infringement, and will save the OWNER harmless from any
damages resulting from such infringement.
E.
Only manufactured and farm products of the United States, wherever available, shall be used on this
contract pursuant to N.J.S.A. 40A:11-18.
F.
Wherever practical and economical to the OWNER, and whenever appropriate for the types of
equipment or materials being supplied, it is desired that recycled or recyclable products be provided.
However, no such recycled or recyclable materials shall be used in any vehicle, equipment, or
construction project without the specific approval of the OWNER.
G.
The contractor shall guarantee any or all goods and services supplied under these specifications.
Defective or inferior goods shall be replaced at the expense of the contractor. The contractor will be
responsible for return freight or restocking charges.
V.
INSURANCE AND INDEMNIFICATION
A. Types and Amounts of Required Insurance
The Bidder shall maintain insurance of the types described below. The minimum amounts of insurance to be
carried by the Bidder during the life of the contract shall be as listed.
The coverage listed below must be provided through an insurance company which carries a minimum A.M. Best Rating
of A, VIII. A certificate of insurance with a separate Additional Insured Endorsement shall be submitted to the City of
Summit prior to the commencement of any work, and shall provide for thirty (30) days written notice of cancellation or
reduction of coverage.
a. General Liability, including Premises Operations, Products/Completed Operations, Personal and Advertising
Injury Liability, Contractual Liability and Property Damage Liability
Combined Single Limit of $1,000,000.00 Each Occurrence and a $2,000,000.00 General Aggregate and a
$2,000,000.00 Products-Completed Operations Aggregate, with City of Summit to be named as additional
insured using Forms CG2010 and CG2037 or their equivalents (a blanket additional insured endorsement
is not an equivalent). The General Liability Policy may not contain a “third-party over action” exclusion,
therefore a copy of the vendor’s general liability policy may be requested for review. Property damage
coverage shall be extended to cover damage to underground wires, ducts, pipes, conduits, etc.
b. Workers' Compensation and Employer's Liability Insurance
Statutory Limits of Workers’ Compensation insurance shall be maintained in full force during the life of the
contract, covering all employees engaged in performance of the contract pursuant to N.J.S.A. 34:15-12(a)
and N.J.A.C. 12:235-1.6. Each subcontractor shall provide Statutory Limits of Workers' Compensation and
Employer's Liability Insurance for the latter's employees, unless such employees are covered by the
protection afforded by Contractor's insurance.
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Employers Liability Insurance shall have limits not less than $500,000 per accident.
c. Automobile Liability Insurance to include “Non-Owned and Hired Automobiles” with City of Summit to be named
as additional insured by endorsement.
One person in any one occurrence ..................................................................................... $500,000.
Two or more persons in any one occurrence .................................................................... $l,000,000.
Property damage in any one occurrence ............................................................................ $250,000.
OR
Combined Single Limit ...................................................................................................... $l,000,000.
The policies shall remain in effect until all work has been completed. The vendor shall ascertain the cost of all
required insurance before preparing and submitting the bid.
Certificates of the Required Insurance
Certificates of Insurance for those policies required above shall be submitted to and accepted by the City of Summit
before the contract can be fully executed. Such coverage shall be with an insurance company authorized to do
business in the State of New Jersey and shall name the City of Summit as an additional insured.
The certificate of General Liability insurance furnished by the vendor shall indicate that contractual liability is
included. The certificate shall also state that the vendor’s insurance for general liability, public personal injury
liability and property damage liability (in paragraph b. above) and automobile liability (in paragraph c. above) names
the City of Summit as an additional insured.
Self-insured contractors shall submit an affidavit attesting to their self-insured coverage and shall name the City of
Summit as an additional insured.
Insurance shall be issued on a primary and non-contributory basis; and a waiver of subrogation in favor of the City
of Summit shall be included by endorsement.
Indemnification
Successful vendor shall indemnify and hold harmless the City of Summit, its officers, agents, and employees, from
all claims, suits or actions and damages or costs of every name and description to which the City of Summit may be
subjected or put by reason of injury to the person or property of another, or the property of the City of Summit,
resulting from negligent acts or omissions on the part of the contractor, its agents, servants or subcontractors in the
delivery of goods and services, or in the performance of the work under this contract.
D. Subletting
If any work is sublet, each subcontractor shall provide the same types and limits of insurance as required in a, b,
and c, above by the contractor, unless the subcontractors are covered under the contractor’s insurance.
VI.
PREPARATION OF BIDS
A.
The OWNER is exempt from any local, state or federal sales, use or excise tax (N.J.S.A. 54:32B-9).
B.
