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Executive Summary
The City of Union City's audited financial statements for the fiscal years ending June 30, 2013 and 2012, are presented with reports of independent auditors and letters of comments and recommendations. The audit examines the financial position of various funds including the Current Fund, Trust Funds, and General Capital Fund. It includes comparative balance sheets, statements of operations, and fund balances. The document also covers supplementary information like cash schedules, receivables, interfund activities, and property valuations. The report includes an independent auditor’s report dated April 25, 2014.
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Document Text
--- Document: Audited Budget (FY 2013, 2012) Document ---
CITY OF UNION CITY
NEW JERSEY
AUDIT OF FINANCIAL STATEMENTS
AND
FEDERAL AND STATE GRANT PROGRAMS
FOR THE YEARS ENDED JUNE 30, 2013 AND 2012
WITH
REPORTS OF INDEPENDENT AUDITOR’S
AND
LETTERS OF COMMENTS AND RECOMMENDATIONS
CITY OF UNION CITY
TABLE OF CONTENTS
JUNE 30, 2013
EXHIBIT
PAGE
FINANCIAL SECTION
Independent Auditor's Report
1 - 4
Current Fund
Comparative Balance Sheets
A
Comparative Statements of Operations and Change
in Fund Balance
A-1
Statement of Revenues
A-2
Statement of Expenditures
A-3
Trust Funds
Comparative Balance Sheets
B
General Capital Fund
Comparative Balance Sheets
C
Statement of Fund Balance
C-1
Fixed Assets
Comparative Balance Sheets
D
NOTES TO THE FINANCIAL STATEMENTS
5 - 37
CITY OF UNION CITY
TABLE OF CONTENTS
JUNE 30, 2013
EXHIBIT
PAGE
SUPPLEMENTARY INFORMATION SECTION
Current Fund
Schedule of:
Cash - Treasurer
A-4
Petty Cash
A-5
Cash - Tax Collector
A-6
Taxes Receivable
A-7
Tax Overpayments
A-8
Foreclosed Property at Assessed Valuation
A-9
Revenue Accounts Receivable
A-10
Interfunds Receivable / (Payable)
A-11
Due To the State of New Jersey for Senior Citizens'
and Veterans' Deductions
A-12
Tax Title Liens Receivable
A-13
Other Receivables
A-14
Appropriation Reserves
A-15
Other Intergovernmental Liabilities
A-16
Other Reserves
A-17
Prepaid Taxes
A-18
Local School District Taxes Payable
A-19
County Taxes Payable
A-20
Accounts Payable
A-21
Reserve for Encumbrances
A-22
Deferred Charges
A-23
Note Payable
A-24
Grants Receivables
A-25
Reserve for Grants - Unappropriated
A-26
Reserve for Grants - Appropriated
A-27
Reserve for Neighborhood Housing
A-28
CITY OF UNION CITY
TABLE OF CONTENTS
JUNE 30, 2013
EXHIBIT
PAGE
SUPPLEMENTARY INFORMATION SECTION (continued)
Trust Funds
Schedule of:
Cash and Cash Equivalents - Dog License Fund
B-1
Due To the State of New Jersey - Dog License Fund
B-2
Reserve for Dog License Fund Expenditures
B-3
Due To Current Fund - Dog License Fund
B-4
Accounts Payable - Dog License Fund
B-5
Cash and Cash Equivalents - Unemployment Trust Fund
B-6
Reserve for Unemployment Trust Fund
B-7
Due To Current Fund - Unemployment Trust Fund
B-8
Due From Other Trust Fund - Unemployment Trust Fund
B-9
Cash and Cash Equivalents - Other Trust Fund
B-10
Due From Property Owners Other Trust Fund
B-11
Due To Unemployment Trust Fund - Other Trust Fund
B-12
Due From General Capital Fund Other Trust Fund
B-13
Reserve for Other Trust Fund Activity
B-14
Due To Current Fund - Other Trust Fund
B-15
Reserve for Encumbrances Payable - Other Trust Fund
B-16
Cash and Cash Equivalents - CDA Fund
B-17
Due From HUD CDBG Grant - CDA Fund
B-18
Reserve for Program Income - CDA Fund
B-19
Reserve for Community Development Block Grant - CDA Fund
B-20
Due To Current Fund - CDA Fund
B-21
Cash and Cash Equivalents - Public Defender Trust Fund
B-22
Reserve for Public Defender Trust Expenditures
B-23
Due From Current Fund - Public Defender Trust Fund
B-24
Accounts Payable - Public Defender Trust Fund
B-25
CITY OF UNION CITY
TABLE OF CONTENTS
JUNE 30, 2013
EXHIBIT
PAGE
SUPPLEMENTARY INFORMATION SECTION (continued)
General Capital Fund
Schedule of:
Cash and Cash Equivalents
C-2
Analysis of Cash and Cash Equivalents
C-3
Schedule of:
Deferred Charges to Future Taxation - Unfunded
C-4
Deferred Charges to Future Taxation - Funded
C-5
Capital Improvement Fund
C-6
Improvement Authorizations
C-7
General Serial Bonds
C-8
School Serial Bonds
C-9
Capital Lease Payable - HCIA
C-10
Green Acres Loans Payable
C-11
Reserve for Gree Acres Project
C-12
Bond Anticipation Notes
C-13
Encumbrances Payable
C-14
Due From Current Fund
C-15
Bonds and Notes Authorized But Not Issued
C-16
Due From State of New Jersey - Green Acres
C-17
Due From State of New Jersey - Green Trust
C-18
Due From County of Hudson
C-19
Reserve for General Serial Bonds
C-20
Reserve for Interest
C-21
Due To Other Trust Fund
C-22
Fixed Assets
Schedule of:
Fixed Assets - Aquisitions and Disposals
D-1
Reserve for Fixed Assets
D-2
ACCOMPANYING INFORMATION SECTION
Schedule of:
Operations and Changes in Fund Balance
38
Tax Rate Information
39
Tax Levies and Collections
40
Delinquent Taxes and Tax Title Liens
41
Property Acquired by Tax Title Lien Liquidation
42
Fund Balances
43
Roster of Officials
44
CITY OF UNION CITY
TABLE OF CONTENTS
JUNE 30, 2013
SCHEDULE
PAGE
SINGLE AUDIT SECTION
Independent Auditor's Report on Internal Control
Over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
45 - 47
Independent Auditor's Report on Compliance
For Each Major Federal and State Program and
on Internal Control Over Compliance Required by
OMB Circular A-133 and New Jersey OMB Circular 04-04
48 - 50
Schedule of Expenditures of Federal Awards
1
Schedule of Expenditures of State Financial Assistance
2
Notes to Schedules of Expenditures of Federal Awards
and State Financial Assistance
51 - 53
Schedule of Findings and Questioned Costs:
Section 1 - Summary of Auditors' Results
54 - 55
Section 2 - Financial Statement Findings
56 - 57
Section 3 - Federal Award and State Financial Assistance
Findings and Questioned Costs
58
Summary Schedule of Prior Audit Findings and Questioned
Costs as Prepared by Management
59 - 60
GENERAL COMMENTS
General Comments
61 - 64
Comments and Recommendations
65
THIS PAGE IS LEFT INTENTIONALLY BLANK
INTRODUCTORY SECTION
DONOHUE, GIRONDA & DORIA
Certified Public Accountants
310 Broadway
Bayonne, NJ 07002
(201) 437-9000
Fax: (201) 437-1432
E-Mail: dgd@dgdcpas.com
Matthew A. Donohue, CPA
Linda P. Kish, CPA, RMA
Robert A. Gironda, CPA
Tammy L. Zucca, CPA
Robert G. Doria, CPA (N.J. & N.Y.)
Mark W. Bednarz, CPA, RMA
Frederick J. Tomkins, CPA, RMA
INDEPENDENT AUDITOR’S REPORT
The Honorable Mayor and
Members of the Board of Commissioners
City of Union City, New Jersey
Report on the Financial Statements
We have audited the accompanying financial statements – regulatory basis of the City of Union
City, New Jersey (the “City”), which comprise the comparative balance sheet – regulatory basis,
of each fund and account group as of June 30, 2013 and 2012, and the related comparative
statement of operations and changes in fund balance – regulatory basis, of each fund, and the
statement of revenues – regulatory basis and statement of appropriations – regulatory basis, of
the Current Fund, for the years then ended, and the related notes to the financial statements,
which collectively comprise the City’s basic financial statements as listed in the table of
contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements
in accordance with the financial reporting provisions of the Division of Local Government
Services, Department of Community Affairs, State of New Jersey (the “Division”). Management
is also responsible for the design, implementation, and maintenance of internal control relevant
to the preparation and fair presentation of financial statements that are free from material
misstatement, whether due to error or fraud.
Auditor’s Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United
States of America, audit requirements prescribed by the Division and the standards applicable to
the financial audits contained in Government Auditing Standards issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material
misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor’s
judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or error. In making those risk assessments, the auditor
considers internal control relevant to the entity’s preparation and fair presentation of the financial
statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the entity’s internal control.
Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness
of accounting policies used and the reasonableness of significant accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a
basis for our audit opinions.
Basis for Adverse Opinion on U.S. Generally Accepted Accounting Principles
As described in Note A, the financial statements are prepared by the City on the basis of the
financial reporting provisions of the Division, which is a basis of accounting other than
accounting principles generally accepted in the United States of America, to comply with the
requirements of the Division. The effects on the financial statements of the variances between
the regulatory basis of accounting described in Note A and accounting principles generally
accepted in the United States of America, although not reasonably determinable, are presumed to
be material.
Adverse Opinion on U.S. Generally Accepted Accounting Principles
In our opinion, because of the significance of the matter discussed in the “Basis for Adverse
Opinion on U.S. Generally Accepted Accounting Principles” paragraph, the financial statements
referred to in the first paragraph do not present fairly, in accordance with accounting principles
generally accepted in the United States of America, the financial position of the City as of June
30, 2013 and 2012, or the changes in its financial position for the years then ended.
Opinion on Regulatory Basis Accounting
In our opinion, the financial statements referred to in the first paragraph present fairly, in all
material respects, the comparative financial position – regulatory basis, of each fund and account
group of the City as of June 30, 2013 and 2012, and each fund’s respective operations and
changes in fund balance – regulatory basis, and the Current Fund’s respective revenues –
regulatory basis and appropriations – regulatory basis, for the years then ended, on the basis of
the financial reporting provisions of the Division as described in Note A.
Other Matters
Required Supplementary Information
Management has omitted the management’s discussion and analysis that accounting principles
generally accepted in the United States of America require to be presented to supplement the
basic financial statements. Such missing information, although not a part of the basic financial
statements, is required by the Governmental Accounting Standards Board who considers it to be
an essential part of financial reporting for placing the basic financial statements in an appropriate
operational, economic, or historical context. Our opinion on the basic financial statements is not
affected by the missing information.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City’s basic financial statements. The statistical section and schedule
of expenditures of other financial assistance is presented for purposes of additional analysis and
is not a required part of the basic financial statements. The supplementary data section and
general section are presented for purposes of additional analysis as required by the Division. The
schedule of expenditures of federal awards and the schedule of expenditures of state financial
assistance are presented for purposes of additional analysis as required by the U.S. Office of
Management and budget Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations and N.J. Office of Management and Budget Circular 04-04, Single Audit Policy
for Recipients of Federal Grants, State Grants and State Aid, respectively. The supplementary
data section, general section, schedule of expenditures of federal awards and schedule of
expenditures of state financial assistance are also not required parts of the basic financial
statements.
The supplementary data section, general section, schedule of expenditures of federal awards and
the schedule of expenditures of state financial assistance are the responsibility of management
and were derived from and relate directly to the underlying accounting and other records used to
prepare the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and certain additional
procedures, including comparing and reconciling such information to the underlying accounting
and other records used to prepare the basic financial statements or to the basic financial
statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America. In our opinion, the supplementary data
section, general section, schedule of expenditures of federal awards and the schedule of
expenditures of state financial assistance are fairly stated in all material respects in relation to the
basic financial statements as a whole.
The statistical section and schedule of expenditures of other financial assistance has not been
subjected to the auditing procedures as applied in the audit of the basic financial statements and,
accordingly, we do not express an opinion or provide any assurance on it.
Emphasis of Matter
As described in Note 11, the City is the recipient of State Aid that is material to the City as
appropriated in the City's fiscal 2014 budget. Minimum conditions on receipt of this aid are set
forth in a Memorandum of Understanding with the Director of the Division of Local Government
Services, Department of Community Affairs, State of New Jersey.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated April
25, 2014, on our consideration of the City’s internal control over financial reporting and our tests
of its compliance with certain provisions of laws, regulations, contracts and grant agreements
and other matters. The purpose of that report is to describe the scope of our testing of internal
control over financial reporting and compliance and the results of that testing, and not to provide
an opinion on the internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Standards in
considering the City’s internal control over financial reporting and compliance.
DONOHUE, GIRONDA & DORIA
Certified Public Accountants
FREDERICK J. TOMKINS
Registered Municipal Accountant #327
Bayonne, New Jersey
April 25, 2014
EDERICK J. TOMKINS
FINANCIAL SECTION
CURRENT FUND
THIS PAGE IS LEFT INTENTIONALLY BLANK
1/2
EXHIBIT A
THE CITY OF UNION CITY
CURRENT FUND
JUNE 30, 2013 AND 2012
COMPARATIVE BALANCE SHEETS
Ref.
2013
2012
ASSETS
Cash and Cash Equivalents
A-4
18,813,607
$
11,460,215
$
Change Fund
Unchanged
830
830
18,814,437
11,461,045
Other Assets:
Revenue Accounts Receivable
A-10
80,000
1,621,779
Grants Receivable
A-25
9,248,330
9,413,673
9,328,330
11,035,452
Deferred Charges
A-23
4,613,253
6,518,904
4,613,253
6,518,904
Receivables and Other Assets with Full Reserves:
Delinquent Taxes Receivable
A-7
110,490
118,035
Property Acquired for Taxes at Assessed Valuation
A-9
171,900
171,900
Tax Title Liens Receivable
A-13
56,989
64,515
Other Receivables
A-14
21,723
21,723
Interfunds Receivable:
Due from Other Trust Fund
A-11
119,065
229,976
Due from Unemployment Trust
A-11
-
29,807
Due from Dog License Trust
A-11
8,463
6,083
Due from CDA Trust
A-11
86,971
-
A
575,601
642,039
Total Assets
33,331,621
$
29,657,440
$
See Accompanying Notes to the Financial Statements.
2/2
EXHIBIT A
THE CITY OF UNION CITY
CURRENT FUND
JUNE 30, 2013 AND 2012
COMPARATIVE BALANCE SHEETS
Ref.
2013
2012
LIABILITIES, RESERVES AND FUND BALANCE
Appropriation Reserves
A-3, A-15
2,326,329
$
7,905,525
$
Tax Overpayments
A-8
22,022
180,379
Prepaid Taxes
A-18
115,806
166,134
Accounts Payable
A-21
121,890
1,145,812
Reserve for Encumbrances
A-22
5,238,796
1,332,042
Reserve for Unappropriated Grants
A-26
81,093
274,424
Reserve for Appropriated Grants
A-27
1,599,278
4,130,989
Reserve for Neighborhood Housing
A-28
1,824
1,824
Other Reserves
A-17
748,501
721,750
Local School District Taxes Payable
A-19
13,876,773
3,083,727
County Taxes Payable
A-20
-
-
Intergovernmental Payables:
Due to State of NJ - Sr. Citizens' & Veterans'
A-12
28,970
21,562
Other
A-16
1,765,475
68,530
Note Payable
A-24
3,200,000
-
Interfunds Payable:
Due to Capital Fund
A-11
1,281,613
7,830,163
Due to Public Defender Trust Fund
A-11
1,363
109
30,409,733
26,862,970
Reserve for Receivables
Above
575,601
642,039
Total Liabilities
30,985,334
27,505,009
Fund Balance
A-1
2,346,287
2,152,431
Total Liabilities, Reserves and Fund Balance
33,331,621
$
29,657,440
$
See Accompanying Notes to the Financial Statements.
1/2
EXHIBIT A-1
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013 AND 2012
COMPARATIVE STATEMENTS OF OPERATIONS
AND CHANGE IN FUND BALANCE
Ref.
2013
2012
REVENUE AND OTHER INCOME REALIZED
Miscellaneous Revenue Anticipated
A-2
47,022,783
$
43,566,330
$
Receipts from Delinquent Taxes
A 2
108 729
617 460
Receipts from Delinquent Taxes
A-2
108,729
617,460
Receipts from Current Taxes
A-2
96,428,494
94,897,126
Non-Budget Revenues
A-2
349,122
140,996
Unexpended Balances of Appropriations Cancelled
A-3
902,713
1,779
Other Credits to Income:
Dog License Fund - Statutory Excess
A-11
1,910
2,172
CDA Trust Fund - Grant Appropriation Cancelled
A-11
7,310
Other Receivable Returned
232,295
Unexpended Balance of Appropriation Reserves
A-15
284,120
1,972,538
Other Intergovernmental Liabilities Cancelled
35,004
Reimbursement of Prior Years' Library Expenditures
A-17
725,823
Accounts Payable Cancelled
A-21
813,716
Grants Unappropriated Reprogrammed
8,322
Grants Appropriated Reprogrammed
A-27
359,975
Interfunds Returned
86,498
Total Income
147,004,695
141,560,520
EXPENDITURES
Budget Appropriations
A-3
111,512,374
105,234,390
Local School District Taxes
A-2, A-19
15,418,637
15,418,637
County Taxes
A-2, A-20
18,109,605
16,688,398
Interest on Late County Taxe Payments
A-4
22,906
72,530
Expenditures without Appropriations
A-4
18,782
2,226,528
Interfund Overexpenditures
A-4
19,336
250,661
p
,
,
Refunds of Prior Year Taxes
A-7
526,705
292,866
Tax Judgements on Prior Year Taxes
A-8
627,761
377,932
Interfund Cancelled
1,385,952
Interfund Advances Originating in Current Year
A-11
345,895
285,673
Other Receivable Cancelled
229,119
Other Receivable Advances
17,040
Intergovernmental Liabilities Collected in Prior Years
757,781
Grants Receviable Cancelled
A-25
246,956
785,689
G
A
i
d R
d
46 594
Grants Appropriated Reprogrammed
46,594
Total Expenditures
146,848,957
144,069,790
See Accompanying Notes to the Financial Statements.
2/2
EXHIBIT A-1
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013 AND 2012
COMPARATIVE STATEMENTS OF OPERATIONS
AND CHANGE IN FUND BALANCE
Ref.
2013
2012
Excess in Revenue
155,738
$
(Deficit) in Revenue
(2,509,270)
$
Adjustments to Income before Fund Balance:
Expenditures Included Above Which are by Statute
Expenditures Included Above Which are by Statute
Deferred Charges to Budget of Succeeding Year:
Expenditures without Appropriations
A-23
18,782
2,226,528
Interfund Overexpenditures
A-23
19,336
250,661
38,118
2,477,189
Statutory Excess to Fund Balance
193,856
Deficit in Operations to be Raised in Budget
of Succeeding Year
32,081
$
Fund Balance, Beginning of Year
A
2,152,431
2,152,431
Fund Balance, End of Year
A
2,346,287
$
2,152,431
$
See Accompanying Notes to the Financial Statements.
1/3
EXHIBIT A-2
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF REVENUES
Excess or
Ref.
Budget
Realized
(Deficit)
Miscellaneous Revenues:
Local Revenues:
Licenses:
Alcoholic Beverage
A-10
298,013
$
210,313
$
(87,700)
$
Other
A-10
56,480
113,232
56,752
Fees and Permits
A-10
126,389
272,150
145,761
Fines and Costs:
Municipal Court
A-10
2,838,120
2,594,971
(243,149)
Interest and Costs on Taxes
A-10
542,360
517,850
(24,510)
Interest on Investments and Deposits
A-10
30,874
36,646
5,772
Wedding Fees
A-10
24,220
28,950
4,730
Public Telephone Commissions
A-10
87
-
(87)
Cable Franchise Fees
A-10
167,049
180,833
13,784
Payment in Lieu of Taxes
Union Plaza Apartments
A-10
229,974
251,153
21,179
Union City Renaissance Urban Renewal
A-10
7,486
7,967
481
Palisade Urban Renewal Assoc.
A-10
30,184
22,638
(7,546)
Holy Rosary
A-10
35,936
37,160
1,224
Horizon Heights
A-10
-
7,893
7,893
Total Local Revenues
4,387,172
4,281,756
(105,416)
State Aid Without Offsetting Appropriations
Consolidated Municipal Property Tax Relief Aid
A-10
4,659,459
4,659,459
-
Energy Receipts Taxes
A-10
9,090,703
9,090,703
-
Additional State School Aid
A-10
1,423,707
1,423,707
-
Transitional Aid
A-10
11,900,000
11,900,000
-
State Loan Program
A-10
5,000,000
5,000,000
-
Reserve Supplemental Franchise and Gross Tax Receipts
A-10
90,293
90,293
-
Total State Aid Without Offsetting Appropriations
32,164,162
32,164,162
-
Dedicated Uniform Construction Code Fees Offset with Appropriations
Uniform Construction Code Fees
A-10
936,254
1,037,070
100,816
Special Items of Revenue - Interlocal Service Agreements
Union City Board of Education:
Lease Recreational Center
A-10
300,000
300,000
-
Solid Waste Removal
A-10
360,000
359,454
(546)
Gasoline
A-10
40,000
40,000
-
47th Street Pool
A-10
100,000
103,000
3,000
Lease Central Maintenance Facility
A-10
30,000
30,000
-
Police Services
A-10
598,000
605,972
7,972
School Crossing Guards
A-10
895,000
924,642
29,642
Total Special Items of Revenue - Interlocal Service Agreements
2,323,000
2,363,068
40,068
Special Items of Revenue - Public and Private Revenues
Summer Food Program
180,220
180,220
-
Recycling Tonnage Grant
85,221
85,221
-
New Jersey Tree Planting Grant
500
500
Drunk Driving Enforcement fund
13,684
13,684
-
Emergency Management Performance Grant
5,000
5,000
-
Reserve for Grants Unapproriated:
Clean Communities
67,182
67,182
-
Recycling Tonnage Grant
168,098
168,098
Drunk Driving Enforcement fund
33,749
33,749
-
Alcohol Education
5,395
5,395
-
Body Armor Fund
14,073
14,073
Byrne Justice Assistance Grant
30,851
30,851
-
Municipal Alliance
66,345
66,345
-
New Jersey Departmet of Transporation -
-
Mountain Road (Section 2)
308,653
308,653
-
Port Authority of New York and New Jersey -
-
Various Street Improvements
2,862,395
2,862,395
-
Green Acres Trust Fund Grant - Resevoir Purchase
650,000
650,000
-
Pedestrian School Safety
16,000
16,000
-
Total Special Items of Revenue - Public and Private Revenues
A-25
4,507,366
4,507,366
-
See Accompanying Notes to the Financial Statements.