Estimated Quantities (Open-End Contracts): The OWNER has attempted to identify the item(s) and the
estimated amounts of each item bid to cover its requirements; however, past experience shows that the
amount ordered may be different than that submitted for bidding. The right is reserved to decrease or
increase the quantities specified in the specifications pursuant to NJAC 5:30-11.2 and 11.10. NO MINIMUM
PURCHASE IS IMPLIED OR GUARANTEED.
C. Successful bidder shall be responsible for obtaining any applicable permits or licenses from any government
entity that has jurisdiction to require the same. All bids submitted shall have included this cost.
D. Bidders shall insert prices for furnishing all of the materials and/or labor required by these specifications.
Prices shall be net, including any charges for packing, crating, containers, etc. All transportation charges shall
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be fully prepaid by the contractor F.O.B. destination and placement at locations specified by the OWNER. As
specified, placement may require inside deliveries. No additional charges will be allowed for any transportation
costs resulting from partial shipments made for the contractor’s convenience.
VII. STATUTORY AND OTHER REQUIREMENTS
The following are mandatory requirements of this bid and contract when applicable.
A. Mandatory Affirmative Action Certification (all bids and contracts)
No firm may be issued a contract unless it complies with the affirmative action provisions of N.J.S.A. 10:5-31 et
seq. and N.J.A.C. 17:27-1 et seq. The following information summarizes the full, required regulatory text, included
as Exhibits A and B of this bid specification.
A. PROFESSIONAL, GOODS AND SERVICE CONTRACTS - Each contractor shall submit to the public
agency, after notification of award but prior to execution of a goods and services contract, one of the following three
documents:
1.
A photocopy of a valid letter that the contractor is operating under an existing Federally approved
or sanctioned affirmative action program (good for one year from the date of the letter) (Letter of Federal
Approval); or
2.
A photocopy of a Certificate of Employee Information Report approval, issued in accordance with
NJAC 17:24-4 (State Certificate); or
3.
An Employee Information Report (Form AA302) provided by the Division and distributed to the
public agency to be completed by the contractor, in accordance with NJAC 17:27-4.
B. MAINTENANCE/CONSTRUCTION CONTRACTS – After notification of award, but prior to signing the
contract, the contractor shall submit to the public agency compliance officer and the Division of Contract
Compliance and Equal Employment Opportunity in Public Contracts (Division) an initial project workforce report
(Form AA201) provided to the public agency by the Division for distribution to and completion by the contractor, in
accordance with NJAC 17:27-7.
The contractor shall also submit a copy of the Monthly Project Workforce Report once a month thereafter
for the duration of the contract to the Division and to the public agency compliance officer. The contractor shall also
cooperate with the public agency in the payment of budgeted funds, as is necessary, for on-the-job and/or off-the-
job programs for outreach and training of minorities and women.
B. Americans with Disabilities Act of 1990 (all bids and contracts)
Discrimination on the basis of disability in contracting for the purchase of goods and services is prohibited. Bidders
are required to read Americans With Disabilities language that is included as Exhibit C of this specification and
agree that the provisions of Title II of the Act are made a part of the contract. The successful bidder is obligated to
comply with the Act and to hold the OWNER harmless (42 USC §12101 et seq).
C.
Prevailing Wage Act (When Applicable)
Pursuant to N.J.S.A. 34:11-56.25 et seq., successful bidders on projects for public work shall adhere to all
requirements of the New Jersey Prevailing Wage Act. The contractor shall be required to submit a certified payroll
record to the OWNER within ten (10) days of the payment of the wages. The contractor is also responsible for
obtaining and submitting all subcontractors' certified payroll records within the aforementioned time period. The
contractor shall submit said certified payrolls in the form set forth in N.J.A.C. 12:60-6.1(c). It will be the contractor's
responsibility to obtain any additional copies of the certified payroll form to be submitted by contacting the New
Jersey Department of Labor and Workforce Development, Division of Workplace Standards. Additional information
is available at www.state.nj.us/labor/lsse/lspubcon.html.
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D. Stockholder Disclosure (all bids and contracts)
N.J.S.A. 52:25-24.2 provides that no corporation, partnership, limited partnership, limited liability corporation,
limited liability partnership, Subchapter S corporation or sole proprietorship shall be awarded any contract for the
performance of any work or the furnishing of any goods or services, unless, prior to the receipt of the bid or
accompanying the bid of said entity, there is submitted a statement setting forth the names and addresses of all
stockholders in the entity who own ten percent or more of its stock of any class, or of all individual partners in the
partnership who own a ten percent or greater interest therein. The included Statement of Ownership shall be
completed and attached to the bid proposal. This requirement applies to all forms of corporations and partnerships,
including, but not limited to, limited partnerships, limited liability corporations, limited liability partnerships and
Subchapter S corporations.
Failure to submit a stockholder disclosure document shall result in rejection of the bid.
E. The New Jersey Worker and Community Right to Know Act (When Applicable)
The manufacturer or supplier of chemical substances or mixtures shall label them in accordance with the NJ
Worker and Community Right to Know Law (NJSA 34:5A-1 et seq., NJAC 8:59-2 et seq.). Containers that the law
and rules require to be labeled shall show the Chemical Abstracts Service number of all the components and the
chemical name. The manufacturer and supplier must properly label each container. Further, all applicable Material
Safety Data Sheets (MSDS) - hazardous substance fact sheet - must be furnished.
F. Non-Collusion Affidavit (all bids and contracts)
The Non-Collusion Affidavit, which is part of these specifications, shall be properly executed and submitted with the
bid proposal (NJSA 52:34-15).
G. Public Works Contractor Registration Act (When Applicable)
N.J.S.A. 34:11-56.48 et seq. requires that a general or prime contractor and any listed subcontractors named in
the contractor’s bid proposal shall possess a certificate at the time the bid proposal is submitted. After bid
proposals are received and prior to award of contract, the successful contractor shall submit a copy of the
contractor’s certification along with those of all listed subcontractors. All non-listed subcontractors and lower tier
sub-subcontractors shall be registered prior to starting work on the project. It is the general contractor’s
responsibility that all non-listed sub-contractors at any tier have their certificate prior to starting work on the job.
Under the law a “contractor” is “a person, partnership, association, joint stock company, trust, corporation or other
legal business entity or successor thereof who enters into a contract” which is subject to the provisions of the New
Jersey Prevailing Wage Act [N.J.S.A. 34:11-56.25 et seq.] It applies to contractors based in New Jersey or in
another state.
The law defines “public works projects” as contracts for "public work" as defined in the Prevailing Wage statute
[N.J.S.A. 34:11-56.26(5)]. The term means:
“Construction, reconstruction, demolition, alteration, or repair work, or maintenance work, including painting
and decorating, done under contract and paid for in whole or in part out of the funds of a public body,
except work performed under a rehabilitation program.
"Public work" shall also mean construction, reconstruction, demolition, alteration, or repair work, done on
any property or premises, whether or not the work is paid for from public funds…”
“Maintenance work" means the repair of existing facilities when the size, type or extent of such facilities is
not thereby changed or increased. While “maintenance” includes painting and decorating and is covered
under the law, it does not include work such as routine landscape maintenance or janitorial services.
To register, a contractor must provide the State Department of Labor with a full and accurately completed
application form. The form is available online at www.state.nj.us/labor/lsse/lspubcon.html.
N.J.S.A. 34:11-56.55 specifically prohibits accepting applications for registration as a substitute for a certificate of
registration.
Failure to submit this shall be cause for rejection of the bid.
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H. Business Registration Act (all bids and contracts)
NJSA 52:32-44 requires the following:
A contractor shall provide the contracting agency with the business registration of the contractor and that of any
named subcontractor prior to the time a contract, purchase order, or other contracting document is awarded or
authorized. At the sole option of the contracting agency, the requirement that a contractor provide proof of business
registration may be fulfilled by the contractor providing the contracting agency sufficient information for the
contracting agency to verify proof of registration of the contractor, or named subcontractors, through a
computerized system maintained by the State.
A subcontractor named in a bid or other proposal made by a contractor to a contracting agency shall provide a copy
of its business registration to any contractor who shall provide it to the contracting agency pursuant to the
provisions of subsection b. of this section. No contract with a subcontractor shall be entered into by any contractor
under any contract with a contracting agency unless the subcontractor first provides the contractor with proof of a
valid business registration. For bids and requests for proposals, the contracting agency must retain the proof of
business registration in the file where documents relating to the contract are maintained. For all other contracts,
proofs of business registration shall be maintained in an alphabetical file.
The contractor shall maintain and submit to the contracting agency a list of subcontractors and their addresses that
may be updated from time to time during the course of the contract performance. A complete and accurate list shall
be submitted before final payment is made for goods provided or services rendered or for construction of a
construction project under the contract. A contracting agency shall not be responsible for a contractor's failure to
comply with this subsection.
Information on obtaining a BRC from the New Jersey Division of Revenue is available online at www.nj.gov/njbgs
or by phone at (609) 292-1730.