2/3
EXHIBIT A-2
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF REVENUES
Excess or
Ref.
Budget
Realized
(Deficit)
Special Items of Revenue - Other
General Capital Fund Balance
A-10, A-11
56,580
$
56,580
$
-
$
Interfunds:
Due from CDA Trust Fund
A-10, A-11
40,082
40,082
-
Due from Other Trust Fund
A-10, A-11
320,281
320,281
-
Due from State Unemployment Trust Fund
A-10, A-11
29,807
29,807
-
Due from Dog License Trust Fund
A-10, A-11
3,911
3,911
-
Due from Public Defender Trust Fund
A-10, A-11
3,181
3,181
-
Trust Fund Reserves Cancelled
A-10, A-11
57,691
57,691
-
Reserve for Payment of Interest - General Capital Fund
A-10, A-11
63,399
63,399
-
Reserve for Payment of Debt - General Capital Fund
A-10, A-11
1,262,389
1,262,389
-
North Hudson Community Action Health Center Lease
A-10
106,560
133,200
26,640
Emergency Medical Services
A-10
600,000
500,000
(100,000)
FEMA Revenue
A-10
112,500
123,624
11,124
Library Surplus Calculated
A-10, A-17
500,000
-
(500,000)
Five Year Abatement Program
A-10
50,000
75,216
25,216
Total Special Items of Revenue - Other
3,206,381
2,669,361
(537,020)
Total Miscellaneous Revenues
A-1
47,524,335
47,022,783
(501,552)
Receipts From Delinquent Taxes
A-1, A-7
150,000
108,729
(41,271)
Subtotal General Revenues and Fund Balance Anticipated
47,674,335
47,131,512
(542,823)
Amount to Be Raised by Taxes for Support of Municipal Budget
Local Tax for Municipal Purposes
61,767,028
$
60,829,241
$
(937,787)
$
Addition to Local District School Tax
964,813
964,813
-
Minimum Library Tax
1,106,198
1,106,198
-
Total Amount to Be Raised by Taxes for Support of Municipal Budget
Below, A-7
63,838,039
62,900,252
(937,787)
Non-Budget Revenues
Below, A-1, A-4
-
349,122
349,122
Total General Revenues
A-3
111,512,374
$
110,380,886
$
(1,131,488)
$
Below
ANALYSIS OF REALIZED REVENUE
Allocation of Current Taxes
Revenue from Collections
A-7
95,328,494
$
Add: Reserve for Uncollected Taxes
A-3
1,100,000
A-1
96,428,494
Less:
Allocated to School Taxes
A-1, A-19
15,418,637
Allocated to County Taxes
A-1, A-20
18,109,605
Amount for Support of Municipal Budget
Above
62,900,252
$
Receipts from Delinquent Taxes
Delinquent Tax Collections
A-1, A-7
108,729
Miscellaneous Revenues Anticipated
A-10
42,515,417
Public and Private Revenues
A-25
4,507,366
A-1
47,022,783
See Accompanying Notes to the Financial Statements.
3/3
EXHIBIT A-2
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF REVENUES
Excess or
Ref.
Budget
Realized
(Deficit)
ANALYSIS OF REALIZED REVENUE (Continued)
ANALYSIS OF NON-BUDGET REVENUE
Miscellaneous Refunds
537
$
31st Street Parking Lot
5,220
Restitution
505
Police Administrative Fees
11,286
State Aid - Local Enforcement Agency Rebates
25,822
Motor Vehicle Inspection Fines
1,100
Copy of Reports
3,444
Fire Reports
2,010
Prior Year Reimbursements from Library:
Worker's Compensation Insurance
47,277
Pension Contribution
28,292
General Liability Insurance
137,012
Other Miscellaneous Receipts
86,617
Above, A-1
349,122
Above
110,380,886
$
See Accompanying Notes to the Financial Statements.
THIS PAGE IS LEFT INTENTIONALLY BLANK
1/5
EXHIBIT A-3
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF EXPENDITURES
Total for
SFY 2013 as
Modified
Expended SFY 2013
by all
Paid or
Expenditures
Ref.
SFY 2013
Transfers
Charged
Cancelled
Reserved
Operations within "CAPS"
DEPARTMENT OF PUBLIC AFFAIRS
Director's Office
Salaries and Wages
94,000
$
89,500
$
89,333
$
-
$
167
$
Other Expenses
4,000
4,000
3,201
-
799
Municipal Court
Salaries and Wages
1,109,000
1,060,000
1,048,554
-
11,446
Other Expenses
184,079
204,079
196,080
-
7,999
Public Defender
Salaries and Wages
23,600
53,600
43,800
-
9,800
Senior Citizens
Salaries and Wages
66,000
70,500
70,349
-
151
Other Expenses
40,000
35,200
25,402
-
9,798
Hispanic/Cultural Affairs
Other Expenses
75,000
75,000
74,649
-
351
North Hudson Council of Mayors
Other Expenses
69,000
69,000
17,053
-
51,947
Municipal Land Use Law (NJS 40:55D-1)
Regional Planning Board
Salaries and Wages
18,200
18,200
17,500
-
700
Other Expenses
18,500
18,500
18,500
-
-
Continuous Planning Program
29,000
29,000
26,965
-
2,035
Veterans Affairs
Salaries and Wages
7,300
7,300
7,000
-
300
Other Expenses
500
500
300
-
200
Celebration of Public Events
Other Expenses
35,000
35,000
34,961
-
39
Total Department of Public Affairs
1,773,179
1,769,379
1,673,647
-
95,732
Detail:
Salaries and Wages
1,318,100
1,299,100
1,276,536
-
22,564
Other Expenses
455,079
470,279
397,111
-
73,168
DEPARTMENT OF REVENUE AND FINANCE
Director's Office
Salaries and Wages
115,000
127,377
127,376
-
1
Other Expenses
5,000
5,000
4,882
-
118
City Clerk's Office
Salaries and Wages
456,500
457,500
454,362
-
3,138
Other Expenses
80,000
80,000
63,077
-
16,923
Treasurer's Office
Salaries and Wages
571,800
559,400
551,060
-
8,340
Other Expenses
185,000
256,800
239,520
-
17,280
Assessment of Taxes
Salaries and Wages
184,300
184,300
177,190
-
7,110
Other Expenses
80,000
74,500
68,723
-
5,777
Collection of Taxes
Salaries and Wages
270,100
264,100
259,630
-
4,470
Other Expenses
44,000
44,000
35,738
-
8,262
Central Purchasing
Salaries and Wages
140,000
133,810
122,885
-
10,925
Other Expenses
4,448
7,448
7,081
-
367
Rent Control Board
Salaries and Wages
285,900
279,900
274,892
-
5,008
Other Expenses
54,000
54,000
54,000
-
-
Insurance
General Liability
1,750,000
1,610,000
1,584,866
-
25,134
Workers Compensation
1,318,520
1,358,020
1,355,638
-
2,382
Employee Group Health
15,737,854
15,737,854
15,615,802
-
122,052
Tax Searches
Salaries and Wages
5,200
5,200
5,000
-
200
Elections
Salaries and Wages
2,467
2,967
2,871
-
96
Other Expenses
37,157
43,157
42,916
-
241
Membership NJ League of Municipalities
Other Expenses
3,819
3,819
3,819
-
-
Annual Audit
Other Expenses
67,700
67,700
-
-
67,700
Tax Sale Costs
Other Expenses
15,000
15,000
-
-
15,000
See Accompanying Notes to the Financial Statements.
2/5
EXHIBIT A-3
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF EXPENDITURES
Total for
SFY 2013 as
Modified
Expended SFY 2013
by all
Paid or
Expenditures
Ref.
SFY 2013
Transfers
Charged
Cancelled
Reserved
DEPARTMENT OF REVENUE AND FINANCE
(Continued)
Postage-All Departments
Other Expenses
180,000
$
191,700
$
187,203
$
-
$
4,497
$
Data Processing
Other Expenses
45,000
46,500
45,642
-
858
Day Care Center
Other Expenses
260,000
260,000
260,000
-
-
CDA Operations
Salaries and Wages
241,000
237,500
235,796
-
1,704
Total Department of Revenue and Finance
22,139,765
22,107,552
21,779,969
-
327,583
Detail:
Salaries and Wages
2,272,267
2,252,054
2,211,062
-
40,992
Other Expenses
19,867,498
19,855,498
19,568,907
-
286,591
DEPARTMENT OF PUBLIC SAFETY
Director's Office
Salaries and Wages
134,000
130,900
122,784
-
8,116
Other Expenses
25,000
25,000
22,694
-
2,306
Weddings
Salaries and Wages
24,000
30,100
29,350
-
750
Legal Department
Salaries and Wages
11,000
11,000
10,000
-
1,000
Other Expenses
1,176,000
1,190,000
1,182,432
-
7,568
Police Department
Salaries and Wages
17,695,000
17,218,000
17,158,346
-
59,654
Overtime
500,000
948,481
926,711
-
21,770
Other Expenses
498,000
498,000
466,294
-
31,706
Traffic Signs and Safety
Other Expenses
121,000
121,000
120,687
-
313
Emergency Management Services
Salaries and Wages
30,000
23,000
22,077
-
923
Other Expenses
5,000
5,000
4,525
-
475
Emergency Medical Services
Salaries and Wages
880,000
972,000
971,108
-
892
Other Expenses
65,000
50,000
43,951
-
6,049
Life Hazard Use Fee-Uniform Fire Safety
Salaries and Wages
149,000
130,000
127,689
-
2,311
Other Expenses
12,000
12,000
8,306
-
3,694
Contribution to Union City Redevelopment Agency
50,000
75,000
71,585
-
3,415
Board of Health
Salaries and Wages
241,300
224,300
223,946
-
354
Other Expenses
109,000
126,700
126,487
-
213
Divisions of Inspections
Other Expenses
1,200
1,200
600
-
600
School Crossing Guards
Salaries and Wages
884,075
884,075
879,674
-
4,401
Other Expenses
10,925
10,925
10,924
-
1
Total Department of Public Safety
22,621,500
22,686,681
22,530,170
-
156,511
Detail:
Salaries and Wages
20,548,375
20,571,856
20,471,685
-
100,171
Other Expenses
2,073,125
2,114,825
2,058,485
-
56,340
DEPARTMENT OF PUBLIC WORKS
Director's Office
Salaries and Wages
180,400
129,700
117,639
-
12,061
Other Expenses
3,000
3,000
1,703
-
1,297
Street Cleaning
Salaries and Wages
1,935,000
2,180,000
2,174,158
-
5,842
Other Expenses
359,000
174,000
170,631
-
3,369
Streets Repairs and Maintenance
Other Expenses
95,000
95,000
89,660
-
5,340
Snow Removal
Salaries and Wages
60,000
47,937
47,937
-
-
Other Expenses
175,000
166,101
166,101
-
-
Board of Adjustment
Salaries and Wages
18,000
18,000
17,500
-
500
Other Expenses
78,000
88,000
76,602
-
11,398
See Accompanying Notes to the Financial Statements.
3/5
EXHIBIT A-3
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF EXPENDITURES
Total for
SFY 2013 as
Modified
Expended SFY 2013
by all
Paid or
Expenditures
Ref.
SFY 2013
Transfers
Charged
Cancelled
Reserved
DEPARTMENT OF PUBLIC WORKS
(Continued)
Solid Waste Disposal
Salaries and Wages
865,000
$
931,000
$
930,199
$
-
$
801
$
Other Expenses
3,990,000
3,644,519
3,251,937
-
392,582
Recycling Program
Other Expenses
45,000
45,000
19,611
-
25,389
Public Assistance
Other Expenses
75,000
75,000
69,618
-
5,382
Engineering Services
Other Expenses
305,000
262,000
211,974
-
50,026
Interlocal Municipal Service Agreements
Central Maintenance Facility Lease
30,000
30,000
30,000
-
-
Total Department of Public Works
8,213,400
7,889,257
7,375,270
-
513,987
Detail:
Salaries and Wages
3,058,400
3,306,637
3,287,433
-
19,204
Other Expenses
5,155,000
4,582,620
4,087,837
-
494,783
DEPARTMENT OF PARKS AND PUBLIC PROPERTY
Director's Office
Salaries and Wages
104,600
108,600
100,679
-
7,921
Other Expenses
4,000
4,000
1,312
-
2,688
Parks and Playgrounds
Salaries and Wages
285,000
285,000
279,929
-
5,071
Other Expenses
242,000
242,000
239,977
-
2,023
Public Buildings and Grounds
Salaries and Wages
665,000
784,013
784,013
-
-
Other Expenses
441,432
466,432
433,092
-
33,340
Recreation
Salaries and Wages
411,000
411,000
411,000
-
-
Other Expenses
255,000
285,000
255,160
-
29,840
Interlocal Municipal Service Agreements
47th Street Pool
100,000
100,000
100,000
-
-
Recreation Center Lease
300,000
300,000
216,486
-
83,514
Total Department of Parks and Public Property
2,808,032
2,986,045
2,821,648
-
164,397
Detail:
Salaries and Wages
1,465,600
1,588,613
1,575,621
-
12,992
Other Expenses
1,342,432
1,397,432
1,246,027
-
151,405
UNIFORM CONSTRUCTION CODE
State Uniform Construction Code Officials:
Salaries and Wages
727,300
673,800
658,611
-
15,189
Other Expenses
45,729
42,729
34,779
-
7,950
Sub-Code Officials:
Plumbing Inspector
Salaries and Wages
15,000
-
-
-
-
Other Expenses
1,500
500
-
-
500
Electrical Inspector
Salaries and Wages
26,251
26,251
26,250
-
1
Other Expenses
1,500
500
-
-
500
Elevator Inspector
Other Expenses
47,000
53,000
50,392
-
2,608
Fire Inspector
Salaries and Wages
20,650
22,150
21,803
-
347
Other Expenses
1,500
500
-
-
500
Total Uniform Construction Code
886,430
819,430
791,835
-
27,595
Detail:
Salaries and Wages
789,201
722,201
706,664
-
15,537
Other Expenses
97,229
97,229
85,171
-
12,058
UNCLASSIFIED
Retirement Benefits
100,000
100,000
100,000
-
-
Gasoline
425,000
447,000
412,736
-
34,264
Telephone
220,000
220,000
195,411
-
24,589
Electricity
740,000
940,000
775,139
-
164,861
Water
60,000
60,000
55,459
-
4,541
Natural Gas
368,000
368,000
143,160
-
224,840
Street Lighting
1,002,300
802,300
658,903
-
143,397
See Accompanying Notes to the Financial Statements.
4/5
EXHIBIT A-3
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF EXPENDITURES
Total for
SFY 2013 as
Modified
Expended SFY 2013
by all
Paid or
Expenditures
Ref.
SFY 2013
Transfers
Charged
Cancelled
Reserved
UNCLASSIFIED (Continued)
Sewer
63,500
$
63,500
$
63,263
$
-
$
237
$
Fire Hydrants
289,200
289,200
264,202
-
24,998
Printing-All Departments
242,000
267,000
245,157
-
21,843
Photocopying
45,000
45,000
31,429
-
13,571
Fleet Maintenance & Repairs
441,000
553,754
522,802
-
30,952
Total Unclassified
3,996,000
4,155,754
3,467,661
-
688,093
Detail:
Salaries and Wages
-
-
-
-
-
Other Expenses
3,996,000
4,155,754
3,467,661
-
688,093
TOTAL OPERATIONS WITHIN "CAPS"
62,438,306
62,414,098
60,440,200
-
1,973,898
Detail
Salaries and Wages
29,451,943
29,740,461
29,529,001
-
211,460
Other Expenses
32,986,363
32,673,637
30,911,199
-
1,762,438
DEFERRED CHARGES AND STATUTORY
EXPENDITURES - MUNICIPAL WITHIN "CAPS"
Prior Year Bills
813,282
813,282
805,233
8,049
-
Overexpenditures
2,348,008
2,348,008
2,348,008
-
-
Grant receivable write-off
97,227
97,227
97,227
-
-
Deficit in Operations
767,817
767,817
767,817
-
-
Statutory Expenditures - Contributions to:
Social Security System (O.A.S.I.)
1,280,000
1,281,975
1,267,718
-
14,257
Police and Fire Retirement System
4,639,882
4,639,882
4,639,882
-
-
Public Employees Retirement System
1,414,615
1,386,323
1,386,323
-
-
Consolidated Police and Firemen's Penison Fund
98,162
98,162
98,161
-
1
Unemployment Insurance
110,000
160,000
160,000
-
-
Defined Contribution Retirement Plan
2,500
3,025
3,018
-
7
Total Deferred Charges and Statutory Expenditures -
Municipal Within "CAPS"
11,571,493
11,595,701
11,573,387
8,049
14,265
Total General Appropriations for Municipal Purposes
Within "CAPS"
74,009,799
74,009,799
72,013,587
8,049
1,988,163
OTHER OPERATIONS EXCLUDED FROM "CAPS"
Employee Group Health
938,591
938,591
938,591
-
-
Maintenance of Free Public Library
1,106,198
1,106,198
1,020,429
-
85,769
Contribution to North Hudson Fire & Rescue Joint Meeting
18,400,000
18,400,000
17,298,603
849,000
252,397
Total Other Operations Excluded from "CAPS"
20,444,789
20,444,789
19,257,623
849,000
338,166
INTERLOCAL MUNICIPAL SERVICE AGREEMENTS
Union City Board of Education
Solid Waste Removal
360,000
360,000
360,000
-
-
Gasoline
40,000
40,000
40,000
-
-
Police Services
598,000
598,000
598,000
-
-
Total Interlocal Municipal Service Agreements
998,000
998,000
998,000
-
-
PUBLIC AND PRIVATE PROGRAMS OFFSET
BY REVENUES
Summer Food Program
180,220
180,220
180,220
-
-
Recycling Tonnage Grant
85,221
85,221
85,221
-
-
New Jersey Tree Planting Grant
500
500
500
-
-
Drunk Driving Enforcement fund
13,684
13,684
13,684
-
-
Emergency Management Performance Grant
5,000
5,000
5,000
-
-
Reserve for Grants Unapproriated:
Clean Communities
67,182
67,182
67,182
-
-
Recycling Tonnage Grant
168,098
168,098
168,098
-
-
Drunk Driving Enforcement fund
33,749
33,749
33,749
-
-
Alcohol Education
5,395
5,395
5,395
-
-
Body Armor Fund
14,073
14,073
14,073
-
-
Byrne Justice Assistance Grant
30,851
30,851
30,851
-
-
Municipal Alliance
66,345
66,345
66,345
-
-
New Jersey Departmet of Transporation -
Mountain Road (Section 2)
308,653
308,653
308,653
-
-
Port Authority of New York and New Jersey -
Various Street Improvements
2,862,395
2,862,395
2,862,395
-
-
Green Acres Trust Fund Grant - Resevoir Purchase
650,000
650,000
650,000
-
-
See Accompanying Notes to the Financial Statements.
5/5
EXHIBIT A-3
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF EXPENDITURES
Total for
SFY 2013 as
Modified
Expended SFY 2013
by all
Paid or
Expenditures
Ref.
SFY 2013
Transfers
Charged
Cancelled
Reserved
PUBLIC AND PRIVATE PROGRAMS OFFSET
BY REVENUES (Continued)
Pedestrian School Safety
Salaries and Wages
14,000
$
14,000
$
14,000
$
-
$
-
$
Other Expenses
2,000
2,000
2,000
-
-
Total Public and Private Programs Offset by Revenue
4,507,366
4,507,366
4,507,366
-
-
Total Operations Excluded from "CAPS"
25,950,155
25,950,155
24,762,989
849,000
338,166
Detail
Salaries and Wages
66,828
66,828
66,828
-
-
Other Expenses
25,883,327
25,883,327
24,696,161
849,000
338,166
CAPITAL IMPROVEMENTS EXCLUDED FROM "CAPS"
Capital Improvement Fund
300,000
300,000
300,000
-
-
Construction of City Website
60,000
60,000
60,000
-
-
Total Capital Improvements Excluded from "CAPS"
360,000
360,000
360,000
-
-
MUNICIPAL DEBT SERVICE EXCLUDED FROM "CAPS"
Payment of Bond Principal
3,425,000
3,425,000
3,425,000
-
-
Payment of Bond Anticipation Notes & Capital Notes
807,000
807,000
807,000
-
-
Interest on Bonds
2,000,015
2,000,015
2,000,012
3
-
Interest on Notes
436,315
436,315
424,377
11,938
-
Hudson County Improvement Authority:
Fire Dept Assets - Principal
407,163
407,163
396,624
10,539
-
Fire Dept Assets - Interest
475,036
475,036
452,453
22,583
-
Green Trust Loan Program:
Swimming Pool Improvements
49,747
49,747
49,747
-
-
17th Street Park Improvements
4,353
4,353
4,353
-
-
44th Street Playground
9,741
9,741
9,740
1
-
Ellsworth and 23rd Street
78,674
78,674
78,674
-
-
38th Street Park
10,856
10,856
10,856
-
-
Total Municipal Debt Service Excluded from "CAPS"
7,703,900
7,703,900
7,658,836
45,064
-
Total General Appropriations for Municipal Purposes
Excluded from "CAPS"
34,014,055
34,014,055
32,781,825
894,064
338,166
LOCAL DISTRICT SCHOOL PURPOSES
EXCLUDED FROM "CAPS"
Type 1 District School Debt Service
Payment of Bond Principal
2,170,000
2,170,000
2,169,400
600
-
Interest on Bonds
218,520
218,520
218,520
-
-
Total Local District School Purposes Excluded from "CAPS"
2,388,520
2,388,520
2,387,920
600
-
Total General Appropriations Excluded from "CAPS"
36,402,575
36,402,575
35,169,745
894,664
338,166
Subtotal General Appropriations
110,412,374
110,412,374
107,183,332
902,713
2,326,329
Reserve for Uncollected Taxes
1,100,000
1,100,000
1,100,000
-
-
TOTAL GENERAL APPROPRIATIONS
111,512,374
$
111,512,374
$
108,283,332
$
902,713
$
2,326,329
$
Ref.