Professional, Goods and Services Contracts (including purchase orders)
N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly
provide goods or perform services for a contractor fulfilling this contract:
1) the contractor shall provide written notice to its subcontractors to submit proof of business registration to
the contractor;
2) prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting
agency an accurate list of all subcontractors or attest that none was used;
3) during the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all
subcontractors and their affiliates that they must collect and remit to the Director, New Jersey Division of
Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales
of tangible personal property delivered into this State.
A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business
registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each
business registration not properly provided or maintained under a contract with a contracting agency. Information
on the law and its requirements is available by calling (609) 292-1730.
Construction Contracts (including public works related purchase orders)
N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly
provide goods or perform services for a contractor fulfilling this contract:
1) the contractor shall provide written notice to its subcontractors and suppliers to submit proof of business
registration to the contractor;
2) subcontractors through all tiers of a project must provide written notice to their subcontractors and suppliers
to submit proof of business registration and subcontractors shall collect such proofs of business registration
and maintain them on file;
3) prior to receipt of final payment from a contracting agency, a contractor must submit to the contacting
agency an accurate list of all subcontractors and suppliers or attest that none was used; and,
4) during the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify all
subcontractors and their affiliates that they must collect and remit, to the Director, New Jersey Division of
Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales
of tangible personal property delivered into this State.
A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business
registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each
business registration copy not properly provided or maintained under a contract with a contracting agency.
Information on the law and its requirements are available by calling (609) 292-1730.
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I.
Political Contribution Disclosure (Pay-to-Play) (all vendors doing business with public agencies)
Contractor is advised of the responsibility to file an annual disclosure statement of political contributions with the
New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if the contractor
receives contracts in excess of $50,000 from public entities in a calendar year. It is the contractor’s responsibility to
determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532
or at www.elec.state.nj.us.
J. Prompt Payment for Construction Contracts (When Applicable)
Pursuant to NJSA 2A:30A-1 et seq., payments for construction contracts will be approved at Regular Meetings of
Common Council according to the attached Exhibit E, Schedule of Council Meeting/Bill Payment and Voucher
Submission Dates, when all of the following occurs, unless otherwise notified in writing by the City:
work is completed and accepted by the City, and
a bill or invoice for the work has been received by the City (the date of which will be the “billing date”, not
the date on the bill or invoice), and
a signed voucher has been received by the City from the contractor.
K. Disclosure of Investment Activities in Iran (all bids and contracts) – All contractors are required to comply
with N.J.S.A. 52:32-55 through 59 and complete the certification form provided by the City of Summit.
L. Withdrawal of Bids for Public Works Contracts (When Applicable)
N.J.S.A. 40A:11-23.3 authorizes a bidder to request withdrawal of a public works bid (defined in N.J.S.A. 40A:11-
2(34) due to a mistake on the part of the bidder. A mistake is defined by N.J.S.A. 40A:11-2(42) as a clerical error
that is an unintentional and substantial computational error or an unintentional omission of a substantial
quantity of labor, material, or both, from the final bid computation.
A bidder claiming a mistake under N.J.S.A. 40A:11-23.3 must submit a request for withdrawal, in writing, by
certified or registered mail to the Purchasing Agent, City of Summit, 512 Springfield Avenue, Summit, NJ 07901.
The bidder must request withdrawal of a bid due to a mistake, as defined by the law, within five business days after
the receipt and opening of the bids. Since the bid withdrawal request shall be effective as of the postmark of the
certified or registered mailing, the Purchasing Agent may contact all bidders, after bids are opened, to ascertain if
any bidders wish to, or already have, exercised a request to withdraw their bid pursuant to N.J.S.A. 40A:11-23.3.
A bidder’s request to withdraw the bid shall contain evidence, including any pertinent documents, demonstrating
that a mistake was made. Such documents and relevant written information shall be reviewed and evaluated by
the public owner’s designated staff pursuant to the statutory criteria of N.J.S.A. 40A:11-23.3.
The public owner will not consider any written request for a bid withdrawal for a mistake, as defined by N.J.S.A.
40A:11-2(42), by a bidder in the preparation of a bid proposal unless the postmark of the certified or registered
mailing is within the five business days following the opening of bids.
M. Document Retention
Pursuant to N.J.A.C. 17:44-2.2: The Company shall maintain all documentation related to products, transactions or
services under this contract for a period of five years from the date of final payment. Such records shall be made
available to the New Jersey Office of the State Comptroller upon request.
VIII.
METHODS OF AWARD
A.
All contracts shall be for 12 consecutive months unless otherwise noted in Technical or Supplemental
Specifications. Pursuant to requirements of NJAC 5:30-5.1 et seq., any contract resulting from this bid
shall be subject to the availability and appropriation of sufficient funds annually. Please see section X,
TERMINATION OF CONTRACT, SUB-SECTION E, for additional information.
B.
The OWNER may award the work on the basis of the Base Bid, combined with such Alternates as
selected, until a net amount is reached which is within the funds available.
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C.
If the award is to be made on the basis of Base Bids only, it will be made to that responsible bidder
submitting the lowest base bid. If the award is to be made on the basis of a combination of a Base Bid with
selected Options, it will be made to that responsible bidder submitting the lowest net bid.
D.
The OWNER may also elect to award the contract on the basis of line items or unit prices, whichever
results in the lowest total amount.
E.
The successful bidder will not assign any interest in this contract and shall not transfer any interest in the
same without the prior written consent of the OWNER.
F.
The form of contract shall be submitted by the OWNER to the successful bidder. Terms of the
specifications/bid package prevail. Bidder exceptions must be formally accepted by the OWNER.
IX.
CAUSE FOR REJECTION OF BIDS
Bids may be rejected for any of the following reasons:
A.
All bids pursuant to NJSA 40A:11-13.2;
B.
If more than one bid is received from an individual, firm or partnership, corporation or association under the
same name;
C.
Multiple bids from an agent representing competing bidders;
D.
The bid is inappropriately unbalanced;
E.
The bidder is determined to possess, pursuant to NJSA 40A:11-4b, Prior Negative Experience; or
F.
If the successful bidder fails to enter into a contract within 21 days after making of the award, Sundays and
holidays excepted, or as otherwise agreed upon by the parties to the contract. In this case at its option, the
OWNER may accept the bid of the next lowest responsible bidder (NJSA 40A:11-24b).
X.
TERMINATION OF CONTRACT
A.
If, through any cause, the successful bidder shall fail to fulfill in a timely and proper manner obligations
under this contract or if the contractor shall violate any of the requirements of this contract, the OWNER
shall thereupon have the right to terminate this contract by giving written notice to the contractor of such
termination and specifying the effective date of termination. Such termination shall relieve the OWNER of
any obligation for balances to the contractor of any sum or sums set forth in the contract. OWNER will pay
only for goods or services accepted prior to termination.
B.
Notwithstanding the above, the contractor shall not be relieved of liability to the OWNER for damages
sustained by the OWNER by virtue of any breach of the contract by the contractor and the OWNER may
withhold any payments to the contractor for the purpose of compensation until such time as the exact
amount of the damage due the OWNER from the contractor is determined.
C.
The contractor agrees to indemnify and hold the OWNER harmless from any liability to
subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful
termination of the contract by the OWNER under this provision.
D.
In case of default by the successful bidder, the OWNER may procure the goods or services from other
sources and hold the successful bidder responsible for any excess cost.
E.
Continuation of the terms of this contract beyond the fiscal year is contingent on availability of funds in the
following year's budget. In the event of unavailability of such funds, the OWNER reserves the right to
cancel this contract.
F.
Acquisition, Merger, Sale and/or Transfer of Business, Etc.
It is understood by all parties that if, during the life of the contract, the contractor disposes of his/her
business concern by acquisition, merger, sale and/or transfer or by any means convey his/her interest(s) to
another party, all obligations are transferred to that new party. In this event, the new owner(s) will be
required to submit all documentation/legal instruments that were required in the original bid/contract. Any
change shall be approved by the OWNER.
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G.
The contractor will not assign any interest in the contract and shall not transfer any interest in the same
with the prior written consent of the OWNER.
H.
The OWNER may terminate the contract for cause or without cause by providing 30 calendar days
advanced notice to the contractor.
XI.
PAYMENT
A.
No payment will be submitted to the City Treasurer and Common Council for approval unless duly
authorized by the OWNER’s authorized representative and accompanied by proper documentation.
B.
Payment will be made in accordance with the Owner’s policy and procedures. See Exhibit E, Schedule of
Council Meeting/Bill Payment and Voucher Submission Dates.
29
XI.
VALET PARKING SERVICES
SCOPE OF SERVICES
PROJECT DESCRIPTION:
The City of Summit is soliciting bids from parking valet firms to conduct valet parking services in possibly various
locations. The base bid proposal is for valeted vehicles up to 100 vehicles in the upper levels of the Springfield
Avenue Tier Garage, located at 444A Springfield Avenue, Summit, New Jersey 07901. The alternate bid items are
for the valet services for the Railroad Avenue Lot located on 375 Broad Street, Summit, NJ 07901 and/or Customer
valet services at a location to be determined for customer valet parking during the holiday season.