A-2
A-1
Below
A-1
A
Reserve for Uncollected Taxes
A-2
1,100,000
$
Cash Disbursements
A-4
97,420,731
Capital Improvement Fund
A-11
300,000
Public Defender Trust Fund
A-11
40,000
Grants Appropriated
A-27
4,507,366
Transfer to Reserve for Encumbrances
A-22
1,702,183
Deferred Charges
A-23
3,213,052
Above
108,283,332
$
See Accompanying Notes to the Financial Statements.
TRUST FUNDS
1/2
EXHIBIT B
THE CITY OF UNION CITY
TRUST FUNDS
JUNE 30, 2013 AND 2012
COMPARATIVE BALANCE SHEETS
Ref.
2013
2012
ASSETS
Dog License Fund
Cash and Cash Equivalents
B-1
20,215
$
16,949
$
Total Dog License Fund
20,215
16,949
Unemployment Trust Fund
Cash and Cash Equivalents
B-6
-
2,536
Due from Other Trust Fund
B-9
-
27,271
Total Unemployment Trust Fund
-
29,807
Other Trust Fund
Cash and Cash Equivalents
B-10
7,826,143
4,360,601
Due from Property Owners
B-11
51,029
-
Due from General Capital Fund
B-13
18,090
-
Total Other Trust Fund
7,895,262
4,360,601
Community Development Agency Fund
Cash and Cash Equivalents
B-17
5,760
7,310
Due from HUD CDA Grant
B-18
81,211
1,378,642
Total Community Development Agency Fund
86,971
1,385,952
Public Defender Trust Fund
Cash and Cash Equivalents
B-22
10,910
3,181
Due from Current fund
B-24
1,363
109
Total Public Defender Trust Fund
12,273
3,290
Total Assets
8,014,721
$
5,796,599
$
See Accompanying Notes to the Financial Statements.
2/2
EXHIBIT B
THE CITY OF UNION CITY
TRUST FUNDS
JUNE 30, 2013 AND 2012
COMPARATIVE BALANCE SHEETS
Ref.
2013
2012
LIABILITIES, RESERVES AND FUND BALANCE
Dog License Fund
Due to State of New Jersey
B-2
3,509
$
3,480
$
Reserve for Dog License Expenditures
B-3
8,243
7,386
Due to Current Fund
B-4
8,463
6,083
Accounts Payable
B-5
-
-
Total Dog License Fund
20,215
16,949
Unemployment Trust Fund
Reserve for Unemployment Trust
B-7
-
-
Due to Current Fund
B-8
-
29,807
Total Unemployment Trust Fund
-
29,807
Other Trust Fund
Due to Unemployment Trust Fund
B-12
-
27,271
Reserve for Other Trust Activities
B-14
6,720,570
4,103,354
Due to Current fund
B-15
119,065
229,976
Reserve for Encumbrances Payable
B-16
1,055,627
-
Total Other Trust Fund
7,895,262
4,360,601
Community Development Agency Fund
Reserve for Program Income
B-19
-
-
Reserve for Community Development Block Grant
B-20
-
1,385,952
Due to Current Fund
B-21
86,971
-
Total Community Development Agency Fund
86,971
1,385,952
Public Defender Trust Fund
Reserve for Public Defender Trust Expenditures
B-23
8,983
-
Accounts Payable
B-25
3,290
3,290
Total Public Defender Trust Fund
12,273
3,290
Total Liabilities, Reserves and Fund Balance
8,014,721
$
5,796,599
$
See Accompanying Notes to the Financial Statements.
GENERAL CAPITAL FUND
EXHIBIT C
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
JUNE 30, 2013 AND 2012
COMPARATIVE BALANCE SHEETS
2013
2012
Ref.
ASSETS
Cash and Cash Equivalents
C-2, C-3
84
$
881
$
Due from State of New Jersey - Green Acres Trust Loan
C-17
590,143
590,143
Due from State of New Jersey - Green Acres Trust Grant
C-18
1,370,143
590,143
Due from County of Hudson
C-19
790,000
-
Due from Current Fund
C-15
1,281,613
7,830,163
Deferred Charges to Future Taxation:
Funded
C-5
56,995,180
63,125,266
Unfunded
C-4
29,488,824
22,447,574
Total Assets and Deferred Charges
90,515,987
$
94,584,170
$
LIABILITIES, RESERVES AND FUND BALANCE
Capital Improvement Fund
C-6
11,763
$
22,763
$
Improvement Authorizations:
Funded
C-7
1,657,587
58,006
Unfunded
C-7
7,367,259
5,123,990
General Serial Bonds
C-8
46,789,999
50,214,999
School Serial Bonds
C-9
2,320,000
4,490,000
Capital Lease Payable - HCIA
C-10
6,709,059
7,116,221
Green Acres Loan
C-11
1,176,122
1,304,046
Reserve for Green Acres Project
C-12
-
129,302
Bond Anticipation Notes
C-13
21,635,000
21,815,750
Encumbrances Payable
C-14
2,813,867
2,983,305
Reserve for General Serial Bonds
C-20
-
1,262,389
Reserve for Interest
C-21
-
63,399
Due to Other Trust Fund
C-22
18,090
-
Fund Balance
C-1
17,241
-
Total Liabilities, Reserves and Fund Balance
90,515,987
$
94,584,170
$
Bonds and Notes Authorized But Not Issued
C-16
7,853,824
$
631,824
$
See Accompanying Notes to the Financial Statements.
EXHIBIT
C-1
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF FUND BALANCE
Ref.
Balance, June 30, 2012
C
Increased by:
Funded Improvement Authorizations Cancelled
C-7
56,580
$
Premium on Note Sale
C-15
17,241
Decreased by:
Revenue Anticipated Realized in Current Fund
C-15
Balance, June 30, 2013
C
56,580
-
$
73,821
73,821
17,241
$
See Accompanying Notes to the Financial Statements.
FIXED ASSETS
EXHIBIT D
THE CITY OF UNION CITY
FIXED ASSET GROUP OF ACCOUNTS
JUNE 30, 2013 AND 2012
COMPARATIVE BALANCE SHEETS
2013
2012
Ref.
FIXED ASSETS
Land
11,233,700
$
11,233,700
$
Buildings and Improvements
77,701,782
77,274,485
Furniture and Fixtures
128,259
83,259
Machinery, Equipment and Other
7,778,510
7,614,026
D-1
96,842,251
$
96,205,470
$
RESERVE
Reserve for Fixed Assets
D-2
96,842,251
$
96,205,470
$
See Accompanying Notes to the Financial Statements.
THIS PAGE IS LEFT INTENTIONALLY BLANK
NOTES TO THE FINANCIAL STATEMENTS
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. REPORTING ENTITY
The City of Union City (the “City”) is organized as a Commission under the provisions of
N.J.S.A. 40:70-1. Five members comprise the City Board of Commissioners and serve in
both administrative and legislative capacities. The Commissioners are elected at-large by
voters of the City and serve four year concurrent terms beginning the third Tuesday of May
following their election. The Mayor is elected by Board of Commissioners for a four year
term. The Mayor presides over the Board of Commissioners, but has no veto power. Each
commissioner acts as the director of one of the five major departments of the City. There is
no single chief executive.
The financial statements of the City include every board, body, officer or commission
supported and maintained wholly or in part by funds appropriated by the City, as required by
N.J.S.A. 40A:5-5. Accordingly, the financial statements of the City do not include the
operations of the Municipal Library, the not-for-profit Union City Day Care Center, the
Union City Housing Authority, the Union City Board of Education, Union City
Redevelopment Agency, and the Union City Parking Authority.
Governmental Accounting Standards Board (“GASB”) Statement 14 establishes criteria to be
used to determine which component units should be included in the financial statements of
the oversight entity. The Division requires the financial statements of the City to be reported
separately. If the provisions of GASB No. 14 had been complied with, the following
financial statements of the component units would have been discretely presented with the
financial statements of the City, the primary government:
Union City Board of Education
Union City Parking Authority
Union City Public Library
Union City Redevelopment Agency
Union City Housing Authority
Audit reports of the component units are available at each of the respective component units.
If the report were prepared in conformity with accounting principles generally accepted in
the United States of America, these component units would be indicated in the City’s
financial statements.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. DESCRIPTION OF FUNDS
The Governmental Accounting Standards Board (GASB) is the accepted standard-setting
body for establishing governmental accounting and financial reporting principles. GASB
codification establishes three fund types and two account groups to be used by general
purpose governmental units when reporting financial position and results of operations in
accordance with accounting principles generally accepted in the United States of America
(GAAP).
The accounting policies of the City conform to the accounting principles applicable to
municipalities which have been prescribed by the Division of Local Government Services,
Department of Community Affairs, State of New Jersey. Such principles and practices are
designed primarily for determining compliance with legal provisions and budgetary
restrictions and as a means of reporting on the stewardship of public officials with respect to
public funds. Under this method of accounting, the financial transactions and accounts of the
City are organized on the basis of funds and an account group which is different from the
fund structure required by GAAP. A fund or account group is an accounting entity with a
separate set of self-balancing accounts established to record the financial position and results
of operation of a specific government activity. As required by the Division of Local
Government Services, the City accounts for its financial transactions through the following
individual funds and account groups:
Current Fund - resources and expenditures for governmental operations of a general nature,
including federal and state grant funds.
Trust Fund - receipts, custodianship and disbursements of funds in accordance with the
purpose for which each reserve was created.
General Capital Fund - receipts and disbursements of funds for the acquisition of general
capital facilities, other than those acquired in the Current Fund. Bonds, notes and loans
payable are recorded in this fund, offset by deferred charges to future taxation.
General Fixed Assets - used to account for fixed assets required in general governmental
operations.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. BASIS OF ACCOUNTING
Budgets and Budgetary Accounting - An annual budget is required to be adopted and
integrated into the accounting system to provide budgetary control over revenues and
expenditures. Budget amounts presented in the accompanying financial statements represent
amounts adopted by the City and approved by the State Division of Local Government
Services, in accordance with N.J.S.A. 40A:4 et seq. Budgets are adopted on the same basis
of accounting utilized for the preparation of the City’s financial statements.
The accounting principles and practices prescribed for municipalities by the State of New
Jersey differ in certain respects from GAAP applicable to local government units. The more
significant differences are as follows:
Grant Revenues - Federal and State grants, entitlements or shared revenues received for
purposes normally financed through the current fund are recognized when anticipated in the
City budget. GAAP requires such revenues to be recognized in the accounting period when
they become susceptible to accrual.
Property Taxes and Other Revenues - property taxes and other revenues are recognized on a
cash basis. Receivables for property taxes and other items that are susceptible to accrual are
recorded with offsetting reserves on the balance sheet of the City’s current fund. GAAP
requires such revenue to be recognized in the accounting period in which they become
available and measurable, reduced by an allowance for doubtful accounts.
Reserve for Uncollected Taxes - the minimum amount of which is determined on the
percentage of collections experienced in the immediate preceding year, is required to provide
assurance that cash collected in the current year will provide sufficient cash flow to meet
expected obligations. A Reserve for Uncollected Taxes is not established under GAAP.
Expenditures -
unexpended or uncommitted appropriations, at June 30, are reported as
expenditures through the establishment of appropriation reserves unless canceled by the
governing body. GAAP requires expenditures in the current fund, to be recognized in the
accounting period in which the fund liability is incurred, if measurable, except for unmatured
interest on general long-term debt, which should be recognized when due.
Encumbrances - contractual orders at June 30th are reported as expenditures through the
establishment of a reserve for encumbrances. Encumbrances do not constitute expenditures
or liabilities under GAAP.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. BASIS OF ACCOUNTING (Continued)
Appropriation Reserves - are available until lapsed at the close of the succeeding year, to
meet specific claims, commitments or contracts incurred during the preceding year. Lapsed
appropriation reserves are recorded as additions to income. Appropriation reserves are not
established under GAAP.
Compensated Absences - expenditures relating to obligations for unused vested accumulated
vacation and sick-pay are not recorded until paid. GAAP requires that the amount that would
normally be liquidated with expendable available financial resources be recorded as an
expenditure in the operating funds and the remaining obligations be recorded as a long-term
obligation.
Property Acquired for Taxes - is recorded in the current fund at the assessed valuation when
such property was acquired and fully reserved. GAAP requires such property to be recorded
in the general fixed assets account group at market value on the date of acquisition.
Sale of Municipal Assets - the proceeds of the sale of municipal assets can be held until
made available through a future budget appropriation. GAAP requires such proceeds to be
recorded as revenue in the year of sale.
Interfunds - advances from the current fund are reported as interfund receivable with
offsetting reserves which are created by charges to operations. Income is recognized in the
year the receivables are liquidated. Interfund receivables in the other funds are not offset by
reserves. Under GAAP, interfund receivables are not recorded through operations.
General Fixed Assets - N.J.A.C. 5:30-5.6 codifies Technical Accounting Directive No. 86-2,
Accounting for Governmental Fixed Assets, as promulgated by the Division of Local
Government Services, which differs in certain respects from GAAP, requires the inclusion of
a statement of general fixed assets of the City as part of its basic financial statements. It also
requires the City to place a value on all fixed assets put into service, to maintain a subsidiary
ledger of detailed records of fixed assets and to provide property management standards to
control fixed assets. General fixed assets are defined as non-expendable personal property
having a physical existence, a useful life of more than five years and an acquisition cost of
$5,000 or more per unit. Public domain (“infrastructure”) general fixed assets consisting of
certain improvements other than buildings, such as roads, bridges, curbs and gutters, streets
and sidewalks, and drainage systems, are not capitalized.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. BASIS OF ACCOUNTING (Continued)
General Fixed Assets (Continued) - General Fixed Assets that have been acquired and are
utilized in a governmental fund operation are accounted for in a separate General Fixed
Assets Fund rather than in a governmental fund. No depreciation has been provided on
general fixed assets or reported in the financial statements (Exhibit D). Fixed assets acquired
through grants in aid or contributed capital has not been accounted for separately.
Inventories of Supplies - the cost of inventories of supplies for all funds are recorded as
expenditures at the time individual items are purchased. The costs of inventories are not
included on the various balance sheets. GAAP requires the cost of inventories to be reported
as a current asset and equally offset by a fund balance reserve.
Use of Estimates - the preparation of financial statements in conformity with GAAP requires
management to make estimates and assumptions that affect certain reports, amounts and
disclosures. Accordingly, actual results could differ from those estimates.
Subsequent Events - Management has reviewed and evaluated all events and transactions that
occurred between June 30, 2013 through April 25, 2014, the date that the financial statements
were issued for possible disclosure and recognition in the financial statements, and no items,
other than those already included in Note 11, contingent liabilities, have come to the attention
of the City that would require disclosure.
NOTE 2. CASH AND CASH EQUIVALENTS AND INVESTMENTS
A. DEPOSITS
All bank deposits and investments as of the balance sheet date are classified as to credit risk.
Deposits are exposed to custodial credit risk if they are not covered by depository insurance
and the deposits are:
(a) Uncollateralized.
(b) Collateralized with securities held by the pledging financial institution.
(c) Collateralized with securities held by the pledging financial institution’s trust department
or agent but not in the City’s name.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 2. CASH AND CASH EQUIVALENTS AND INVESTMENTS (Continued)
B. DEPOSITS (Continued)
All bank deposits as of the balance sheet date are entirely insured or collateralized by a
collateral pool maintained by public depositories as required by the Governmental Unit
Deposit Protection Act (“GUDPA”) or are on deposit with the New Jersey Cash Management
Fund or the New Jersey Asset & Rebate Management Program (“NJARM”).
Custodial credit risk is the risk that, in the event of a bank failure, the City’s deposits may not
be returned to it. The City does not have a deposit policy for custodial credit risk. As of
June 30, 2013 and 2012, none of the City’s bank balances of $27,141,263 and $17,627,351,
respectively, was exposed to custodial credit risk.
As of June 30, 2013 and 2012, the City’s deposits and investments are summarized as
follows:
2013
2012
Insured - FDIC
854,007
$
946,769
$
Insured - GUDPA
24,963,307
15,357,466
NJARM
867,280
867,058
NJ Cash Management Fund
456,669
456,058
Total
27,141,263
$
17,627,351
$
C. INVESTMENTS
New Jersey statutes permit the City to purchase the following types of securities:
x Bonds or other obligations of the United States of America or obligations guaranteed by the
United States of America.
x Government money market mutual funds.
x Any obligation that a federal agency or a federal instrumentality has issued in accordance
with an act of Congress, which security has a maturity date not greater than 397 days from
the date of purchase, provided that such obligation bears a fixed rate of interest not
dependent on any index or other external factor
x Bonds or other obligations of the local unit or bonds or other obligations of school districts
of which the local unit is a part or within which the school district is located.
x Bonds or other obligations having a maturity date not more than 397 days from the date of
purchase, approved by the Division of Investment of the Department of the Treasury for
investment by local units
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 2. CASH AND CASH EQUIVALENTS AND INVESTMENTS (Continued)
C. INVESTMENTS (Continued)
New Jersey statutes permit the City to purchase the following types of securities (Continued):
x Local government investment pools.
x Deposits with the State of New Jersey Cash Management Fund established pursuant to
section 1 of P.L. 1977, c. 281 (C.52:18A-90.4).
x Agreements for the repurchase of fully collateralized securities if (a) the underlying
securities are permitted investments pursuant to the fist and third bullets on the preceding
page, (b) the custody of collateral is transferred to a third party, (c) the maturity of the
agreement is not more than 30 days, (d) the underlying securities are purchased through a
public depository as defined in section 1 of P.L. 1970, c. 236 (C.17:9-41) and (e) a master
repurchase agreement providing for the custody and security of collateral is executed.
As of June 30, 2013 and 2012, the City’s investments are recorded in the financial statements
and have been recorded at the carrying amount. The difference between the carrying amount
and market value is not material to the financial statements.
Interest Rate Risk
The City does not have a formal investment policy that limits investment maturities as a
means of managing its exposure to fair value losses arising from increasing interest rates.
Concentration of Credit Risk
The City places no limit on the amount the City may invest in any one issuer. The City only
deposits funds in money market funds, the NJ Cash Management Fund, or the NJARM
Program.
Custodial credit risk is the risk that, in the event of the failure of the counterparty, the City
will not be able to recover the value of its investments or collateral securities that are in the
possession of an outside party. Investment securities are exposed to custodial credit risk if
they are uninsured, are not registered in the City’s name, and are held by either:
a. The counterparty or
b. The counterparty’s trust department or agent but not in the City’s name
Foreign currency risk is the risk that changes in exchange rates will adversely affect
investments. The City does not have investments denominated in foreign currency.
At June 30, 2013 the City’s investments were not exposed to custodial credit risk or foreign
currency risk.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 2. CASH AND CASH EQUIVALENTS AND INVESTMENTS (Continued)
C. INVESTMENTS (Continued)
GASB Statement No. 40 requires that the City disclose the credit rating of all debt security
investments except for obligations of the U.S. government or investments guaranteed by the
U.S. government. The City is exempt from this requirement because all its investments at
June 30, 2013 are invested in money market funds, the NJ Cash Management Fund, or the
NJARM Program.
New Jersey Cash Management Fund and NJARM Program
All investments in the New Jersey Cash Management Fund are governed by the regulations
of the Investment Council, which prescribe specific standards designed to insure the quality
of investments and to minimize the risks related to investments. In all the years of the
Division of Investment’s existence, the Division has never suffered a default of principal or
interest on any short-term security held by it due to the bankruptcy of a securities issuer;
nevertheless, the possibility always exists, and for this reason a reserve is being accumulated
as additional protection for the Other-than-State participants. In addition to the Council
regulations, the Division sets further standards for specific investments and monitors the
credit of all eligible securities issuers on a regular basis. The City does not own specific
identifiable securities, but instead has a net realizable interest in the joint value of the fund.
As of June 30, 2013 and 2012, the City had a balance of $456,669 and $456,058,
respectively, in the New Jersey Cash Management Fund.
The NJARM Program is a financial services organization created and run exclusively for
New Jersey municipalities, authorities, schools and other local and regional governmental
type entities. The Program was designed to help achieve excellence in the governmental
unit’s investment program. Created as a joint trust investment under the Interlocal Services
Ace, NJARM provides participants with investment and arbitrage rebate compliance services
for both bond proceeds and general operating funds. The program is a means for local
governments in the State to invest collectively the proceeds of taxable and tax-exempt
borrowings and other funds on hand. As of June 30, 2013 and 2012, the City has a balance
of $867,280 and $867,058, respectively, in the NJARM Program.
NOTE 3. TAXES RECEIVABLE, TAX TITLE LIENS
In accordance with the accounting principles prescribed by the State of New Jersey, taxes
receivable and tax title liens are realized as revenue when collected. Since delinquent taxes and
liens are fully reserved, no provision has been made to estimate that portion of the taxes
receivable and tax title liens that are uncollectible.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 3. TAXES RECEIVABLE, TAX TITLE LIENS (Continued)
During fiscal year ended June 30, 2013, the City collected -$417,976 from delinquent taxes which
represented -228.97% of the delinquent balances at June 30, 2012. For the fiscal year ended
June 30, 2012, the City collected $617,460 from delinquent taxes which represented 89.87% of
the delinquent balances at June 30, 2011 plus the added tax levy for 2011.
NOTE 4. PROPERTY TAX CALENDAR
Property tax revenues are collected in quarterly installments due August 1, November 1,
February 1, and May 1. Property taxes unpaid on October 1 of the fiscal year following their
final due date are subject to tax sale in accordance with the statutes. The amount of tax levied
includes not only the amount required in support of the City’s annual budget, but also the
amounts required in support of the budget of the entities that follow. Receivables for property
taxes are recorded with offsetting reserves on the balance sheet of the City’s Current Fund;
accordingly, such amounts are not recorded as revenue until collected. GAAP requires such
revenue to be recognized when they are available and measurable, reduced by an allowance for
doubtful accounts.
School Taxes
The City is responsible for levying, collecting and remitting school taxes for the Union City
Board of Education. Operations are charged for the full amount required to be raised from
taxation to operate the local school district for the period from July 1 to June 30.
County Taxes
The City is responsible for levying, collecting and remitting county taxes for the County of
Hudson. Operations is charged for the amount due the County for the year, based upon the
ratables required to be certified to the County Board of Taxation by January 10 of the current
year. In addition, Operations is charged for the County share of Added and Omitted Taxes
certified to the County Board of Taxation by October 10 of the current year and due to be paid to
the County by February 15 of the following year.
Prepaid Taxes
Taxes collected in advance are recorded as cash liabilities in the financial statements. As of June
30, 2013 and 2012, the City’s Prepaid taxes were $115,806 and $166,134, respectively.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 5. SCHOOL DISTRICT
At June 30, 2013 and 2012, the amount of authorized and unissued school indebtedness was $0
each year.
NOTE 6. LONG-TERM DEBT
A.
SUMMARY OF MUNICIPAL DEBT
The Local Bond Law, N.J.S.A. 40A:2, governs the issuance of bonds to finance general
municipal capital expenditures. All bonds are retired in annual installments within the
statutory period of usefulness. All bonds issued by the City are general obligation bonds,
backed by the full faith and credit of the City. Bond Anticipation Notes, which are issued to
temporarily finance capital projects, shall mature and be paid off within ten years of original
date financed by the issuance of bonds.
The following is a summary of changes in long-term debt for the year ended June 30, 2013:
Bonds and Notes
Balance
Issued/
Balance
June 30, 2012
Authorized
(Unissued)
Paid
June 30, 2013
General Bonds and Notes
72,030,749
$
-
$
21,635,000
$
25,240,750
$
68,424,999
$
Bonds Issued by Another
Public Body and Guaranteed
by Municipalities
1,974,600
-
-
180,900
1,793,700
Green Acres Loans
1,304,046
-
-
127,924
1,176,122
HCIA Capital Leases
7,116,221
-
-
407,162
6,709,059
Authorized but Not Issued
631,824
1,940,000
-
-
2,571,824
Total General Debt
83,057,440
1,940,000
21,635,000
25,956,736
80,675,704
School Serial Bonds
4,490,000
-
-
2,170,000
2,320,000
Total
87,547,440
$
1,940,000
$
21,635,000
$
28,126,736
$
82,995,704
$
The repayment schedule of annual debt service principal and interest for the next five years,
and five-year increments there-after, for bonded debt issued and outstanding as of June 30,
2013 is as follows:
Fiscal
General Bonds
Type I School Bonds
HCIA Lease
Green Acres Trust Fund Loans
Year Ending
Principal
Interest
Principal
Interest
Principal
Interest
Principal
Interest
Total
2014
2,638,107
$
2,788,287
$
2,320,000
$
74,240
$
438,853
$
443,290
$
120,619
$
21,895
$
8,845,291
$
2015
2,582,108
2,857,842
-
-
453,888
414,570
123,043
19,469
6,450,920
2016
2,521,251
2,922,956
-
-
480,577
383,604
125,517
16,997
6,450,902
2017
2,455,108
2,940,130
-
-
518,940
349,766
118,251
14,522
6,396,717
2018
2,088,425
3,299,569
-
-
562,303
313,895
41,560
12,539
6,318,291
2019-2023
20,745,000
6,289,955
-
-
3,423,657
930,858
220,676
49,823
31,659,969
2024-2028
7,190,000
2,761,719
-
-
830,840
34,588
243,762
26,735
11,087,644
2029-2033
6,570,000
1,343,750
-
-
-
-
131,284
3,965
8,048,999
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 6. LONG-TERM DEBT (Continued)
B. SUMMARY OF STATUTORY DEBT CONDITION - ANNUAL DEBT STATEMENT
The summarized statement of debt condition which is prepared in accordance with the
required method of setting up the Annual Debt Statement and indicates a statutory net debt of
2.40%. The Equalized Valuation Basis of the City at June 30, 2013 is $3,280,154,978.
Gross
Debt
Deductions
Net Debt
Local School District Debt
2,320,000
$
2,320,000
$
-
$
General Debt
80,675,704
1,793,700
78,882,004
C. BORROWING POWER UNDER N.J.S.A. 40A:2-6 AS AMENDED
3-1/2% of Equlaized Valuation Basis
114,805,424
$
Net Debt
78,882,004
Remaining Borrowing Power
35,923,420
$
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 6. LONG-TERM DEBT (Continued)
D. GENERAL SERIAL BONDS PAYABLE
The city issues bonds to fund various capital projects. Bonds Payable consist of the
following:
ERI
2007
Pension
Refunding
Fiscal
Total
Bonds
Issue
Year Ending
Payments
Principal
Principal
2014
2,638,107
$
585,000
$
2,053,107
$
2015
2,582,108
665,000
1,917,108
2016
2,521,251
725,000
1,796,251
2017
2,455,108
825,000
1,630,108
2018
2,088,425
15,000
2,073,425
2019
3,760,000
30,000
3,730,000
2020
3,945,000
100,000
3,845,000
2021
4,150,000
165,000
3,985,000
2022
4,350,000
225,000
4,125,000
2023
4,540,000
315,000
4,225,000
2024
4,625,000
375,000
4,250,000
2025
475,000
475,000
-
2026
575,000
575,000
-
2027
690,000
690,000
-
2028
825,000
825,000
-
2029
975,000
975,000
-
2030
1,125,000
1,125,000
-
2031
1,300,000
1,300,000
-
2032
1,475,000
1,475,000
-
2033
1,695,000
1,695,000
-
46,789,999
$
13,160,000
$
33,629,999
$
The 2007 Refunding Issue Bonds refunded $8,690,000 of the City’s outstanding obligations
securing bonds issued by the Hudson County Improvement Authority; $15,506,000 of the
2006 General Improvement Bonds; $3,510,000 of the 1997 Refunding Issue; and $1,430,000
of the ERI Pension Bonds.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 6. LONG-TERM DEBT (Continued)
E. LOANS AND CAPITAL LEASES PAYABLE
The city issues bonds and notes to fund various capital projects. Bonds Payable consist of
the following:
Hudson County Improvement Authority
Lease Payments
Green
1992
1999 A&B
N. Hudson Reg.
Acres
School
Fire Dept.
Fire & Rescue
Fiscal
Loans
Issue
Total
Assets
Series 2006A&B
Year Ending
Principal
Principal
Payments
Principal
Principal
2014
120,619
$
2,320,000
$
438,853
$
290,000
$
148,853
$
2015
123,043
-
453,888
295,000
158,888
2016
125,517
-
480,577
315,000
165,577
2017
118,251
-
518,940
345,000
173,940
2018
41,560
-
562,303
380,000
182,303
2019
42,395
-
590,664
400,000
190,664
2020
43,248
-
640,700
440,000
200,700
2021
44,118
-
684,063
475,000
209,063
2022
45,006
-
729,098
510,000
219,098
2023
45,909
-
779,132
550,000
229,132
2024
46,832
-
830,840
590,000
240,840
2025
47,772
-
-
-
-
2026
48,733
-
-
-
-
2027
49,713
-
-
-
-
2028
50,712
-
-
-
-
2029
51,731
-
-
-
-
2030
52,771
-
-
-
-
2031
26,782
-
-
-
-
1,124,712
$
2,320,000
$
6,709,058
$
4,590,000
$
2,119,058
$
F.
NOTES PAYABLE
The term of bond anticipation notes cannot exceed one year, but the notes may be renewed
from time to time for a period not exceeding one year. All such notes must be paid or
permanently financed no later than the tenth anniversary of the date of the original note. The
State of New Jersey also prescribes that on or before the third anniversary date of the original
note and through to the tenth anniversary date, a payment of an amount at least equal to the
first legally payable installment of the bonds in anticipation of which such notes were issued,
be paid or retired.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 7. FUND BALANCE APPROPRIATED
Fund balances at June 30, 2012 and 2011 which were appropriated and included as anticipated
revenue in their own respective funds for the years ending June 30, 2013 and 2012 were $0 and
$0, respectively. There was no fund balance included as anticipated revenue for the fiscal year
2014 budget.
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION
A. STATE-MANAGED PENSION PLANS
Substantially all full-time City employees participate in the Public Employees Retirement
System (PERS) and the Police and Firemen’s Retirement System of NJ (PFRS). The PERS
and PFRS systems are cost-sharing multiple-employer contributory defined benefit
retirement systems sponsored and administered by the State of New Jersey, Department of
Treasury, Division of Pensions and Benefits.
The PERS was established in January 1955 under provisions of N.J.S.A. 43:15A and
provides coverage to substantially all full time employees of the City provided the employee
is not a member of another State administered retirement system. Membership is mandatory
for such employees and vesting occurs after 8 to 10 years of service
The PFRS was established in July 1944, under the provisions of N.J.S.A. 43:16A to provide
coverage to substantially all full time county and municipal police or firemen and state
firemen appointed after June 30, 1944. Membership is mandatory for such employees with
vesting occurring after 10 years of membership.
The cost of living increase for PERS and PFRS are funded directly by each of the respective
systems, but are currently suspended as a result of reform legislation.
According to state law, all obligations of PERS and PFRS will be assumed by the State of
New Jersey should the PERS and PFRS be terminated. The State of New Jersey, Department
of Treasury, Division of Pensions and Benefits, issues publicly available financial reports
that include the financial statements and required supplementary information of the PERS
and PFRS. The financial reports may be accessed via the New Jersey Division of Pensions
and Benefits website at www.state.nj.us/treasury/pensions.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
A. STATE-MANAGED PENSION PLANS (Continued)
Significant Legislation
P.L. 2011, c. 78, effective June 28, 2011, made various changes to the manner in which
PERS and PFRS operate and to the benefit provisions of those systems.
Chapter 78’s provisions impacting employee pension and health benefits include:
x
For new members of PERS hired on or after June 28, 2011 (Tier 5 members), the years of
creditable service needed for early retirement benefits increased from 25 to 30 years and the
early retirement age from age 55 to 65 for Tier 5 members.
x
The eligible age to qualify for a service retirement in the PERS increased from age 62 to 65
for Tier 5 members.
x
The annual benefit under special retirement for new PFRS members enrolled after 28, 2011
(Tier 3 members), decreased from 65 percent of final compensation to 60 percent of final
compensation after 25 years of service and from 70 percent of final compensation to 65
percent final compensation after 30 or more years of service.
x
It increases in active member contribution rates for PERS active members from 5.5% of
annual compensation to 6.5% plus an additional 1% phased-in over 7 years; For fiscal year
2012, the member contribution rates will increase in October 2011. The phase-in of the
additional incremental member contribution rates for PERS members will take place in July
of each subsequent fiscal year.
x
The payment of automatic cost-of-living adjustment (COLA) additional increases to current
and future retirees and beneficiaries is suspended until reactivated as permitted by this law.
x
New employee contribution requirements towards the cost of employer-provided health
benefit coverage. Employees are required to contribute a certain percentage of the cost of
coverage. The rate of contribution is determined based on the employee’s annual salary and
the selected level of coverage. The increased employee contributions will be phased in over a
4-year period for those employed prior to Chapter 78’s effective date with a minimum
contribution required to be at least 1.5% of salary.
x
In addition, this new legislation changes the method for amortizing the pension systems’
unfunded accrued liability (from a level percent of pay method to a level dollar of pay).
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
A. STATE-MANAGED PENSION PLANS (Continued)
Contribution Requirements – PERS
The contribution policy is set by N.J.S.A. 43:15A and requires contributions by active
members and contributing employers. Plan member and employer contributions may be
amended by State of New Jersey legislation. Members contribute at a uniform rate. The full
normal employee contribution rate became 5.5% of annual compensation, effective July 1,
2007 for most PERS state employees and effective July 1, 2008 for PERS local employees,
based on Chapter 103, P.L. 2007. The rate for members who are eligible for the Prosecutors
Part of PERS (Chapter 366, P.L. 2001) is 8.5% of base salary effective July 1, 2008.
Pursuant to the provisions of Chapter 78, P.L. 2011, the active member contribution rate
increased from 5.5% of annual compensation to 6.5% plus an additional 1% phased-in over 7
years beginning in fiscal year 2013. The rate for members who are eligible for the
Prosecutors Part of PERS (Chapter 366, P.L. 2001) increased from 8.5% of base salary to
10%. For fiscal year 2012, the member contribution rate increased in October 2011. The
phase-in of the additional incremental member contribution rate will take place in July of
each subsequent fiscal year. Employers’ contribution amounts are based on an actuarially
determined rate. The annual employer contributions include funding for basic retirement
allowances, cost-of-living adjustments, and non-contributory death benefits.
Chapter 19, P.L. 2009, effective March 17, 2009, provided an option for local employers to
contribute 50% of the normal and accrued liability contribution amounts certified by PERS
for payments due in State fiscal year 2009. This law also provided that a local employer may
pay 100% of the required contribution. Such an employer will be credited with the full
payment and any such amounts will not be included in their unfunded liability. The actuaries
for PERS will determine the unfunded liability of those retirement systems, by employer, for
the reduced normal and accrued liability contributions provided under this law. This
unfunded liability will be paid by the employer in level annual payments over a period of 15
years beginning with the payments due in the State fiscal year ending June 30, 2012 and will
be adjusted by the rate of return on the actuarial value of assets.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
B. STATE-MANAGED PENSION PLANS (Continued)
Contribution Requirements – PERS (Continued)
The City and employees’ contributions to PERS normal pension, non-contributory group life
insurance (NCGI) and early retirement incentive (ERI) for the past three years were as
follows:
Three-Year Trend Information
Public Employees Retirement System (PERS)
City Contribution
Pension
Non-
Early
Year Ended
Percentage of
Contributory
Retirement
Employee
June 30,
Amount
Covered Payroll
Deferral
Life Insurane
Incentive
Contributions
2013
1,145,652
$
9.95%
61,009
$
68,186
$
139,768
$
638,848
$
2012
1,288,235
11.70%
60,226
82,076
140,973
611,053
2011
1,331,184
12.17%
-
101,103
140,973
607,514
Contribution Requirements – PFRS
The contribution policy is set by N.J.S.A. 43:16A and requires contributions by active
members and contributing employers. Plan member and employer contributions may be
amended by State of New Jersey legislation. Employers’ contribution amounts are based on
an actuarially determined rate. The annual employer contributions include funding for basic
retirement allowances, cost-of-living adjustments, and non-contributory death benefits.
Members contribute at a uniform rate of 8.5% of base salary. Pursuant to the provisions of
Chapter 78, P.L. 2011, the active member contribution rate increased from 8.5% to 10% in
October 2011.
Chapter 19, P.L. 2009, effective March 17, 2009, provided an option for local employers to
contribute 50% of the normal and accrued liability contribution amounts certified by PFRS
for payments due in State fiscal year 2009. This law also provided that a local employer may
pay 100% of the required contribution. Such an employer will be credited with the full
payment and any such amounts will not be included in their unfunded liability. The actuaries
for PFRS will determine the unfunded liability of those retirement systems, by employer, for
the reduced normal and accrued liability contributions provided under this law. This
unfunded liability will be paid by the employer in level annual payments over a period of 15
years beginning with the payments due in the State fiscal year ending June 30, 2012 and will
be adjusted by the rate of return on the actuarial value of assets.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
A. STATE-MANAGED PENSION PLANS (Continued)
Contribution Requirements – PFRS (Continued)
The City and employees’ contributions to PFRS normal pension, NCGI and ERI for the past
three years were as follows:
Three-Year Trend Information
Police and Firemen's Retirement System (PFRS)
City Contribution
Pension
Non-
Early
Year Ended
Percentage of
Contributory
Retirement
Employee
June 30,
Amount
Covered Payroll
Deferral
Life Insurane
Incentive
Contributions
2013
4,159,235
$
23.00%
278,086
$
171,772
$
30,789
$
1,537,230
$
2012
3,863,384
20.77%
276,072
141,510
29,118
1,584,591
2011
4,423,111
25.83%
-
192,392
27,998
1,459,049
Vesting and Benefit Provisions – PERS
The vesting and benefit provisions are set by N.J.S.A. 43:15A and 43:3B. The PERS
provides retirement, death and disability benefits. All benefits vest after eight to ten years of
service, except for medical benefits, which vest after 25 years of service or under the
disability provisions of the PERS.
For Tier 1 members, retirement benefits for age and service are available at age 60 and are
generally determined to be 1/55 of final average salary for each year of service credit, as
defined. Final average salary equals the average salary for the final three years of service
prior to retirement (or highest three years’ compensation if other than the final three years).
Members may seek early retirement after achieving 25 years service credit, as defined, or
they may elect deferred retirement after achieving eight to ten years of service credit, in
which case benefits would begin the first day of the month after the member attains normal
retirement age.
Members are always fully vested for their own contributions and, after three years of service
credit, become vested for earnings on their contributions at 2% per annum. In the case of
death before retirement, members’ beneficiaries are entitled to full interest credited to the
members’ accounts.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
A.
STATE-MANAGED PENSION PLANS (Continued)
Vesting and Benefit Provisions – PERS (Continued)
Eligible retirees receiving monthly benefits are entitled to cost-of-living adjustment (COLA)
increases equal to 60% of the change in the average consumer price index for the calendar
year in which the pensioner retired, as compared to the average consumer price index for a
12-month period ending with each August 31st immediately preceding the year in which the
adjustment becomes payable. The regular retirement allowance is multiplied by the 60%
factor as developed and results in the dollar amount of the adjustment payable. Retired
members become eligible for pension adjustment benefits after 24 months of retirement. The
COLA increases are funded by the retirement system and are included in the annual actuarial
calculations of the required state and state-related employer contributions. Pursuant to the
provisions of Chapter 78, P.L. 2011, COLA increases are suspended for all current and future
retirees of all retirement systems. No further COLA increases will be granted. The law does
not reduce any COLA increases that have already been added to retiree benefits.
Chapter 103, P.L. 2007 amended the early retirement reduction formula for members hired
on or after
July 1, 2007 and prior to November 2, 2008 (Tier 2 members) and retiring with 25 years of
service to be reduced by 1% for every year between age 55 and 60, plus 3% for every year
under age 55. Also, this law provided that the amount of compensation for Tier 2 members
used for employer and member contributions and benefits under the PERS cannot exceed the
annual maximum wage contribution base for Social Security, pursuant to the Federal
Insurance Contributions Act.
Chapter 89, P.L. 2008 increased the PERS eligibility age for unreduced benefits from age 60
to age 62 for members hired on or after November 1, 2008 and on or before May 21, 2010
(Tier 3 members). It also increased the minimum annual compensation required for
membership eligibility for new Tier 3 members from $1,500 to $7,500 in addition to
amending the early retirement reduction formula for Tier 3 members retiring with 25 years of
service to 1% for every year between age 55 and 62, plus 3% for every year under age 55.
Chapter 1, P.L. 2010, effective May 21, 2010, changed the membership eligibility criteria for
new members of PERS hired after May 21, 2010 (Tier 4 and Tier 5 members) from the
amount of annual compensation to the number of hours worked weekly. Also, it returned the
benefit multiplier for these members of PERS to 1/60 from 1/55, and it provided that the
retirement allowance for these members be calculated using the average annual
compensation for the last five years of service instead of the last three years of service. Tier 4
and Tier 5 members of PERS no longer receive pension service credit from more than one
employer. Pension service credit is earned for the highest paid position only. This law also
closed the Prosecutors Part of the PERS to new members.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
A. STATE-MANAGED PENSION PLANS (Continued)
Vesting and Benefit Provisions – PERS (Continued)
Chapter 3, P.L. 2010, effective May 21, 2010, replaced the accidental and ordinary disability
retirement for Tier 4 and Tier 5 members of the PERS with disability insurance coverage
similar to that provided by the State to individuals enrolled in the State’s Defined
Contribution Retirement Program.
Chapter 78, P.L. 2011, provides that new members of PERS hired on or after June 28, 2011
(Tier 5 members) need 30 years of creditable service and age 65 for receipt of the early
retirement benefit without a reduction of ¼ of 1% for each month that the member is under
age 65. Tier 5 members are eligible for a service retirement benefit at age 65.
Vesting and Benefit Provisions – PFRS
The vesting and benefit provisions are set by N.J.S.A. 43:16A and 43:3B. The PFRS
provides retirement as well as death and disability benefits. All benefits vest after ten years
of service, except disability benefits which vest after four years of service. Retirement
benefits for age and service are available at age 55 and are generally determined to be 2% of
final compensation for each year of creditable service, as defined, up to 30 years plus 1% for
each year of service in excess of 30 years. Final compensation equals the compensation for
the final year of service prior to retirement. Members may seek special retirement after
achieving 25 years of creditable service or they may elect deferred retirement after achieving
ten years of service, in which case benefits would begin at age 55 equal to 2% of final
compensation for each year of service. The annual benefit under special retirement is 65% of
the member’s final compensation plus 1% for each year of creditable service over 25 years
but not to exceed 30 years. The maximum allowance is therefore 70% of final compensation.
Pursuant to the provisions of Chapter 78, P.L. 2011, the annual benefit under special retirement for
members enrolled after June 28, 2011 (Tier 3 members), is 60% of the member’s final compensation
plus 1% for each year of creditable service over 25 years but not to exceed 30 years. The maximum
allowance is therefore 65% of final compensation.
Widow/widowers of members retired since December 18, 1967 receive 50% of the retiree’s final
compensation. The minimum annual widow/widower’s benefits of an accidental disability retiree
prior to December 18, 1967 and of all retirees since December 18, 1967 is $4,500.
Members are always fully vested for their own contributions. In the case of death before retirement,
members’ beneficiaries are entitled to full payment of members’ contributions providing no survivor
death benefits are payable.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
A. STATE-MANAGED PENSION PLANS (Continued)
Vesting and Benefit Provisions – PFRS (Continued)
Eligible retirees receiving monthly benefits are entitled to cost-of-living adjustment (COLA)
increases equal to 60% of the change in the average consumer price index for the calendar
year in which the pensioner retired, as compared to the average consumer price index for a
12-month period ending with each August 31st immediately preceding the year in which the
adjustment becomes payable. The regular retirement allowance is multiplied by the 60%
factor as developed and results in the dollar amount of the adjustment payable. Retired
members become eligible for pension adjustment benefits after 24 months of retirement.
The COLA increases are funded by the retirement system and are included in the annual
actuarial calculations of the required state and state-related employer contributions.
Pursuant to the provisions of Chapter 78, P.L. 2011, COLA increases are suspended for all
current and future retirees of all retirement systems. No further COLA increases will be
granted. The law does not reduce any COLA increases that have already been added to
retiree benefits.