PROJECT:
Valet Parking Services: Provide daily valet parking services beginning at 8 AM until 10 PM Monday through
Friday excluding City Holidays, : New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day,
Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day or other
“parking” holidays designated by the City of Summit. The lot will not be staffed nor revenues collected for the
City’s recognized holidays nor after 6 PM Monday through Friday nor on Weekends.
MINIMUM REQUIREMENTS:
Services required of the consultant include:
1. Provide excellent professional valet parking services in a timely fashion.
2. Contractor must be currently and actively engaged in the provision of valet parking services and be
able to provide references from at least three (3) current municipal or commercial customers where
they valet park at least 150 cars on a daily basis. The Contractor must enclose a written synopsis on a
separate piece of paper of the methods used for current contract on handling up to 100 valet cars
within a garage environment.
3. The contractor will have on site, three locking key valet stands –one for the 1st upper level, 4th level and
the 5th level. The valet stands will be used when need to quickly move or retrieve valet vehicles. For the
alternate items a single valet stand for each alternative will be required.
4. The contract will be for a period of three months with a possible extension on a month to month basis
with 30-days written notice up to a total of 24 months. The City has the right to renew the contract on a
month to month basis. The total contract years may not exceed two (2) years from the initial award
date.
5. The Contractor agrees to the consideration of after the initial 3 months to an extension on a month to
month basis with 30-days written notice up a total contract term of 24 months of the contract.
□ Yes
□ No
_____________________________________________ Date________________________
Signed
_____________________________________________
Name and Title
6. Contractor must provide parking valet services while maintaining access (both entrance and exits) to
the parking garage; and egress and ingress to all areas at all times.
7. Contractor shall provide written procedures for patrons who return for their vehicles after the hours of
valet parking operation. Any and all written procedures must be approved by the City’s Parking
Services Agency. If a vehicle is left and is not picked up by the time the respondent’s staff is set to
leave and a valet key was given to the valet operation, then said keys must be locked inside the vehicle
hidden from public view and the vehicle cannot be blocked-in by any other vehicles parked in the lot.
30
If an emergency arises whereby the Contractor must leave the premises, they must contact all
customers to provide locations of vehicle/keys via email/text message as well as the City’s Parking
Services Manager on the procedure to get their vehicle. If the vehicle is not picked up within 24-hours,
the Contractor is to notify the City’s Parking Services Manager at 908-522-5100.
8. At no time can the Contractor give special permission for overnight parking within any parking
lot/garage. City ordinance does not allow overnight parking without a residential overnight quarterly
pre-paid parking permit.. If an emergency arises, the parker must contact the Summit Police
Department at 908-273-0051 and it is the strictly up to the Police Department to grant permission.
9. Contractor is responsible for all operating costs including all materials, supplies and personnel needed
to perform valet parking services according to the contract which also includes payroll, payroll taxes,
insurance, uniforms and claims settlement.
10. Contractors are responsible for the screening, hiring, supervising and the termination of all of its
employees and shall comply with all applicable federal, state and local laws. All of the Contractor’s
employees shall have a valid driver’s licenses verified annually and shall be subject to, at the
Contractor’s sole expense, annual drug testing.
11. Contractor will supply before contract begins proof of valid driver’s licenses and that a criminal
background check has been completed, at the Contractor’s sole expense, for each employees that will
be fulfilling the services of this contract. NO EMPLOYEE OF THE CONTRACTOR WHO HAS BEEN
CONVICTED OF A CRIME OR OFFENSE INVOLVING MORAL TURPITUDE SHALL WORK IN THE
SPRINGFIELD AVENUE TIER, RAILROAD AVENUE LOT AND ANY OTHER DESIGNATED LOT
FOR CUSTOMER VALET PARKING UNDER THIS CONTRACT.
12. Contractor will provide documentation of valid driver’s licenses and that drug testing was completed
upon award of contract. This documentation should be sent to the attention of the Parking Services
Manager.
13. Parking Service staff will provide a mechanism to validate valid employee parking permits of any
valeted vehicles during the valet operation either by having parking services staff available or through
an electronic software to look up permits and prepaid parkers. Parking Services will confirm payments
of valeted vehicles. If the valet vehicle has not made the daily parking fee, the vehicle will be in
violation and is subject to ticketing.
14. Contractor must supply a valet number ticket to the parker and place another ticket with the same
corresponding ticket to be displayed in the window of the vehicle which shows the date parked Anyone
valeted vehicle not displaying a current valet numbered ticket and/or not making payment of the daily
fee are subject to a parking violation.