Pursuant to Chapter 1, P.L. 2010, for new members of PFRS hired after May 21, 2010 (Tier
2 members), this law capped the maximum compensation that can be used to calculate a
pension from these plans at the annual wage contribution base for Social Security, and
required the pension to be calculated using a three year average annual compensation
instead of the last year’s salary.
B. DEFINED CONTRIBUTION RETIREMENT PROGRAM
The Defined Contribution Retirement Program (the “DCRP”), was established July 1, 2007,
under the provisions of Chapters 92 and 103, P.L. 2007. Individuals eligible for membership
in the DCRP include local officials who are elected or appointed on or after July 1, 2007; and
employees enrolled in the PERS on or after July 1, 2007 who earn in excess established
“maximum compensation” limits.
A local elected official is any individual who holds elected public office. Officials elected on
or after July 1, 2007 will only be enrolled in DCRP. Elected officials already enrolled in
PERS prior to July 1, 2007 based on elected office will remain a PERS member while
serving that same elected office. Any break in service or election to a different elected office
will automatically enroll the elected official in DCRP. If a retired member of another State-
administered retirement system is elected to office, that elected official can choose to either
continue receiving retirement benefits from the former employment or suspend such benefits
and participate in DCRP.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
B. DEFINED CONTRIBUTION RETIREMENT PROGRAM (Continued)
A local appointed official is any individual appointed by the governor, including those
requiring advice and consent of the Senate, or an individual appointed in a similar manner by
the governing body of a local public entity. On or after July 1, 2007, a newly appointed
official who does not have an existing PERS account will only be enrolled in the DCRP.
Appointed officials already enrolled in PERS prior to July 1, 2007 will remain a PERS
member while serving that same appointed office.
An appointed official is permitted to join or remain in PERS if that appointed official holds a
professional license or certificate to perform and is serving in any of the following capacities:
Certified Health Officer, Tax Collector, Chief Financial Officer, Construction Code Official,
Qualified Purchasing Agent, Tax Assessor, Municipal Planner, Registered Municipal Clerk,
Licensed Uniform Subcode Inspector Principal/Certified Public Works Manager.
Additional minimum DCRP eligibility criteria for a newly elected or appointed official are
the same as for a PERS position. However, in the case of DCRP, eligible officials can
irrevocable waiver their participation when earning less than $5,000 annually.
Eligible PERS members are enrolled in the DCRP when annual salary exceeds the maximum
compensation limit. This may occur upon enrollment into the PERS when an annual base
salary is reported on the enrollment application that will exceed the maximum compensation;
or when a PERS member’s annual salary is increased to where it will exceed the maximum
compensation and it is reported by the employer to the Division of Pensions and benefits.
Enrolled members contribute 5.5% of the base salary to a tax-deferred investment account
established with Prudential Financial, which administers the DCRP for the Division of
Pensions and Benefits. Members enrolled due to income levels in excess of maximum
compensation limits only contribute based on that amount in excess. Member contributions
are matched by a 3% employer contribution.
Newly eligible and enrolled members that have existing DCRP accounts or are active or
vested members of another State-administered retirement system are immediately vested in
DCRP. Conversely, those officials not qualifying for immediate vesting in DCRP will
become fully vested upon commencement of their third year of membership. In such case
there is no eligible third year of membership, all employee and employer contributions will
be refunded to the appropriate contributing parties.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 8. RETIREMENT SYSTEMS AND DEFERRED COMPENSATION (Continued)
B. DEFINED CONTRIBUTION RETIREMENT PROGRAM (Continued)
DCRP members may elect to receive all or a portion of the account in a lump-sum
distribution, or as a fixed term or life annuity. There is no minimum retirement age under the
DCRP. Any distributions of mandatory contributions will automatically render the member
retired. Lump-sum cash distributions to members under the age of 55 are limited to the
member’s contributions and earnings. Employer matching contributions and earnings are
only available after the age of 55. A member may begin collecting an annuity or take a cash
distribution at any time after termination of employment, but will no longer be eligible to
participate in any State-administered retirement system upon a return to public employment
in New Jersey.
DCRP members are covered by employer-paid life insurance, payable to their designated
beneficiaries, in the amount of 1½ times the annual base salary on which DCRP contributions
were based. This benefit continues for up to two years if on an approved leave of absence
without pay for personal illness. Life insurance may also be available to members upon
retirement at an amount reduced to 3/16 of the annual base salary on which DCRP
contributions were based who qualify by being 60 or older with 10 years of participation in
DCRP or any age with 25 years of participation. In the case of members enrolled due to
income levels in excess of maximum compensation limits, years of participation in either
scenario would also include participation in PERS.
DCRP members are eligible employer-paid long-term disability coverage after one year of
participation. Eligibility occurs after six consecutive months of total disability. Members
would receive a regular monthly income benefit up to 60% of the base salary on which
DCRP contributions were based during the 12 months preceding the onset of the disability,
offset by any other periodic benefit the member may be receiving. Benefits will be paid so
long the member remains disabled or until the age of 70. Benefits terminate should the
member begin receiving retirement annuity payments. As of June 30, 2013 the City had no
employees who were DCRP Members.
NOTE 9. COMPENSATED ABSENCES
Under the existing union contracts and policy of the City, certain employees are allowed to
accumulate unused vacation and sick pay over the life of their working careers. In addition,
certain employees are also entitled to accrue 7.5 terminal leave days for every year of service.
These compensated absences and terminal leave may be taken as time off or paid at a later date
and at an agreed upon rate. The accumulated cost of such unpaid compensation is not required to
be reported in the financial statements as presented. The City appropriates, annually, the
amounts required to be paid in any fiscal year in that year’s budget and no liability is accrued at
June 30, 2013 and 2012.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 9. COMPENSATED ABSENCES
As of June 30, 2013 and 2012, the total accumulated compensated absence liability was
$6,142,387 and $8,512,766, respectively. In addition, as of June 30, 2013 the terminal leave
liability was $2,105,567. The terminal leave liability as of June 30, 2012 was not calculated.
NOTE 10. TAX APPEALS
There are several tax appeals filed with the State Tax Court of New Jersey and the Hudson
County Board of Taxation requesting a reduction of assessments for various years. Any
reduction in assessed valuation will result in a refund of prior years’ taxes in the year of
settlement, which may be funded from current tax revenues through the establishment of a
reserve or by the issuance of refunding bonds per N.J.S.A. 40A:2-51.
NOTE 11. TRANSITIONAL AID CONDITIONS
The City receives a substantial amount of financial support from the State of New Jersey in the
form of Transitional Aid to Localities (Transitional Aid). P.L. 2013, c.77 and P.L. 2011, c.144
condition Transitional Aid on conditions, requirements, orders and oversight that the Director of
the Division of Local Government Services (the “Director”) deems necessary including, but not
limited to, requiring approval by the Director of personnel action, professional services and
related contracts, payment in lieu of tax agreements, acceptance of grants from State, federal or
other organizations, and the creation of new or expanded public services. The minimum
conditions on the receipt of the Transitional Aid are set forth by a Memorandum of
Understanding with the Director.
NOTE 12. CONTINGENT LIABILITIES
The City participates in several federal and state financial assistance grant programs.
Entitlement to the funds is generally conditional upon compliance with terms and conditions of
the grant agreements and applicable regulations, including the expenditures of funds for eligible
purposes. The state and federal grants received and expended in fiscal year 2013 were subject to
the Single Audit Act Amendments of 1996 and State of New Jersey OMB Circular 04-04 which
mandates that grant revenues and expenditures be audited in conjunction with the City’s annual
audit.
In addition, these programs are also subject to compliance and financial audits by the grantors or
their representatives. As of June 30, 2013, the City does not believe that any material liabilities
will result from such audits.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 13. RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction
of assets; errors and omissions; injuries to employees; and natural disasters.
A. PROPERTY AND LIABILITY INSURANCE
The City maintains commercial insurance coverage covering each of those risks of loss.
Management believes such coverage is sufficient to preclude any significant uninsured losses
to the City. Settled claims have not exceeded this commercial coverage in any of the past
three fiscal years.
B. SELF-INSURANCE PROGRAM
The City had established a self-insurance program in accordance with the New Jersey Statute
Chapter 40:10. The Chapter enabled the governing body of any local unit to create a fund to
provide insurance coverage for its exposure to a wide variety of property and casualty risks.
In 1998 the City had established a self-insured health insurance benefits program (vision,
dental, prescription and major medical) which the City later dissolved in 2010 for a fully
insured plan through Horizon Blue Cross Blue Shield of New Jersey. In 1984 the City had
established a self-insured workers’ compensation obligation program which the City later
dissolved in 2009 for a fully insured plan through the New Jersey Intergovernmental
Insurance Fund. The City still has exposure for claims from the prior self-insured worker’s
compensation obligation program. The latest available information states that at June 30,
2013 and 2012, the City’s exposure for claims incurred under its obligation to provide
workers’ compensation insurance amounted to approximately $517,362 and $513,446,
respectively.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 13. RISK MANAGEMENT (Continued)
C. CONTINGENT LIABILITIES
The City is a party defendant in some lawsuits, none of a kind unusual for a municipality of
its size and scope of operation. In the opinion of the City's Attorney the potential claims
against the City not covered by insurance policies would not materially affect the financial
condition of the City, except for the following claims:
Orchard Holdings- Contract Dispute- Mediation
Orchard is claiming additional per unit costs for the concrete work related to the installation
of 11 traffic lights. Orchard claims that during the project, state and federal authorities
dictated that the concrete at the affected intersections be ADA compliant to exact
measurements. In turn, Orchard claims that it was caused to utilize additional units of
concrete and due to the required precision, additional man hours and costs were incurred for
the additional concrete work. Therefore, Orchard is claiming that they are due an increase in
the per unit cost of the contract that should reflect the actual cost incurred and not the per unit
price listed in the contract. As a result, Orchard is claiming approximately $200,000 in costs.
D. FEDERAL AND STATE AWARDS
The City participates in a number of federal and state programs that are fully or partially
funded by grants received from other governmental units. Expenditures financed by grants
are subject to audit by the appropriate grantor government. If expenditures are disallowed
due to noncompliance with grant program regulations, the City may be required to reimburse
the grantor government. As of June 30, 2013, significant amounts of grant expenditures have
not been audited by the various grantor agencies but the City believes that disallowed
expenditures, if any, based on subsequent audits will not have a material effect on any of the
individual governmental funds or the overall financial position of the City.
NOTE 14. INTERFUND RECEIVABLES AND PAYABLES
Interfund balances remained on the balance sheets of the fund financial statement at June 30,
2013. The interfund balances are the result of revenues earned in one fund which are due to
another fund and/or expenditures paid by one fund on behalf of another fund and/or to cover cash
balances which were in a cash overdraft position. The City expects to liquidate all interfund
balances within one year.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 15. DEFERRED COMPENSATION
The City offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 403(b) and 457(b). The plan, which is administered by Valic, permits
participants to defer a portion of their salary until future years. Amounts deferred under the
plans are not available to employees until termination, retirement, death or unforeseeable
emergency.
NOTE 16. POST RETIREMENT BENEFITS
The City of Union City provides lifetime medical benefits to City employees who retire under
the following conditions:
x
After twenty-five years of membership in a state or locally administered retirement system.
x
After fifteen years or more of service and are age 62 or older.
x
Upon a disability retirement, if eligible.
Retiree Contributions
Current retirees, dependents and survivors are not required to contribute toward the cost of the
postretirement medical and prescription drug coverage. All costs are paid 100% by the City.
Any employee who retires after satisfying the eligibility requirements who had less than 20 years
of PERS or PFRS as of June 28, 2011, shall be required to contribute toward the cost of
postretirement healthcare benefits cost as set forth in P.L. 2011 c. 78 (Chapter 78). The retiree
contributions are based on a percentage of the postretirement healthcare, phased-in over a four-
year period, which vary based on healthcare coverage tier and amount of PERS or PFRS pension
amounts.
As of June 30, 2013 and 2012, the City had 361 and 361 employees, respectively, who were
eligible.
The City of Union City is self-insured and accounts for post retirement health costs on a pay-as-
you-go basis. Expenditures during the year ended June 30, 2013 and 2012 were $7,541,898 and
$7,541,898, respectively.
In accordance with GAAP and accrual accounting principles, the costs associates with post-
employment healthcare benefits (“OPEB”), generally should be associated with the periods in
which the cost occurs, rather than in future years when it will be paid. In adopting the
requirements of GASB Statement No. 45 the cost of OPEB is recognized in the year when the
employee services are received, the accumulated liability (as calculated on a tri-ennial basis) is
reported from prior years and provides information useful in assessing potential demands on cash
flows. Recognition of the liability accumulated from prior years is phased in over 25 years,
commencing with the current 2012 liability.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 16. POST RETIREMENT BENEFITS (Continued)
As of January 1, 2012 the Actuarial Accrued Liability is $127,064,643 for retirees and
$96,575,554 for active employees for a total accrued liability of $223,640,197. Under the GASB
accounting standard the Annual Required Contribution (“ARC”) is $19,516,529 for the year
ending December 31, 2012 assuming a 25 year amortization of the Unfunded Actuarial Accrued
Liability. The Net OPEB Obligation is $47,718,375, based on estimated 2012 cash payments of
$6,400,000 and the ARC stated above.
NOTE 17. NEW JERSEY INTERGOVERNMENTAL INSURANCE FUND
The City entered into a three year agreement to participate in the New Jersey Intergovernmental
Insurance Fund (“NJIIF”) from January 1, 2011 through December 31, 2014. The NJIIF was
established in 1997 as a self-insured property and casualty insurance program for New Jersey
Municipalities. Initially, it began with 14 members and currently has approximately 40.
The Commissioners of NJIIF arrange through their insurance professionals the pooled purchase
of insurance utilizing high deductibles and self-insured retentions. The participants share in each
others losses through the funding of claims under these deductibles.
The program is administered by Governmental Risk Management Associates of Old Bridge,
New Jersey. The Underwriting Manager is Arthur J. Gallagher Associates of Wayne, New
Jersey. The City of Union City is represented by their Risk Management Consultant, Beckerman
& Company of Colonia, New Jersey.
NOTE 18. NORTH HUDSON SEWERAGE AUTHORITY
During October, 1996, the West New York Municipal Utilities Authority (WNYMUA) was
acquired by the Hoboken - Union City - Weehawken Sewerage Authority (HUCWSA), and
together, these entities were consolidated to create the North Hudson Sewerage Authority
(NHSA). The acquisition was executed through the issuance and sale of $104,945,000 Sewer
Revenue Bonds, Series 1996, issued by the NHSA on October 15, 1997.
In connection with the creation of the NHSA, a service agreement between the City (together
with the Hudson County municipalities of Hoboken, West New York and Weehawken) and the
NHSA was executed. The related obligation of the City with respect to the current service
agreement pertains to service charges and annual charges, as described below:
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 18. NORTH HUDSON SEWERAGE AUTHORITY (Continued)
Service Charges
The NHSA will charge to users of its system, service charges, pursuant to the service agreement,
with respect to all sewage treated or disposed of by the NHSA and for all use and services of its
system, in accordance with the New Jersey Sewerage Authorities Law, Ch. 138, L. 1946, and in
a manner consistent with the submission relied upon by the United States Environmental
Protection Agency (EPA) and the New Jersey Department of Environmental Protection (NJDEP)
in issuing a federal grant or in such other manner that the EPA and the NJDEP approve. Such
service charges shall be established at rates estimated to be sufficient to provide for all amounts
necessary to pay or provide for the expenses of operation and maintenance of the NHSA’s
system and the principal and interest on any and all bonds as they become due, to maintain the
amounts required to be held on deposit in the sinking fund and the bond reserve fund and to
comply in all respects with the terms and provisions of the general bond resolution adopted by
the HUCWSA on April 24, 1989, as amended, and the New Jersey Sewerage Authorities Law,
provided, however, that the NHSA may charge service charges which are less than sufficient to
comply with the requirements referred to above if each of the municipalities gives its written
consent to such lesser service charges.
Annual Charges
Annual charges are based upon application of a formula which is explained in the next two
paragraphs. If, but only if, the application of the formula yields a positive dollar amount for any
fiscal year during which the service agreement is in effect, the City shall be obligated to pay to
the NHSA its allocable share of such positive dollar amount as an annual charge. Such annual
charges shall be the excess, if any of the amount determined by the items in the first paragraph
following, less the amount determined by the items in the second paragraph following to
determine the excess, if any.
The sum of all of the amounts reasonably expected by the NHSA to be expended in the fiscal
year of the NHSA (1) to pay or provide for the expenses of construction, acquisition, operation
and maintenance of its system, as well as administrative and other expenses of the NHSA related
to its system prior to placing the system in operation, and the principal of and interest on all
bonds as the same become due; (2) to maintain such reserves or sinking funds as may be required
by the terms of the contract of the NHSA or any bond resolution, or as may be deemed necessary
by the NHSA; and (3) to comply in all respects with the terms of the general bond resolution
adopted by the HUCWSA on April 24, 1989, as amended, and the New Jersey Sewerage
Authorities Law.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 18. NORTH HUDSON SEWERAGE AUTHORITY (Continued)
Annual Charges (Continued)
The sum of the following amounts to the extent available to be used to pay or provide for the
amounts described in the preceding paragraph: (1) service charges collected by the NHSA; (2)
the proceeds of bonds received by or for account of the NHSA with respect to its system; (3) the
proceeds of insurance awards received by or for account of the NHSA with respect to its system;
(4) contributions received by or for account of the NHSA with respect to its system and not
under any circumstances repayable by the NHSA until after the payment in full of all other
obligations of the NHSA including its bonds, original or refunding or both, or (5) any other funds
on hand or available therefor.
Annual charges, if any, are assessed to and payable by the City in the same percentage as the
most recent determination by the NHSA of the allocation of the annual flow among the
municipalities. The most recent determination by the NHSA of the allocation of the annual flow
is as follows: (i) Hoboken 27%, (ii) Union City 32%, (iii) Weehawken 10% and (iv) West New
York 31%.
On or before January 1 of each fiscal year, the NHSA will make an estimate of the amount of the
annual charges, if any, which will become payable by the City for such fiscal year. On or before
February 15 of each fiscal year, the City will pay to the NHSA the amount of any annual charges
not paid relating to any prior fiscal year. The City will pay to the NHSA that part of the
estimated amount of the annual charges for the current fiscal year in four equal installments on
March 1, June 1, September 1, and November 1 of such fiscal year. No amounts were due from
the City for the fiscal years ended June 30, 2013 and 2012. The NHSA estimates that no
amounts will be due from the City for fiscal year ending June 30, 2014.
NOTE 19. NORTH HUDSON REGIONAL FIRE AND RESCUE
Background of the Agreement
On October 1, 1998, the Hudson County municipalities of North Bergen, Union City,
Weehawken and West New York had formed the Agreement in order to form a joint meeting
pursuant to the Consolidated Municipal Services Act, N.J.S.A. 40:48B-1 et seq. (the “Act”). The
entity created by the formation of this joint meeting is known as the North Hudson Regional Fire
and Rescue (the “NHRFR”), which is a public body, corporate and politic, constituting a political
subdivision of the State of New Jersey, having all powers and authorities permitted by the Act.
The purpose of the NHRFR is to provide for the joint operation of fire protection, rescue and
emergency services, and other related governmental services.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 19. NORTH HUDSON REGIONAL FIRE AND RESCUE (Continued)
Background of the Agreement (Continued)
On December 30, 1998, another Hudson County municipality, the Town of Guttenberg, duly
adopted a resolution approving it to officially enter into the Agreement, and Guttenberg was
admitted to participate in the NHRFR.
The term of the Agreement expires September 30, 2023, but may be subject to earlier
termination pursuant to the Act. The operations of the NHRFR commenced on January 1, 1999.
The NHRFR is governed by a five member management committee, consisting of one
representative from each municipality, and this committee may appoint one or two executive
director(s), and other such officers, employees and counsel as it deems necessary. A
municipality’s admission to or withdrawal from the NHRFR requires four votes from the
management committee.
Required Contributions by the City
The City adopted an ordinance on September 30, 1998, authorizing the sale, lease transfer,
conveyance or other disposition of and improvement of real and personal property to the
NHRFR, pursuant to New Jersey Statutes.
As of June 30, 2013 and 2012, the City contributed $21,490,194 and $14,706,470, respectively,
to the NHRFR. This annual contribution is based on each of the four original participating
municipalities’ applicable share of the combined fiscal year 1998 fire budgets of those four
municipalities. The combined fiscal year 1998 fire budgets of those four municipalities totaled
$29,121,874. Since Guttenberg entered after this allocation was decided on, it contributes an
alternatively determined amount. This share is subject to an increase based on the percentage of
increase of the total fire and rescue related appropriations over the base year (SFY 1998) of the
four original participating municipalities. Guttenberg’s allocation is subject to this rate increase,
but is not subject to the matter described below regarding a redetermination of the allocation
formula. The Agreement also contains provisions for a growth value adjustment to be made in
calendar year 2001, in which the budget balance allocation formula described above is
redetermined. This redetermined allocation is based upon a factor entitled “Growth Percentage”.
This factor is determined by expressing “Growth Value” as a percentage of the total of all
equalized values of the four original participating municipalities. Growth value is determined by
taking the aggregate assessed value of all new construction in the City from July 1, 1997 through
June 30, 2000, and deducting from that the aggregate assessed value of all demolition. If the
resulting amount is negative, the growth value is expressed as zero.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 19. NORTH HUDSON REGIONAL FIRE AND RESCUE (Continued)
Required Contributions by the City (Continued)
With respect to the redetermined allocation formula, the Agreement expressly states:
“Starting with the NHRFR fiscal year budget for January 1, 2001 through December 31, 2001,
allocations of the Budget Balance among the Original Parties shall be subject to two (2) separate
calculations, as follows:
FIRST, the Budget Balance shall be multiplied by the Total Growth Percentage, and the product
so determined shall be allocated among the Original Parties in ratio to their respective Individual
Growth Percentages; and
SECOND, there shall be subtracted from the Budget Balance determined in FIRST above, and
the remainder of the Budget Balance amount shall be allocated among the Original Parties based
on their respective Base Year Percentages.”
Guarantee of Debt
On January 25, 2005 the Hudson County Improvement Authority issued $8,565,000 in Lease
Revenue Bonds Series 2005, consisting of $4,510,000 Tax-Exempt Lease Revenue Bonds, Series
2005A and $4,055,000 Taxable Lease Revenue Bonds, Series 2005B. These Series 2005 Bonds
were issued to finance certain costs associated with the facilities leased to and utilized by the
NHRFR. The Series 2005 Bonds are payable and secured by revenues of the Authority, which
are derived from the lease of the Facilities to NHRFR. The lease payments, which are allocated
among the municipalities participating in the NHRFR are sufficient to pay the debt service on the
Series 2005 Bonds. As additional security, each of the municipalities participating in the
NHRFR unconditionally guaranteed their percentage share of debt service on each series of the
Series 2005 Bonds. In the event that a municipalities’ percentage share of revenues is not
sufficient to pay its percentage share of debt service, the municipality is obligated to levy ad
valorem taxes upon all taxable property within its jurisdiction without limitation as to rate or
amount in order to make such payments.
THE CITY OF UNION CITY
NOTES TO THE FINANCIAL STATEMENTS
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
NOTE 20. SUBSEQUENT EVENTS
On September 9, 2013, the City settled the collective bargaining agreement with the Union City
Employees Association for the period of January 1, 2009 through December 31, 2015. In
summary permanent full-time employees were given salary increases of 2% per year for 2009
through 2014 and a 1% increase for 2015, part-time hourly employees were given increases of
$.40 per hour per year for 2009 through 2015. Retroactive pay, is agreed to be paid in three
installments where, 2009 and 2010 will be paid in fiscal year 2014; 2011 and 2012 will be paid
in fiscal year 2015; and 2013 will be paid in fiscal year 2016. The retroactive pay and resulting
payroll taxes paid in fiscal year 2014 are approximately $971,785, however the employer
required pension contributions liability on such retroactive could not be determined. The
liability for remainder of the retroactive pay, resulting payroll taxes and required pension
contributions has not been determined.
THIS PAGE IS LEFT INTENTIONALLY BLANK
SUPPLEMENTARY INFORMATION – CURRENT FUND
EXHIBIT A-4
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CASH - TREASURER
Ref.
Balance, June 30, 2012
A
11,460,215
$
Increased by Receipts:
Miscellaneous Revenues Not Anticipated
A-2
349,122
$
Petty Cash
A-5
1,500
Tax Collector
A-6
95,890,785
Revenue Accounts Receivable
A-10
41,503,592
Interfunds
A-11
10,121,012
State of New Jersey - Veterans and
Senior Citizens Deductions
A-12
82,832
Tax Title Liens
A-13
7,526
Other Liabilities
A-16
1,941,785
Other Reserves
A-17
1,050
Note Payable
A-24
3,200,000
Grants Receivable
A-25
4,151,329
Reserve for Grants - Unappropriated
A-26
81,093
157,331,626
168,791,841
Decreased by Disbursements:
Interest on Late County Tax Payment
A-1
22,906
Expenditures without Appropriations
A-1
18,782
Interfund Overexpenditures
A-1
19,336
Appropriations
A-3
97,420,731
Petty Cash
A-5
1,500
Tax Overpayments
A-8
786,118
Interfunds
A-11
14,049,970
Appropriation Reserves
A-15
7,317,458
Other Liabilities
A-16
174,677
Other Reserves
A-17
2,624,933
Local School District Taxes Payable
A-19
4,625,591
County Taxes Payable
A-20
18,109,605
Accounts Payable
A-21
332,096
Reserve for Encumbrances
A-22
1,332,042
Grants Appropriated
A-27
3,142,489
149,978,234
Balance, June 30, 2013
A
18,813,607
$
EXHIBIT A-5
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF PETTY CASH
Ref.
Balance, June 30, 2012
-
$
Increased by:
Cash Receipts
A-4
1,500
1,500
Decreased by:
Cash Disbursements
A-4
1,500
Balance, June 30, 2013
-
$
EXHIBIT A-6
SCHEDULE OF CASH - TAX COLLECTOR
Ref.
Balance, June 30, 2012
-
$
Increased by:
Operating Fund:
Taxes Receivable
A-7
95,188,139
$
Revenue Accounts Receivable
A-10
1,113,545
Prepaid Taxes
A-18
115,806
96,417,490
96,417,490
Decreased by:
Payments to Treasurer
A-4
95,890,785
Tax Refunds
A-7
526,705
96,417,490
Balance, June 30, 2013
-
$
EXHIBIT A-7
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF TAXES RECEIVABLE
Senior Citizens
Balance
Added
2013
2011-2012
2012-2013
and Veterans
Transferred to
Adjustments/
Balance
Year
June 30, 2012
Taxes
Tax Levy
Collections
Collections
(Refunds)
Deductions
Tax Title Liens
Cancellations
June 30, 2013
2006-2007
5,361
$
-
$
-
$
-
$
5,361
$
-
$
-
$
-
$
-
$
-
$
2007-2008
11,708
-
-
-
11,708
-
-
-
-
-
2010-2011
4,319
-
-
-
4,319
-
-
-
-
-
2011-2012
96,647
-
-
-
79,975
(526,705)
(160)
-
526,705
16,832
118,035
-
-
-
101,363
(526,705)
(160)
-
526,705
16,832
2012-2013
-
417,176
96,675,277
166,134
95,086,776
-
75,584
-
1,670,301
93,658
118,035
$
417,176
$
96,675,277
$
166,134
$
95,188,139
$
(526,705)
$
75,424
$
-
$
2,197,006
$
110,490
$
Ref.
A
Below
Below
A-18
A-6
A-6
A-12
A-13
Reserve
A
Ref.
Levy 2012-2013
Above
96,675,277
$
Delinquent
Current
Added Taxes
Above
417,176
Collections/(Refunds):
Total Municipal Levy
Below
97,092,453
$
2011-2012
-
$
166,134
$
2012-2013
(425,342)
95,086,776
Tax Levy
Local District School Tax
A-19
15,418,637
$
Senior Citizens' and
County Taxes
A-20
18,033,774
Veterans' Deductions
(160)
75,584
Due to County for Added Taxes
A-20
75,831
33,528,242
$
Tax Title Liens
7,526
-
Amount to be Raised by Taxes
A-2
63,838,039
(417,976)
$
95,328,494
$
Adjustment to Added Assessments
(273,828)
Ref.
Below
A-2
63,564,211
Refunds of Prior Year Taxes
A-1
(526,705)
$
Above
97,092,453
$
Receipts from Delinquent Taxes
A-2
108,729
Above
(417,976)
$
EXHIBIT
A-8
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF TAX OVERPAYMENTS
Ref.
Balance, June 30, 2012
A
Increased by:
Tax Judgements on Prior Year Taxes
A-1
Decreased by:
Cash Disbursements
A-4
Balance, June 30, 2013
A
EXHIBIT A-9
SCHEDULE OF FORECLOSED PROPERTY
AT ASSESSED VALUATIONS
Ref.
Balance, June 30, 2012
A
Balance, June 30, 2013
A
171,900
$
171,900
$
180,379
$
22,022
$
627,761
808,140
786,118
EXHIBIT A-10
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF REVENUE ACCOUNTS RECEIVABLE
Balance
Accrued
Collections
Interfunds
Balance
Ref.
June 30, 2012
in 2012-2013
Collector
Treasurer
Receivable
June 30, 2013
Licenses:
Alcoholic Beverage
A-2
-
$
210,313
$
210,313
$
-
$
-
$
-
$
Other
A-2
-
113,232
113,232
-
-
-
Fees and Permits
A-2
-
272,150
272,150
-
-
-
Fines and Costs:
Municipal Court
A-2
-
2,594,971
-
2,594,971
-
-
Interest and Costs on Taxes
A-2
-
517,850
517,850
-
-
-
Interest on Investments and Deposits
A-2
-
36,646
-
36,646
-
-
Wedding Fees
A-2
-
28,950
-
28,950
-
-
Public Telephone Commissions
A-2
-
-
-
-
-
-
Cable Franchise Fees
A-2
-
180,833
-
180,833
-
-
Payment in Lieu of Taxes
Union Plaza Apartments
A-2
-
251,153
-
251,153
-
-
Union City Renaissance Urban Renewal
A-2
-
7,967
-
7,967
-
-
Palisade Urban Renewal Assoc.
A-2
-
22,638
-
22,638
-
-
Holy Rosary
A-2
-
37,160
-
37,160
-
-
Horizon Heights
A-2
-
7,893
-
7,893
-
-
Consolidated Municipal Property Tax Relief Aid
A-2
-
4,659,459
-
4,659,459
-
-
Energy Receipts Taxes
A-2
9,090,703
9,090,703
Additional State School Aid
A-2
-
1,423,707
-
1,423,707
-
-
Transitional Aid
A-2
-
11,900,000
-
11,900,000
-
-
State Loan Program
A-2
-
5,000,000
-
5,000,000
-
-
Reserve Supplemental Franchise and Gross Tax Receipts
A-2
-
90,293
-
90,293
-
-
Uniform Construction Code Fees
A-2
-
1,037,070
-
1,037,070
-
-
Union City Board of Education:
Lease Recreational Center
A-2
356,160
300,000
-
656,160
-
-
Solid Waste Removal
A-2
360,000
359,454
-
719,454
-
-
Gasoline
A-2
40,000
40,000
-
-
-
80,000
47th Street Pool
A-2
(3,000)
103,000
-
100,000
-
-
Lease Central Maintenance Facility
A-2
(20,381)
30,000
-
9,619
-
-
Police Services
A-2
59,800
605,972
-
665,772
-
-
School Crossing Guards
A-2
829,200
924,642
-
1,753,842
-
-
General Capital Fund Balance
A-2, A-11
-
56,580
-
-
56,580
-
Interfunds:
Due from CDA Trust Fund
A-2, A-11
-
40,082
-
40,082
-
-
Due from Other Trust Fund
A-2, A-11
-
320,281
-
320,281
-
-
Due from State Unemployment Trust Fund
A-2, A-11
-
29,807
-
29,807
-
-
Due from Dog License Trust Fund
A-2, A-11
-
3,911
-
3,911
-
-
Due from Public Defender Trust Fund
A-2, A-11
-
3,181
-
3,181
-
-
Trust Fund Reserves Cancelled
A-2, A-11
-
57,691
-
-
57,691
-
Reserve for Payment of Interest - General Capital Fund
A-2, A-11
-
63,399
-
-
63,399
-
Reserve for Payment of Debt - General Capital Fund
A-2, A-11
-
1,262,389
-
-
1,262,389
-
North Hudson Community Action Health Center Lease
A-2
-
133,200
-
133,200
-
-
Emergency Medical Services
A-2
-
500,000
-
500,000
-
-
FEMA Revenue
A-2
-
123,624
-
123,624
-
-
Five Year Abatement Program
A-2
-
75,216
-
75,216
-
-
1,621,779
$
42,515,417
$
1,113,545
$
41,503,592
$
1,440,059
$
80,000
$
Ref.
A
A-2
A-6
A-4
A-11
A
EXHIBIT A-11
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF INTERFUNDS RECEIVABLE/(PAYABLE)
General
Dog
Capital
Other
Unemployment
Public Defender
Licenses
CDA
Ref.
Total
Fund
Trust Fund
Trust Fund
Trust Fund
Trust Fund
Trust Fund
Balance, June 30, 2012
Receivable
A
265,866
$
-
$
229,976
$
29,807
$
-
$
6,083
$
-
$
Payable
A
(7,830,272)
(7,830,163)
-
-
(109)
-
-
(7,564,406)
(7,830,163)
229,976
29,807
(109)
6,083
-
Increased by:
Statutory Excess
A-1
1,910
-
-
-
-
1,910
-
Grant Appropriation Cancelled
A-1
7,310
-
-
-
-
-
7,310
Cash Disbursements
A-4
14,049,970
4,244,724
8,839,174
-
56,030
4,381
905,661
Revenue Accounts Receivable
A-10
1,440,059
1,382,368
57,691
-
-
-
-
Transferred Deferred Charges
A-23
1,930,717
1,930,717
-
-
-
-
-
17,429,966
7,557,809
8,896,865
-
56,030
6,291
912,971
Decreased by:
Anticipated Revenue
A-2, A-10
397,262
-
320,281
29,807
3,181
3,911
40,082
Charges to 2013 Appropriations
A-3
340,000
300,000
-
-
40,000
-
-
Cash Receipts
A-4
10,121,012
709,259
8,617,332
-
8,503
-
785,918
Charges to 2012 Appropriation Reserves
A-15
5,600
-
-
-
5,600
-
-
Transfer Other Liability - Due to Parking Authority
A-16
70,163
-
70,163
-
-
-
-
10,934,037
1,009,259
9,007,776
29,807
57,284
3,911
826,000
Balance, June 30, 2013
Receivable
A
214,499
-
119,065
-
-
8,463
86,971
Payable
A
(1,282,976)
(1,281,613)
-
-
(1,363)
-
-
(1,068,477)
$
(1,281,613)
$
119,065
$
-
$
(1,363)
$
8,463
$
86,971
$
Interfund Returned
A-1
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Interfund Advanced
A-1
345,895
-
209,370
-
3,181
6,291
127,053
EXHIBIT A-12
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE TO THE STATE OF NEW JERSEY
FOR SENIOR CITIZENS' AND VETERANS' DEDUCTIONS
Ref.
Balance, June 30, 2012
A
Increased by:
Senior Citizens' and Veterans' Deductions
Disallowed by Tax Collector (Net)
Below
10,166
$
Senior Citizens' and Veterans' Deductions
Disallowed by Tax Collector 2012 Taxes
A-7
160
Cash Receipts
A-4
82,832
Decreased by:
Senior Citizens' and Veterans' Deductions
Per Tax Billings (Net)
Below
84,750
Senior Citizens' and Veterans' Deductions
Allowed by Tax Collector (Net)
Below
1,000
Balance, June 30, 2013
A
Analysis of State's Share of Senior Citizens' and Veterans' Deductions
Senior Citizens' and Veterans' Deductions (Net):
Per Tax Billings
Above
84,750
$
Allowed by Tax Collector
Above
1,000
Disallowed by Tax Collector
Above
(10,166)
A-7
28,970
$
75,584
$
85,750
93,158
114,720
21,562
$
EXHIBIT A-13
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF TAX TITLE LIENS RECEIVABLE
Ref.
Balance, June 30, 2012
A
Decreased by:
Cash Receipts
A-4
Balance, June 30, 2013
A
56,989
$
64,515
$
7,526
EXHIBIT A-14
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF OTHER RECEIVABLES
Balance
June 30, 2012
Due from:
Redevelopment Agency
21,723
$
Total Other Receivables
21,723
$
Ref.
A
Balance
June 30, 2013
21,723
$
21,723
$
A
1/5
EXHIBIT A-15
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF APPROPRIATION RESERVES
Balance
Balance
After
Paid or
Balance
Expenditures
Ref.
June 30, 2012
Transfers
Charged
Lapsed
Operations within "CAPS"
DEPARTMENT OF PUBLIC AFFAIRS
Director's Office
Salaries and Wages
1
$
1
$
-
$
1
$
Other Expenses
1,786
1,636
-
1,636
Municipal Court
Salaries and Wages
9,141
841
-
841
Other Expenses
27,192
35,492
33,419
2,073
Public Defender
Salaries and Wages
5,508
8
-
8
Other Expenses
100
5,600
5,600
-
Senior Citizens
Salaries and Wages
1
1
-
1
Other Expenses
21,298
5,605
5,265
340
Hispanic/Cultural Affairs
Other Expenses
13,143
13,143
10,559
2,584
North Hudson Council of Mayors
Other Expenses
34,894
34,894
34,106
788
Municipal Land Use Law (NJS 40:55D-1)
Regional Planning Board
Salaries and Wages
2
2
-
2
Other Expenses
500
500
481
19
Continuous Planning Program
200
200
-
200
Veterans Affairs
Salaries and Wages
2
2
-
2
Other Expenses
500
500
-
500
Celebration of Public Events
Other Expenses
1,358
1,358
800
558
Total Department of Public Affairs
115,626
99,783
90,230
9,553
Detail:
Salaries and Wages
14,655
855
-
855
Other Expenses
100,971
98,928
90,230
8,698
DEPARTMENT OF REVENUE AND FINANCE
Director's Office
Salaries and Wages
2
2
-
2
Other Expenses
188
47
46
1
City Clerk's Office
Salaries and Wages
2
2
-
2
Other Expenses
117
10,493
5,436
5,057
Treasurer's Office
Salaries and Wages
2,173
1
-
1
Other Expenses
2,374
23,133
20,614
2,519
Assessment of Taxes
Salaries and Wages
-
-
-
-
Other Expenses
5,519
34,834
34,831
3
Collection of Taxes
Salaries and Wages
-
-
-
-
Other Expenses
12,041
6,541
1,161
5,380
Central Purchasing
Salaries and Wages
38
38
-
38
Other Expenses
21
21
(46)
67
Rent Control Board
Salaries and Wages
1
1
-
1
Other Expenses
1,124
1,124
1,124
-
See Accompanying Notes to the Financial Statements.
2/5
EXHIBIT A-15
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF APPROPRIATION RESERVES
Balance
Balance
After
Paid or
Balance
Expenditures
Ref.
June 30, 2012
Transfers
Charged
Lapsed
DEPARTMENT OF REVENUE AND FINANCE
(Continued)
Insurance
General Liability
381
$
26,107
$
26,072
$
35
$
Workers Compensation
331,733
613,333
613,312
21
Employee Group Health
569
378,043
378,023
20
Tax Searches
Salaries and Wages
200
200
-
200
Elections
Other Expenses
824
7,082
7,033
49
Annual Audit
Other Expenses
67,700
67,700
67,700
-
Tax Sale Costs
Other Expenses
15,000
28,985
28,985
-
Postage-All Departments
Other Expenses
375
375
(48)
423
Data Processing
Other Expenses
7,408
7,408
7,408
-
Total Department of Revenue and Finance
447,790
1,205,470
1,191,651
13,819
Detail:
Salaries and Wages
2,416
244
-
244
Other Expenses
445,374
1,205,226
1,191,651
13,575
DEPARTMENT OF PUBLIC SAFETY
Director's Office
Salaries and Wages
2
2
-
2
Other Expenses
6,396
3,595
908
2,687
Legal Department
Salaries and Wages
1
1
-
1
Other Expenses
4,746
91,187
58,156
33,031
Police Department
Salaries and Wages
6,926
1
-
1
Overtime
719
719
-
719
Other Expenses
5,425
9,450
8,971
479
Traffic Signs and Safety
Other Expenses
-
6,600
(1,407)
8,007
Emergency Management Services
Salaries and Wages
2
2
-
2
Other Expenses
77
77
-
77
Emergency Medical Services
Other Expenses
4,792
4,792
-
4,792
Life Hazard Use Fee-Uniform Fire Safety
Salaries and Wages
2
2
-
2
Other Expenses
2,200
2,200
-
2,200
Contribution to Union City Redevelopment Agency
10,859
10,859
10,859
-
Board of Health
Salaries and Wages
733
733
-
733
Other Expenses
449
449
(19)
468
School Crossing Guards
Salaries and Wages
3,468
-
-
-
Total Department of Public Safety
46,797
130,669
77,468
53,201
See Accompanying Notes to the Financial Statements.
3/5
EXHIBIT A-15
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF APPROPRIATION RESERVES
Balance
Balance
After
Paid or
Balance
Expenditures
Ref.
June 30, 2012
Transfers
Charged
Lapsed
DEPARTMENT OF PUBLIC SAFETY (Continued)
Detail:
Salaries and Wages
11,853
$
1,460
$
-
$
1,460
$
Other Expenses
34,944
129,209
77,468
51,741
DEPARTMENT OF PUBLIC WORKS
Director's Office
Salaries and Wages
1
1
-
1
Other Expenses
1,547
1,547
101
1,446
Street Cleaning
Other Expenses
20,740
59,497
24,644
34,853
Streets Repairs and Maintenance
Other Expenses
56,069
(14,837)
(14,837)
-
Board of Adjustment
Salaries and Wages
2
2
-
2
Other Expenses
1
14,501
7,962
6,539
Solid Waste Disposal
Salaries and Wages
1,306
1,306
-
1,306
Other Expenses
986,535
1,093,884
1,093,884
-
Recycling Program
Other Expenses
30,741
30,741
30,740
1
Public Assistance
Other Expenses
5,498
5,498
4,454
1,044
Engineering Services
Other Expenses
13,288
51,288
49,654
1,634
Total Department of Public Works
1,115,728
1,243,428
1,196,602
46,826
Detail:
Salaries and Wages
1,309
1,309
-
1,309
Other Expenses
1,114,419
1,242,119
1,196,602
45,517
DEPARTMENT OF PARKS AND PUBLIC PROPERTY
Director's Office
Salaries and Wages
5
5
-
5
Other Expenses
751
751
(85)
836
Parks and Playgrounds
Other Expenses
33,072
43,074
40,832
2,242
Public Buildings and Grounds
Salaries and Wages
46
46
-
46
Other Expenses
16,328
90,428
86,223
4,205
Recreation
Other Expenses
749
749
744
5
Total Department of Parks and Public Property
50,951
135,053
127,714
7,339
Detail:
Salaries and Wages
51
51
-
51
Other Expenses
50,900
135,002
127,714
7,288
UNIFORM CONSTRUCTION CODE
State Uniform Construction Code Officials:
Salaries and Wages
67
67
-
67
Other Expenses
34,534
30,907
265
30,642
See Accompanying Notes to the Financial Statements.
4/5
EXHIBIT A-15
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF APPROPRIATION RESERVES
Balance
Balance
After
Paid or
Balance
Expenditures
Ref.