15. Contractor shall ensure that all vehicles are placed within the designated areas of the Springfield
Avenue Tier Garage or Railroad Avenue Lot or any other designated lot for customer valet parking
under this contract. Contractor cannot park vehicles on any street and/or feed meters.
16. At no time can a Contractor utilize a handicapped parking space unless the driver of the vehicle has a
valid handicap placard or license plates.
17. The City reserves the right to audit daily parked vehicles counts and other records in connection with
this contract.
18. Contractor must adhere to all parking rules and regulations governed by the City of Summit and the
State of New Jersey.
19. Contractor and its employees shall never solicit, seek or accept gratuities of any kind for any of the
work or services provided in connection with the Contract.
31
20. The Contractor shall provide fully trained, professional valet attendants that shall be stationed in the
parking lot during all hours of operation. The valet representatives should arrive early enough to be in
operation at the opening time of 8 AM. The valet representatives should wear professional clean, neat
uniforms displaying the name of the Contractor.
21. The Contractor shall employ the minimum number of valet attendants as described in the base bid and
the alternates. However, in order to ensure that all patrons will not have to wait more than five (5)
minutes for their vehicles to be retrieved additional valet attendants might be required as requested by
the City of Summit on a day-to-day basis or week to week.
22. The City is responsible to maintain the parking garage/lot and necessary signage; however, the
contractor is required to ensure that trash is deposited into proper receptacles and keep the area in an
orderly appearance
23. Contractor cannot give any special permission to anyone for use of the facilities/office/garage/lot.
24. The Contractor may not display their own signage or distribute their own marketing materials without
the pre-written approval of the Parking Services Manager and the City’s Zoning Officer (signage).
25. All valet attendants are prohibited from eating, drinking and smoking at the valet station and in the
patrons’ cars. All valet attendants are prohibited from drinking alcoholic beverages, using or selling of
illegal drugs or being under the influence of alcohol or any illegal drug or carrying or storing weapons of
any kind on City property, while in uniform and/or conducting business on City property.
26. The Contractor’s employees must be competent in their work. If any person employed shall appear
incompetent or disorderly, the City shall notify the Contractor and specify how the employee is
incompetent or disorderly, and the Contractor shall take steps to correct and remedy the situation,
including disciplinary action, if necessary. In the event the situation is not remedied, the City shall have
the right to have such employees removed from Broad Street East Lot based on their incompetence or
disorderly conduct.
27. Contractor must report all accidents to the City’s Parking Services Manager, to include:
a.
Any accident involving any equipment or vehicle of the Contractor that occurs within the City during
the performance of work under the Contract
b.
Any damage to personal or real property that occurs within the City during and as a result of the
performance of work under the Contract.
The Contractor shall verbally notify the City’s Parking Services Manager immediately and deliver a
written report within twenty-four hours after the occurrence, Saturdays, Sundays and holidays
excepted. The report shall describe the occurrence, identify all person, equipment, vehicles and
property involved, and state the name of witnesses. If the accident occurs while driving a
Contractor’s or patrons’ vehicle the Summit Police Department must be notified immediately.
28. The work included in these specifications is also subject to all proposal documents, such as
Instructions to Responders, General Conditions, Specific Conditions, and all other documents that are
a part of this proposal package.
XII.
Qualifications
Provide the following, each on a separate sheet of paper with Section XII Qualifications and subsection labeled on
each separate sheet:
1) Description of the firm’s principal activities and that the firm is financially strong. The City reserves the right
to request information to determine financial stability.
2) Detailed information relating to “valet parking services” from current and previous clients.
32
3) Familiarity and experience with NJ city, county, and municipal government.
4) Compliance with applicable requirements described in this document.
5) Compliance with local, state, and federal codes, legislation, procedures, and regulations affecting work in
their professional area.
6) Biographies of the firm members that will be assigned including all relevant professional references.
7) References of municipal clients detailing nature of contracts held.
XIII.
Cost / Payment
Payment under this contract will be paid as follows:
1. A weekly time sheet shall be provided to the City of Summit’s parking services manager via email at
parking@cityofsummit.org by noon on the Monday morning of the proceeding week for the manager to
verify the number of staffing hours worked the previous week. Once approved the valet company may
email an invoice for services rendered.
2. If the discrepancy is of a large number, the Contractor may be subject to the contract being voided and/or
criminal prosecution.
- End of Specifications Exhibits Follow -
33
EXHIBIT A
(REVISED 4/10)
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)
N.J.A.C. 17:27
GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment
because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or
expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and
employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal
employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants
for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this
nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed,
color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex.