June 30, 2012
Transfers
Charged
Lapsed
UNIFORM CONSTRUCTION CODE (Continued)
Sub-Code Officials:
Plumbing Inspector
Salaries and Wages
10,929
$
10,929
$
-
$
10,929
$
Other Expenses
4,000
2,630
-
2,630
Electrical Inspector
Salaries and Wages
1
1
-
1
Other Expenses
4,000
4,000
-
4,000
Elevator Inspector
Other Expenses
6,660
7,286
7,278
8
Fire Inspector
Salaries and Wages
1
1
-
1
Other Expenses
4,000
4,000
-
4,000
Total Uniform Construction Code
64,192
59,821
7,543
52,278
Detail:
Salaries and Wages
10,998
10,998
-
10,998
Other Expenses
53,194
48,823
7,543
41,280
UNCLASSIFIED
Gasoline
69,792
76,092
76,082
10
Telephone
30,390
17,590
13,777
3,813
Electricity
47,584
52,773
52,739
34
Water
1
9,001
8,375
626
Natural Gas
130,877
18,877
8,311
10,566
Street Lighting
347,636
82,836
81,838
998
Sewer
21,238
53,238
52,293
945
Fire Hydrants
23,358
49,019
48,037
982
Printing-All Departments
21,324
21,324
11,855
9,469
Photocopying
1,158
2,258
(15)
2,273
Fleet Maintenance & Repairs
3,791
3,791
2,981
810
Total Unclassified
697,149
386,799
356,273
30,526
Detail:
Salaries and Wages
-
-
-
-
Other Expenses
697,149
386,799
356,273
30,526
TOTAL OPERATIONS WITHIN "CAPS"
2,538,233
3,261,023
3,047,481
213,542
Detail
Salaries and Wages
41,282
14,917
-
14,917
Other Expenses
2,496,951
3,246,106
3,047,481
198,625
DEFERRED CHARGES AND STATUTORY
EXPENDITURES - MUNICIPAL WITHIN "CAPS"
Prior Year Bills
11,490
-
-
-
Statutory Expenditures - Contributions to:
Social Security System (O.A.S.I.)
755
755
569
186
Defined Contribution Retirement Plan
1,400
1,400
-
1,400
Total Deferred Charges and Statutory Expenditures -
Municipal Within "CAPS"
13,645
2,155
569
1,586
Total General Appropriations for Municipal Purposes
Within "CAPS"
2,551,878
3,263,178
3,048,050
215,128
See Accompanying Notes to the Financial Statements.
5/5
EXHIBIT A-15
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
STATEMENT OF APPROPRIATION RESERVES
Balance
Balance
After
Paid or
Balance
Expenditures
Ref.
June 30, 2012
Transfers
Charged
Lapsed
OTHER OPERATIONS EXCLUDED FROM "CAPS"
Maintenance of Free Public Library
389,713
$
389,713
$
389,713
$
-
$
Contribution to North Hudson Fire & Rescue Joint Meeting
4,963,934
4,252,634
4,191,591
61,043
Total Other Operations Excluded from "CAPS"
5,353,647
4,642,347
4,581,304
61,043
INTERLOCAL MUNICIPAL SERVICE AGREEMENTS
Union City Board of Education
Recreation Center Lease
-
-
(7,949)
7,949
Total Interlocal Municipal Service Agreements
-
-
(7,949)
7,949
Total Operations Excluded from "CAPS"
5,353,647
4,642,347
4,573,355
68,992
Detail
Other Expenses
5,353,647
4,642,347
4,573,355
68,992
TOTAL GENERAL APPROPRIATIONS
7,905,525
$
7,905,525
$
7,621,405
$
284,120
$
Ref.
A
Below
A-1
Cash Disbursements
A-4
7,317,458
$
Public Defender Trust Fund
A-11
5,600
Maintenance of Free Public Library
A-17
176,457
Transfer to Accounts Payable
A-21
121,890
Above
7,621,405
$
See Accompanying Notes to the Financial Statements.
EXHIBIT A-16
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF OTHER INTERGOVERNMENTAL LIABILITIES
Balance
Cash
Cash
June 30, 2012
Receipts
Disbursements
Due to:
North Hudson Sewerage Authority
-
$
1,757,123
$
-
$
NJ Construction Code Fees
(1,633)
34,140
24,155
Parking Authority
70,163
150,522
220,685
68,530
$
1,941,785
$
244,840
$
Ref.
A
A-4
Below
1,757,123
-
8,352
A
1,765,475
Balance
June 30, 2013
EXHIBIT A-17
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF OTHER RESERVES
Balance
June 30, 2012
Increased by
Decreased by
Liquor License Retirement and Escrow
45,380
$
1,050
$
20,000
$
Library Bills
549,366
176,457
725,823
Outside Lien Holder
2,022
-
-
COAH Security Deposit
34,689
-
-
Supplmental Gross Franchise Receipts
90,293
-
90,293
Retirement Benefits
-
3,200,000
2,514,640
721,750
$
3,377,507
$
3,350,756
$
Ref.
A
Below
Below
Reimbursement of Prior Years' Expenditures
A-1
-
$
725,823
$
Cash Receipts
A-4
1,050
-
Cash Disbursements
A-4
-
2,624,933
Charges to 2012 Appropriation Reserves
A-15
176,457
-
Deferred Charges
A-23
3,200,000
-
Above
3,377,507
$
3,350,756
$
34,689
-
Balance
June 30, 2013
26,430
$
2,022
-
748,501
$
A
685,360
EXHIBIT A-18
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF PREPAID TAXES
Ref.
Balance, June 30, 2012
A
Increased by:
Cash Collections
A-6
Decreased by:
Applied to 2012 Taxes
A-7
Balance, June 30, 2013
A
115,806
$
281,940
166,134
115,806
166,134
$
EXHIBIT A-19
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF LOCAL SCHOOL DISTRICT TAXES PAYABLE
Ref.
Balance, June 30, 2012
A
Increased by:
Levy School Year
A-1, A-2, A-7
Decreased by:
Cash Disbursements
A-4
Balance, June 30, 2013
A
EXHIBIT A-20
SCHEDULE OF COUNTY TAXES PAYABLE
Ref.
Balance, June 30, 2012
A
Increased by:
County Taxes
A-7
18,033,774
$
Added Taxes
A-7
75,831
A-1, A-2
Decreased by:
Cash Disbursements
A-4
Balance, June 30, 2013
A
-
$
-
$
18,109,605
18,109,605
18,109,605
4,625,591
13,876,773
$
15,418,637
3,083,727
$
18,502,364
EXHIBIT A-21
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF ACCOUNTS PAYABLE
Ref.
Balance, June 30, 2012
A
Increased by:
Charges to Appropriation Reserves
A-15
Decreased by:
Cancelled
A-1
813,716
$
Cash Disbursements
A-4
332,096
Balance, June 30, 2013
A
EXHIBIT A-22
SCHEDULE OF RESERVE FOR ENCUMBRANCES
Ref.
Balance, June 30, 2012
A
Increased by:
Charges to 2013 Appropriations
A-3
1,702,183
$
Grants Appropriated
A-27
3,536,613
Decreased by:
Cash Disbursements
A-4
Balance, June 30, 2013
A
5,238,796
$
121,890
121,890
$
1,332,042
1,145,812
$
1,267,702
5,238,796
1,145,812
6,570,838
1,332,042
$
EXHIBIT A-23
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DEFERRED CHARGES
Increased by:
Decreased by:
Adjustments to
Reserve for
Transferred
Balance
Income before
Retirement
to General
Budget
June 30, 2012
Fund Balance
Benefits
Capital Fund
Appropriations
Expenditures without Appropriations:
Current Fund
Other Expenses
2,082,907
$
18,782
$
-
$
-
$
2,082,907
$
Salaries and Wages Balance Adjustment
353,139
-
-
-
265,101
Capital Fund:
Street Improvements
215,844
-
-
215,844
-
Charges Prior to Improvement Authorization
1,324,671
-
-
1,324,671
-
44th and 45th Street Park Improvements
390,202
-
-
390,202
-
Overexpended Trust Fund reserves:
CDA Trust Fund
92,176
19,336
-
-
-
Other Trust Fund
95,874
-
-
-
-
Public Defender Trust Fund
41,451
-
-
-
-
State Unemployment Trust Fund
21,159
-
-
-
-
Deficit in Operations
799,897
-
-
-
767,817
Cancelled Grants Receivable
1,101,584
-
-
-
97,227
Retirment Benefits (5 Years Future Taxation)
-
-
3,200,000
-
-
6,518,904
$
38,118
$
3,200,000
$
1,930,717
$
3,213,052
$
Ref.
A
Below
A-17
A-11
A-3
Expenditures without Appropriations
A-1
18,782
$
Interfund Overexpenditures
A-1
19,336
Above
38,118
$
June 30, 2013
Balance
1,004,357
32,080
-
A
4,613,253
$
3,200,000
18,782
$
21,159
95,874
-
41,451
111,512
88,038
-
EXHIBIT A-24
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF NOTE PAYABLE
Ref.
Balance, June 30, 2012
A
Increased by:
Cash Receipts
A-4
Balance, June 30, 2013
A
3,200,000
$
3,200,000
-
$
1/2
EXHIBIT A-25
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SFY 2013
Balance
Budget
June 30,
Revenue
Reprogrammed
2012
Realized
Received
/Cancelled
STATE GRANTS
NJ Department of Health and Human Services:
Passed through Town of North Bergen:
Public Health Priority Funding
31,023
$
-
$
-
$
31,023
$
Public Health Priority Funding
6,976
-
-
6,976
NJ Department of Law and Public Safety:
NJ Division of Criminal Justice:
Body Armor Fund
4,828
-
-
-
Body Armor Fund
4,446
-
-
-
Body Armor Fund
-
14,073
14,073
-
NJ Division of Highway Traffic Safety:
Pedestrian School Safety
3,153
-
-
3,153
Pedestrian School Safety
1,050
-
-
1,050
Pedestrian School Safety
9,500
-
5,300
4,200
Pedestrian School Safety
-
16,000
750
-
NJ Department of Environmental Protection:
Clean Communities
-
67,182
67,182
-
Statewide Livable Communities Aid -
Municipal owned Historic Buildings
50,000
-
-
-
Municipal Stormwater Regulation Program
5,155
-
-
5,155
Recycling Tonnage
-
85,221
85,221
-
Recycling Tonnage
-
168,098
168,098
-
Tree Planting Grant
-
500
500
-
Green Acres Trust Fund Grant - Resevoir Purchase
-
650,000
-
-
NJ Administrative Office of the Courts:
Alcohol Education
-
5,395
5,395
-
NJ Office of Emergency Management:
Emergency Management Grant
-
5,000
-
-
NJ Department of Treasury:
NJ Division of Motor Vehicles:
Drunk Driving Enforcement Fund
-
-
-
-
Drunk Driving Enforcement Fund
-
13,684
13,684
-
Drunk Driving Enforcement Fund
-
33,749
33,749
-
Passed through County of Hudson:
Municipal Alliance on Alcoholism and Drug Abuse 10
13,082
-
-
-
Municipal Alliance on Alcoholism and Drug Abuse 11
39,019
-
-
-
Municipal Alliance on Alcoholism and Drug Abuse 12
48,356
-
42,354
-
Municipal Alliance on Alcoholism and Drug Abuse 13
-
66,345
35,451
-
PORT AUTHORITY OF NEW YORK AND NEW JERSEY GRANTS
Various Street Improvements
500,000
-
-
-
Various Street Improvements
-
2,862,395
-
-
COUNTY OF HUDSON GRANTS
Open Space Trust Fund:
Michael Leggerio Park (Formerly 38th Street Amphitheater)
325,000
-
-
-
15th Street Library Glass
35,000
-
-
-
Doric Park (Firemen's Memorial Park)
400,000
-
-
-
FEDERAL GRANTS
US Department of Agriculture:
Passed through State of NJ Department of Agriculture:
Summer Food Program
74,077
-
-
74,077
Summer Food Program
13,441
-
-
13,441
Summer Food Program
79,392
-
-
79,392
Summer Food Program
-
180,220
198,616
(18,396)
U.S. Department of Health and Human Services:
Strengthening Union City Families
1,945,189
-
1,262,871
-
U.S. Department of Labor:
Summer Youth Program
223,247
-
26,072
-
-
-
-
400,000
13,082
35,000
-
-
-
-
4,446
Balance
SCHEDULE OF GRANTS RECEIVABLE
June 30,
2013
4,828
-
$
39,019
50,000
-
-
325,000
-
-
682,318
197,175
-
6,002
30,894
2,862,395
-
500,000
-
15,250
-
-
-
650,000
-
5,000
2/2
EXHIBIT A-25
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SFY 2013
Balance
Budget
June 30,
Revenue
Reprogrammed
2012
Realized
Received
/Cancelled
Balance
SCHEDULE OF GRANTS RECEIVABLE
June 30,
2013
FEDERAL GRANTS (Continued)
U.S. Department of Justice:
Bulletproof Vest Partnership Program
2,641
$
-
$
-
$
-
$
Bulletproof Vest Partnership Program
7,800
-
-
-
Community Oriented Policing Services (COPS) -
Secure Our Schools
31,966
-
-
-
Secure Our Schools
152,841
-
94,816
-
Law Enforcement Technology
93,392
-
93,392
-
Law Technology Project
300,000
-
102,675
-
ARRA - Hiring Recovery Program
944,430
-
157,120
-
Passed through State of NJ Department of Law and Public Safety:
Passed through County of Hudson:
Byrne Justice Assistance Program
59,939
-
59,777
162
Byrne Justice Assistance Program
10,709
-
18,390
(7,681)
Byrne Justice Assistance Program
-
30,851
-
-
U.S. Department of Transportation:
State Aid Highway Project -
Resurface Street -
Central Avenue
35,593
-
-
-
Central Avenue
30,579
-
-
-
Transportation Trust Fund
652,403
-
-
-
Passed through State of NJ Department of Law and Public Safety:
Click It or Ticket
4,000
-
3,250
750
Over the Limit Under Arrest
2,200
-
2,900
(700)
Passed through State of NJ Department of Transportation:
Road Improvements - 12th Street
3,000
-
-
3,000
Discretionary Program
64,000
-
-
-
Purchase of Senior Citizen Van
125,000
-
-
-
Purchase of Ambulance
75,000
-
-
-
29th Street Improvements
20,862
-
-
-
25th Street Improvements
100,000
-
-
-
Central Avenue
49,246
-
-
-
Various Streets
63,388
-
-
-
Various Streets
391,701
-
148,267
-
Signal Improvement Project
719,606
-
632,593
-
West Street - Phase I
39,009
-
-
-
West Street - Phase II
281,322
-
287,561
(6,239)
Mountain Road
280,800
-
-
-
Summit Avenue Improvement Projects
538,712
-
481,119
57,593
Mountain Road
-
308,653
-
-
U.S. Department of Energy:
ARRA - Energy Efficiency & Conservation Block Grant
521,600
-
384,577
-
Total Grants
9,413,673
$
4,507,366
$
4,425,753
$
246,956
$
Ref.
A
A-2
Below
A-1
Cash Receipts
A-4
4,151,329
$
Grants Unappropriated - Transferred from Budget
A-26
274,424
Above
4,425,753
$
-
137,023
39,009
-
-
20,862
64,000
-
280,800
-
243,434
87,013
75,000
30,579
308,653
100,000
49,246
63,388
9,248,330
$
A
-
30,851
197,325
787,310
125,000
2,641
$
652,403
7,800
-
35,593
31,966
58,025
-
EXHIBIT
A-26
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR GRANTS - UNAPPROPRIATED
Balance
Transferred
June 30,
to
Cash
2012
Budget
Receipts
STATE GRANTS:
NJ Administrative Office of the Courts:
Alcohol Education
5,395
$
5,395
$
2,216
$
NJ Department of Environmental Protection:
Recycling Tonnage Grant
168,098
168,098
-
Municipality Road Mileage
67,182
67,182
78,877
NJ Department of Treasury:
Division of Motor Vehicles:
Drunk Driving Enforcement Fund
33,749
33,749
-
274,424
$
274,424
$
81,093
$
Ref.
A
A-25
A-4
-
-
81,093
$
June 30,
2013
Balance
2,216
$
78,877
A
THIS PAGE IS LEFT INTENTIONALLY BLANK
1/2
EXHIBIT A-27
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR GRANTS APPROPRIATED
Transferred from 2013
Balance
Budget
June 30,
Appropr-
Reprogrammed
Year
2012
iations
Expended
/Cancelled
STATE GRANTS
NJ Department of Commerce and Economic Development:
Urban Enterprise Zone:
Litter Clean-Up Project
2010 - 2011
13,359
$
-
$
1,000
$
12,359
$
Business Recruitment and Marketing
2008 - 2009
29,639
-
32,711
(3,072)
Business Recruitment and Marketing
2010 - 2011
121,188
-
62,236
58,952
Adminstration
2010 - 2011
14,134
-
16,826
(2,692)
Purchase of Gumbusters
2008 - 2009
7,907
-
457
7,450
NJ Department of Health and Human Services:
Passed through Township of North Bergen:
Public Health Priority Funding
2004 - 2005
270
-
-
270
NJ Department of Law and Public Safety:
NJ Division of Criminal Justice:
Body Armor Fund
2009 - 2010
497
-
-
-
Body Armor Fund
2010 - 2011
244
-
-
244
Body Armor Fund
2011 - 2012
65
-
-
48
Body Armor Fund
2012 - 2013
-
14,073
-
-
NJ Division of Highway Traffic Safety:
Pedestrian School Safety
2012 - 2013
-
16,000
16,000
-
NJ Office of Emergency Management:
Emergency Management Grant
2012 - 2013
-
5,000
5,000
-
NJ Department of Environmental Protection:
Clean Communities Challenge Grant
2008 - 2009
-
-
-
-
Clean Communities Challenge Grant
2009 - 2010
6,750
-
6,750
-
Clean Communities Challenge Grant
2011 - 2012
-
-
1,500
(1,500)
Clean Communities Challenge Grant
2012 - 2013
-
67,182
67,182
-
Statewide Livable Communities:
Historic Buildings
2004 - 2005
50,000
-
-
-
Recycling Tonnage
2010 - 2011
27,909
-
27,909
-
Recycling Tonnage
2011 - 2012
-
85,221
18,932
-
Recycling Tonnage
2012 - 2013
-
168,098
168,098
-
Tree Planting Grant
2012 - 2013
-
500
500
-
Green Acres Trust Fund Grant - Resevoir Purchase
2012 - 2013
-
650,000
650,000
-
NJ Administrative Office of the Courts:
Alcoholic Education
2010 - 2011
1,142
-
-
-
Alcoholic Education
2012 - 2013
-
5,395
-
-
NJ Department of Treasury:
NJ Division of Motor Vehicles:
Drunk Driving Enforcement Fund
2009 - 2010
9,824
-
9,824
-
Drunk Driving Enforcement Fund
2010 - 2011
2,675
-
2,675
-
Drunk Driving Enforcement Fund
2011 - 2012
-
-
637
(6,600)
Drunk Driving Enforcement Fund
2011 - 2012
-
13,684
6,257
-
Drunk Driving Enforcement Fund
2012 - 2013
-
33,749
33,749
-
Municipal Alliance to Prevent Alcoholism and Drug Abuse
2005
61
-
-
61
Municipal Alliance to Prevent Alcoholism and Drug Abuse
2011
6,642
-
2,400
-
Municipal Alliance to Prevent Alcoholism and Drug Abuse
2012
40,604
-
40,604
-
Municipal Alliance to Prevent Alcoholism and Drug Abuse
2013
-
66,345
43,454
-
Total State Grants
332,910
1,125,247
1,214,701
65,520
COUNTY OF HUDSON GRANTS
Open Space Trust Fund
15th St Library
2008
35,000
-
-
-
PORT AUTHORITY OF NEW YORK AND NEW JERSEY GRANT
Various Street Improvements
2011
7,242
-
-
7,242
Various Street Improvements
2013
-
2,862,395
2,862,395
-
Total Port Authority of New York and New Jersey Grant
7,242
2,862,395
2,862,395
7,242
FEDERAL GRANTS
U.S. Department of Agriculture:
Passed through NJ Department of Agriculture:
Summer Food Program
2010 - 2011
35,962
-
-
35,962
Summer Food Program
2011 - 2012
94,574
-
-
94,574
Summer Food Program
2012 - 2013
-
180,220
159,797
20,423
-
22,891
5,395
-
-
4,242
-
-
-
-
-
5,963
-
-
7,427
-
14,073
35,000
177,936
-
June 30,
2013
-
50,000
-
-
-
-
66,289
-
1,142
-
-
-
$
-
497
-
17
-
-
-
-
-
2/2
EXHIBIT A-27
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR GRANTS APPROPRIATED
Transferred from 2013
Balance
Budget
June 30,
Appropr-
Reprogrammed
Year
2012
iations
Expended
/Cancelled
June 30,
2013
FEDERAL GRANTS (Continued)
U.S. Department of Health and Human Services:
Strengthening Union City Families
2010 - 2011
382,117
$
-
$
229,110
$
-
$
Strengthening Union City Families
2011 - 2012
880,549
-
723,505
-
U.S. Department of Labor:
Summer Youth Program
2008 - 2009
20,262
-
14,226
6,036
U.S. Department of Justice:
Passed through State of NJ Department of Law and Public Safety:
Bulletproof Vest Partnership Program
2011 - 2012
147
-
-
147
Community Oriented Policing Services (COPS):
Secure Our Schools
2008 - 2009
13,329
-
-
13,329
Secure Our Schools
2010 - 2011
152,841
-
-
-
Law Enforcement Technology
2010 - 2011
88,323
-
88,323
-
Law Technology Project
2010 - 2011
298,029
-
146,806
-
ARRA - Hiring Recovery Program
2009 - 2010
1,128,680
-
518,687
-
Passed through State of NJ Department of Law and Public Safety:
Passed through County of Hudson:
Byrne Justice Assistance Grant
2010
2,876
-
2,714
162
Byrne Justice Assistance Grant
2011
5,085
-
4,074
1,011
Byrne Justice Assistance Grant
2012
26,106
-
26,106
-
Byrne Justice Assistance Grant
2013
-
30,851
24,395
-
U.S. Department of Transportation:
Passed through NJ Department of Transportation:
Highway Planning and Construction -
Metropolitan Planning Organization -
12th Street
2006 - 2007
2,034
-
-
2,034
Various Streets
2008 - 2009
8,151
-
120
8,031
Central Avenue
2008 - 2009
276
-
-
276
Various Streets
2009 - 2010
24,763
-
-
24,763
Signal Improvement Project
2009 - 2010
26,355
-
-
26,355
Mountain Road
2011 - 2012
279,565
-
258,668
-
West Street - Phase II
2011 - 2012
76,142
-
14,970
-
Summit Avenue
2011 - 2012
51,010
-
-
51,010
Mountain Road
2012 - 2013
-
308,653
308,653
-
Passed through State of NJ Department of Law and Public Safety:
Click-it or Ticket
2010 - 2011
400
-
-
400
Click-it or Ticket
2011 - 2012
1,250
-
750
500
Over the Limit Under Arrest
2010 - 2011
2,200
-
-
2,200
U.S. Department of Energy:
ARRA - Energy Efficiency & Conservation Block Grant
2009 - 2010
154,811
-
81,102
-
Total Federal Grants
3,755,837
519,724
2,602,006
287,213
Total
4,130,989
$
4,507,366
$
6,679,102
$
359,975
$
Ref.