The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be
provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall
post copies of the notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer
pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in
accordance with N.J.A.C. l7:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to,
employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of
age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect
discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing
conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey
and as established by applicable Federal law and applicable Federal court decisions.
In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to
transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or
sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable
Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services
contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency
through the Division’s website at www.state.nj.us/treasury/contract_compliance)
The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal
Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of
these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts
Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the
Administrative Code at N.J.A.C. 17:27.
34
EXHIBIT C
AMERICANS WITH DISABILITIES ACT OF 1990
Equal Opportunity for Individuals with Disability
The CONTRACTOR and the OWNER do hereby agree that the provisions of Title II of the Americans With
Disabilities Act of 1990 (the "ACT") (42 U.S.C. S12 1 01 et seq.), which prohibits discrimination on the basis of
disability by public entities in all services, programs, and activities provided or made available by public entities, and
the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any aid,
benefit, or service on behalf of the OWNER pursuant to this contract, the CONTRACTOR agrees that the
performance shall be in strict compliance with the Act. In the event that the Contractor, its agents, servants,
employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract,
the CONTRACTOR shall defend the OWNER in any action or administrative proceeding commenced pursuant to
this Act. The Contractor shall indemnify, protect, and save harmless the OWNER, its agents, servants, and
employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature
arising out of or claimed to arise out of the alleged violation. The CONTRACTOR shall, at its own expense, appear,
defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such
action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant
to the OWNER grievance procedure, the CONTRACTOR agrees to abide by any decision of the OWNER which is
rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of
damages against the OWNER or if the OWNER incurs any expense to cure a violation of the ADA which has been
brought pursuant to its grievance procedure, the CONTRACTOR shall satisfy and discharge the same at its own
expense.
The OWNER shall, as soon as practicable after a claim has been made against it, give written notice thereof to the
CONTRACTOR along with full and complete particulars of the claim. If any action or administrative proceedings is
brought against the OWNER or any of its agents, servants, and employees, the OWNER shall expeditiously
forward or have forwarded to the CONTRACTOR every demand, complaint, notice, summons, pleading, or other
process received by the OWNER or its representatives.
It is expressly agreed and understood that any approval by the OWNER of the services provided by the
CONTRACTOR pursuant to this contract will not relieve the CONTRACTOR of the obligation to comply with the Act
and to defend, indemnify, protect, and save harmless the OWNER pursuant to this paragraph.
It is further agreed and understood that the OWNER assumes no obligation to indemnify or save harmless the
CONTRACTOR, its agents, servants, employees and subcontractors for any claim which may arise out of their
performance of this Agreement. Furthermore, the CONTRACTOR expressly understands and agrees that the
provisions of this indemnification clause shall in no way limit the CONTRACTOR’S obligations assumed in this
Agreement, nor shall they be construed to relieve the CONTRACTOR from any liability, nor preclude the OWNER
from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.
H:\Parking Services\Parking Services Shared Files\BIDS\2016ValetBidTierGaragerev3.doc
- 35 -
EXHIBIT E
SCHEDULE OF PAYMENT OF BILLS
2016
COUNCIL MEETING/Bill Payment
Dates:
SIGNED VOUCHER SUBMISSION
Dates*:
January 19, 2016
December 30, 2015
February 2, 2016
January 14, 2016
February 17, 2016
January 28, 2015
March 1, 2016
February 11, 2016
March 15, 2016
February 25, 2016
April 5, 2016
March 17, 2016
April 19, 2016
March 31, 2016
May 3, 2016
April 14, 2016
May 17, 2016
April 28, 2016
June 8, 2016
May 19, 2016
June 21, 2016
June 2, 2016
July 5, 2016
June 16, 2016
July 26, 2016
July 7, 2016
September 6, 2016
August 18, 2016
September 20, 2016
September 1, 2016
October 5, 2016
September 15, 2016
October 18, 2016
September 29, 2016
November 1, 2016
October 13, 2016
November 14, 2016
October 27, 2016
December 6, 2016
November 10, 2016
December 20, 2016
December 1, 2016
*Any signed vouchers submitted after 11:00 am on a Signed Voucher Submission Date will be
processed in the next billing cycle.
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"...SERVICES AGENCY CLARIFICATION #1 NO BID BOND REQUIRED DATE: SEPTEMBER 29, 2016 This is to inform prospective bidders that a bid bond or a performance bond are not required for this bid. Respectfully submitted, Rita M. McNany City of Summit Parking Services Manager 4 BID NOTICE CITY OF..."
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Purchasing Agent
Rita McNany
Parking Services Manager · Parking Services Agency
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