A
A-3
Below
A-1
Cash Disbursements
A-4
3,142,489
$
Reserve for Encumbrances
A-22
3,536,613
Above
6,679,102
$
73,709
-
-
609,993
-
152,841
-
1,386,342
A
1,599,278
-
-
-
-
153,007
$
-
-
-
20,897
-
-
-
157,044
6,456
-
-
-
151,223
61,172
EXHIBIT A-28
THE CITY OF UNION CITY
CURRENT FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR NEIGHBORHOOD HOUSING
Ref.
Balance, June 30, 2012
A
Balance, June 30, 2013
A
1,824
$
1,824
$
SUPPLEMENTARY INFORMATION – TRUST FUNDS
EXHIBIT
B-1
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CASH AND CASH EQUIVALENTS - DOG LICENSE FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Sale of Dog Licenses - State
B-2
1,108
$
Sale of Dog Licenses - City
B-3
2,767
Decreased by:
Due to Current Fund
B-4
Balance, June 30, 2013
B
EXHIBIT
B-2
SCHEDULE OF DUE TO THE STATE OF NEW JERSEY - DOG LICENSE FUND
Ref.
Balance, June 30, 2012
B
Increased by:
State Fees Collected:
Cash Receipts
B-1
Decreased by:
Transmitted to State - by Current Fund
B-4
Balance, June 30, 2013
B
4,588
1,079
3,509
$
1,108
609
20,215
$
3,875
3,480
$
20,824
16,949
$
EXHIBIT
B-3
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR DOG LICENSE FUND EXPENDITURES
Ref.
Balance, June 30, 2012
B
Increased by:
Cash Receipts
B-1
Decreased by:
Statutory Excess
B-4
Balance, June 30, 2013
B
LICENSE FEES COLLECTED
2011
2012
7,386
$
2,767
10,153
1,910
4,586
8,243
$
3,657
$
8,243
$
EXHIBIT
B-4
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE TO CURRENT FUND - DOG LICENSE FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Transmitted to State
B-2
1,079
$
Statutory Excess
B-3
1,910
Decreased by:
Cash Disbursements
B-1
Balance, June 30, 2013
B
EXHIBIT
B-5
SCHEDULE OF ACCOUNTS PAYABLE - DOG LICENSE FUND
Ref.
Balance, June 30, 2012
B
Balance, June 30, 2013
B
6,083
$
2,989
9,072
609
8,463
$
-
$
-
$
EXHIBIT
B-6
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CASH AND CASH EQUIVALENTS - UNEMPLOYMENT TRUST FUND
Ref.
Balance, June 30, 2012
B
Decreased by Cash Disbursements:
Due to Other Trust Fund
B-9
Balance, June 30, 2013
B
EXHIBIT
B-7
SCHEDULE OF RESERVE FOR UNEMPLOYMENT TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Received in Current Fund
B-8
16,487
$
Received in Other Trust Fund
B-9
27,785
Decreased by:
Transfer to Other Trust Fund
B-9
Balance, June 30, 2013
B
2,536
$
2,536
-
$
-
$
44,272
-
$
44,272
44,272
EXHIBIT
B-8
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE TO CURRENT FUND -
UNEMPLOYMENT TRUST FUND
Ref.
Balance, June 30, 2012
B
Decreased by:
Reserve for Expenditures -
Received by Current Fund
B-7
16,487
$
Transfer to Other Trust Fund
B-9
13,320
Balance, June 30, 2013
B
EXHIBIT
B-9
SCHEDULE OF DUE FROM OTHER TRUST FUND - UNEMPLOYMENT TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Cash Disbursements
B-6
2,536
$
Reserve for Expenditures -
Received in Other Trust Fund
B-7
27,785
Decreased by:
Transfer:
Reserve for Expenditures
B-7
44,272
Due to Current Fund
B-8
13,320
Balance, June 30, 2013
B
29,807
$
-
$
27,271
$
57,592
30,321
57,592
29,807
-
$
EXHIBIT
B-10
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CASH AND CASH EQUIVALENTS - OTHER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by Cash Receipts:
Due to Unemployment Trust Fund
B-12
30,320
$
Reserve for Other Trust Fund Activity
B-14
4,499,350
Due to Current Fund
B-15
5,195,234
Decreased by Cash Disbursements:
Reserve for Other Trust Fund Activity
B-14
2,422,552
Due to Current Fund
B-15
3,836,810
Balance, June 30, 2013
B
EXHIBIT
B-11
SCHEDULE OF DUE FROM PROPERTY OWNERS - OTHER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Reserve for Other Trust Fund Activity
B-14
Balance, June 30, 2013
B
9,724,904
14,085,505
4,360,601
$
51,029
51,029
$
-
$
7,826,143
$
6,259,362
EXHIBIT
B-12
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE TO UNEMPLOYMENT TRUST FUND - OTHER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increaed by:
Cash Receipts
B-10
Decreased by:
Transfer from Unemployment Trust Fund -
Reserve for Other Trust Fund Activity
B-14
44,271
$
Due to Current Fund
B-15
13,320
Balance, June 30, 2013
B
EXHIBIT
B-13
SCHEDULE OF DUE FROM GENERAL CAPITAL FUND - OTHER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Reserve for Other Trust Fund Activity -
Received in General Capital Fund
B-14
Balance, June 30, 2013
B
18,090
$
18,090
-
$
27,271
$
30,320
57,591
-
$
57,591
EXHIBIT B-14
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR OTHER TRUST FUND ACTIVITY
Balance
Balance
June 30, 2012
Increase
Decrease
June 30, 2013
Accumulated Absences Trust
37,495
$
-
$
-
$
Ambulance Donations
1,937
-
1,937
Bankruptcy for Tax Collector
257
-
-
Battered Wives
11,529
2,661
8,928
Cablevision Bond
25,000
-
25,000
COAH
(17,689)
20,864
-
Court Bails
8,829
306
-
Cultural Center Donations
1,170
-
1,170
DARE Donations
1
2,500
656
DEA
73,383
17,770
54,941
Developer's Escrow
24,197
-
15,127
Disposal of Forfeited Property
123,248
49
64,079
Earth Day
44
-
44
Fire Victims Fund
(3,805)
3,806
-
Hardship Fees - Rent Control
1,224
-
800
Insurance Proceeds
85,868
74,848
39,418
Meeting of the Cities
5,813
-
5,813
Outside Lien Holders - New
67,315
5,441,415
4,930,115
Outside Lien Holders - Old
127
-
-
Parking Authority Surcharge
-
145,825
45,821
P.O.A.A
2,580
37,033
39,462
Police Details
8,657
331,150
339,807
Premium of Tax Lien Sale
2,424,617
2,993,859
958,112
Prisoners' Property
13,077
-
-
Quality of Life, Bd of Ed
2,030
-
2,030
Recycling Funds
32,281
14,375
-
Relocation Program
1,182
7,818
9,000
Reserve for EMS
13,981
214,337
212,603
Safe Haven Donations
1,160
-
1,160
Self Insurance Trust
499,243
177,250
-
Senior Citizens Bus Trips
309
-
309
Snow Removal Trust
6,925
-
2,200
Soccer Program
18,197
24,735
27,957
Soccer 2012
(3,285)
3,285
-
State Health Benefits
261,802
175,232
-
State Unemployment Insurance
-
44,271
-
Swimming Pool
(675)
2,600
-
Tenants Accounting Escrow
200
-
-
Tree Donation
500
-
-
Trust Company for Journal
750
-
-
Weehawken/Union City Trunk Sewer
22,258
-
22,258
Workers' Compensation
351,622
47,717
357,743
4,103,354
$
9,783,706
$
7,166,490
$
Ref.
B
Below
Below
Cash Receipts
B-10
4,499,350
$
Due from Property Owners
B-11
51,029
Transfer from State Unemployment Trust Fund
B-12
44,271
Received in General Capital Fund
B-13
18,090
Received in Current Fund
B-15
5,100,803
Transfer from Current Fund
B-15
70,163
Above
9,783,706
$
Cash Disbursements
B-10
2,422,552
$
Expenditures Paid by Current Fund
B-15
3,630,620
Cancelled to Current Fund
B-15
57,691
Encumbrances Payable
B-16
1,055,627
Above
7,166,490
$
4,725
44,271
100,004
13,077
-
46,656
15,715
-
-
4,460,364
578,615
-
676,493
-
1
424
127
151
-
41,596
437,034
1,925
14,975
B
6,720,570
$
200
500
-
-
750
121,298
3,175
-
37,495
$
-
257
5,262
-
9,135
1,845
36,212
9,070
59,218
-
EXHIBIT
B-15
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE TO CURRENT FUND - OTHER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Cash Receipts
B-10
5,195,234
$
Transfer from Unemployment Trust Fund
B-12
13,320
Reserve for Other Trust Fund Activity -
Paid by Current Fund
B-14
3,630,620
Cancelled to Current Fund
B-14
57,691
Decreased by:
Cash Disbursements
B-10
3,836,810
Reserve for Other Trust Fund Activity
Received in Current Fund
B-14
5,100,803
Transfer from Current Fund
B-14
70,163
Balance, June 30, 2013
B
EXHIBIT
B-16
SCHEDULE OF RESERVE FOR ENCUMBRANCES PAYABLE - OTHER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Reserve for Other Trust Fund Activity
B-14
Balance, June 30, 2013
B
9,007,776
8,896,865
9,126,841
1,055,627
$
-
$
1,055,627
1,055,627
229,976
$
119,065
$
EXHIBIT
B-17
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CASH AND CASH EQUIVALENTS - CDA FUND
Ref.
Balance, June 30, 2012
B
Increased by Cash Receipts:
Due from HUD CDBG Grant
B-18
787,565
$
Reserve for Program Income
B-19
36,885
Decreased by Cash Disbursements:
Due from Current Fund
B-21
Balance, June 30, 2013
B
EXHIBIT
B-18
SCHEDULE OF DUE FROM HUD CDBG GRANT - CDA FUND
Ref.
Balance, June 30, 2012
B
Increased by:
New Grant Authorization
B-20
Decreased by:
Cash Receipts
B-17
787,565
$
Cancellation
B-20
1,378,642
Balance, June 30, 2013
B
2,247,418
7,310
$
824,450
2,166,207
5,760
$
868,776
1,378,642
$
81,211
$
831,760
826,000
EXHIBIT
B-19
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR PROGRAM INCOME - CDA FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Cash Receipts
B-17
Decreased by:
Reserve for Expenditures
B-20
Balance, June 30, 2013
B
-
$
-
$
36,885
36,885
36,885
EXHIBIT
B-20
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR COMMUNITY DEVELOPMENT
BLOCK GRANT - CDA FUND
Ref.
Balance, June 30, 2012
B
Increased by:
New Grant Authorization
B-18
868,776
$
Reserve for Program Income
B-19
36,885
Decreased by:
Cancellation
B-18
1,378,642
Expenditures Paid by Current Fund
B-21
905,661
Cancelled to Current Fund
B-21
7,310
Balance, June 30, 2013
B
EXHIBIT
B-21
SCHEDULE OF DUE TO CURRENT FUND - CDA FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Reserve for Expenditures -
Paid by Current Fund
B-20
905,661
$
Cancelled to Current Fund
B-20
7,310
Decreased by:
Cash Disbursements
B-17
Balance, June 30, 2013
B
-
$
905,661
912,971
826,000
2,291,613
1,385,952
$
912,971
86,971
$
2,291,613
-
$
EXHIBIT
B-22
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CASH AND CASH EQUIVALENTS -
PUBLIC DEFENDER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by Cash Receipts:
Reserve for Expenditures
B-23
Balance, June 30, 2013
B
EXHIBIT
B-23
SCHEDULE OF RESERVE FOR PUBLIC DEFENDER
TRUST EXPENDITURES
Ref.
Balance, June 30, 2012
B
Increased by:
Cash Receipts
B-22
7,729
$
Received in Current Fund
B-24
11,684
Current Fund Budget Appropriation
B-24
40,000
Current Fund Appropriation Reserves
B-24
5,600
Decreased by:
Paid by Current Fund
B-24
38,600
Accounts Payable
B-25
17,430
Balance, June 30, 2013
B
65,013
-
$
65,013
56,030
10,910
$
3,181
$
8,983
$
7,729
EXHIBIT
B-24
THE CITY OF UNION CITY
TRUST FUNDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE FROM CURRENT FUND -
PUBLIC DEFENDER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Reserve for Expenditures -
Received in Current Fund
B-23
11,684
$
Current Fund Budget Appropriation
B-23
40,000
Current Fund Appropriation Reserves
B-23
5,600
Decreased by:
Reserve for Expenditures -
Paid by Current Fund
B-23
38,600
Accounts Payable
B-25
17,430
Balance, June 30, 2013
B
EXHIBIT
B-25
SCHEDULE OF ACCOUNTS PAYABLE -
PUBLIC DEFENDER TRUST FUND
Ref.
Balance, June 30, 2012
B
Increased by:
Reserve for Expenditures
B-23
Decreased by:
Due to Current Fund
B-24
Balance, June 30, 2013
B
1,363
$
3,290
$
3,290
$
17,430
17,430
20,720
56,030
109
$
57,284
57,393
SUPPLEMENTARY INFORATION – GENERAL CAPITAL FUND
EXHIBIT
C-2
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CASH AND CASH EQUIVALENTS
Ref.
Balance, June 30, 2012
C
Increased by:
Due from Current Fund
C-15
Decreased by:
Due to Current Fund
C-15
Balance, June 30, 2013
C
84
$
881
$
28,000
28,797
28,881
1/2
EXHIBIT
C-3
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
ANALYSIS OF CASH AND CASH EQUIVALENTS
Balance
Cash
Cash
Transfers
Improvement Authorizations
Ref.
June 30, 2012
Receipts
Disbursements
To
From
Fund Balance
C-1
-
$
-
$
-
$
73,821
$
56,580
$
Capital Improvement Fund
C-6
22,763
-
-
300,000
311,000
Reserve for Green Acres Project
C-12
129,302
-
-
1,050,984
1,180,286
Encumbrances Payable
C-14
2,983,305
-
-
2,813,867
2,983,305
Due from Current Fund
C-15
(7,830,163)
28,000
28,797
7,493,589
944,241
Due from State of New Jersey:
Green Acres
C-17
(590,143)
-
-
-
-
Green Trust
C-18
(590,143)
-
-
-
780,000
Due from County of Hudson
C-19
-
-
-
-
790,000
Reserve for General Serial Bonds
C-20
1,262,389
-
-
-
1,262,389
Reserve for Interest
C-21
63,399
-
-
-
63,399
Due to Other Trust Fund
C-22
-
-
-
18,090
-
Improvement Authorizations:
Improvement to Ellisworth Park
(4,824)
-
-
-
-
Redevelopment Funding
46,935
-
-
-
46,935
Traffic Lights
91,749
-
-
-
7,837
Various Capital Improvements
-
-
-
-
-
17th Street Park
17,352
-
-
-
6,278
Reconstruction of 15th St. Library into a Museum
and Cultural Center
9,645
-
-
-
9,645
Traffic Light Improvements
99,835
-
-
-
99,835
Construction of Doric Water Park
1,311
-
-
-
1,311
Reconstruction of Roof at Jose Marti Park
5,690
-
-
-
-
Street Improvements - Broadway and Park Avenue
80,501
-
-
-
42,995
Indian Park Pond - 33rd Street
1,323
-
-
-
1,323
Reconstruct New York Ave
1,047,642
-
-
-
1,045,235
Ellsworth Park Improvement
1,745,712
-
-
-
1,460,963
Reconstruct 34th Street
18,519
-
-
-
18,519
44th and 45th St Park Improvements
3,996
-
-
-
3,996
Leggerio Park Improvements
4,773
-
-
113,724
-
Traffic Signals and Sidewalks
60,350
-
-
-
3,886
118,497
56,464
-
83,912
2,813,867
-
11,074
(1,281,612)
Balance
June 30, 2013
11,763
17,241
$
2,407
-
5,690
37,506
-
(4,824)
(790,000)
-
-
(590,143)
(1,370,143)
-
18,090
-
-
284,749
-
-
2/2
EXHIBIT
C-3
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
ANALYSIS OF CASH AND CASH EQUIVALENTS
Balance
Cash
Cash
Transfers
Improvement Authorizations
Ref.
June 30, 2012
Receipts
Disbursements
To
From
Balance
June 30, 2013
Improvement Authorizations (Continued):
Pave Bergenline Avenue
2,535
$
-
$
-
$
-
$
2,535
$
Various Police Equipment
1,100,000
-
-
-
92,872
Improvments to City Parks
65,966
-
-
-
24,042
Reconstruct 15th Street
8,287
-
-
-
8,287
Installation of Computer Equipment
18,985
-
-
-
13,988
Summit Avenue
92,070
-
-
-
36,103
Purchase of 2 Ambulances
103
-
-
-
103
Supplemental Funding - Amphitheater
31,717
-
-
627,000
658,717
New York Avenue Reconstruction
-
-
-
1,300,000
1,300,000
Washington Park
-
-
-
1,541,000
247,274
Reconstruction Various Streets
-
-
-
50,000
302,056
Leggeiro Music Park Improvements
-
-
-
1,470,286
1,115,708
Various Capital Improvements
-
-
-
-
1,930,717
881
$
28,000
$
28,797
$
16,852,361
$
16,852,360
$
Ref.
C
C-2, C-11
C-2, C-13
contra
contra
C
85
$
-
$
1,007,128
41,924
-
354,578
(1,930,717)
1,293,726
(252,056)
-
-
-
4,997
55,967
EXHIBIT
C-4
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DEFERRED CHARGES TO FUTURE TAXATION - UNFUNDED
Bond
Balance
2013
Anticipation
Purpose
June 30, 2012
Authorizations
Notes
Ellisworth Park Improvements
4,834
$
-
$
-
$
17th Street Park
330,000
-
-
Traffic Light Improvements
715,850
-
28,150
24th Street Park Improvements
440,680
-
17,320
Construction of New Parking Deck
1,401,523
-
61,987
Construction of Doric Water Park
5,700,753
-
224,247
Construction of 39th Street Skate Park
268,426
-
10,574
Reconstruction of Roof at Jose Marti Park
54,673
-
3,282
Street Improvements - Broadway and Park Ave.
2,579,560
-
101,440
Reconstruct New York Ave
2,579,250
-
-
Ellsworth Park Improvement
2,579,250
(1,300,000)
-
Reconstruct 34th Street
237,500
-
-
44th and 45th St Park Improvements
109,250
-
-
DPW Roof Reconstruction
313,500
-
-
Leggerio Park Improvements
655,500
-
-
Traffic Signals and Sidewalks
247,000
-
-
Pave Bergenline Avenue
80,750
-
-
Various Police Equipment
1,045,000
-
-
Reconstruct Ambulance Building Roof
133,000
-
-
Improvments to City Parks
270,750
-
-
Reconstruct 15th Street
318,250
-
-
Reconstruct 16th Street
156,750
-
750
Installation of Computer Equipment
95,000
-
-
Tax Refunding Ordinance
550,000
-
110,000
Summit Avenue
750,000
-
250,000
Purchase of 2 Ambulances
175,000
-
-
DPW Roof
28,525
-
-
Supplemental Funding - Amphitheater
627,000
-
-
New York Avenue Reconstruction
-
1,300,000
-
Washington Park
-
4,959,000
-
Reconstruction Various Streets
-
950,000
-
Various Capital Improvements
-
1,940,000
-
22,447,574
$
7,849,000
$
807,750
$
Ref.
C
C-7
C-13
29,488,824
$
C
423,360
2,478,120
1,339,536
51,391
5,476,506
257,852
500,000
Balance
June 30, 2013
687,700
4,834
$
330,000
1,279,250
237,500
109,250
313,500
655,500
247,000
318,250
80,750
1,045,000
133,000
1,940,000
627,000
2,579,250
175,000
28,525
156,000
95,000
440,000
270,750
1,300,000
4,959,000
950,000
EXHIBIT
C-5
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DEFERRED CHARGES TO FUTURE TAXATION - FUNDED
Ref.
Balance, June 30, 2012
C
Decreased by:
General Serial Bonds Payment
C-8
3,425,000
$
School Serial Bonds Payment
C-9
2,170,000
HCIA Lease Payment
C-10
407,162
Green Acres Loan Payment
C-11
127,924
Balance, June 30, 2013
C
6,130,086
56,995,180
$
63,125,266
$
EXHIBIT
C-6
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CAPITAL IMPROVEMENT FUND
Ref.
Balance, June 30, 2012
C
Increased by:
2012 Budget Appropriation
C-15
Decreased by:
Improvement Authorizations
C-7
Balance, June 30, 2013
C
11,763
$
311,000
300,000
22,763
$
322,763
THIS PAGE IS LEFT INTENTIONALLY BLANK
1/2
EXHIBIT
C-7
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF IMPROVEMENT AUTHORIZATIONS
Original
Balance, June 30, 2012
2013
Paid or
(Cancelled)/
Balance, June 30, 2013
Improvement Description
Amount
Funded
Unfunded
Authorizations
Charged
Reappropriated
Funded
Redevelopment Funding
4,340,000
$
46,935
$
-
$
-
$
-
$
(46,935)
$
-
$
Traffic Lights
2,000,000
-
91,749
-
7,837
-
-
Various Capital Improvements
250,000
-
-
-
-
-
-
17th Street Park
610,000
-
17,352
-
6,278
-
-
Reconstruction of 15th St. Library into a Museum and
Cultural Center
1,700,000
9,645
-
-
-
(9,645)
-
Traffic Light Improvements
811,000
-
99,835
-
99,835
-
-
Construction of Doric Water Park
6,150,000
-
1,311
-
1,311
-
-
Reconstruction of Roof at Jose Marti Park
90,000
-
5,690
-
-
-
-
Street Improvements - Broadway and Park Avenue
2,782,000
-
80,501
-
42,995
-
-
Indian Park Pond - 33rd Street
2,100,000
1,323
-
-
1,323
-
-
Reconstruct New York Ave
2,715,000
-
1,047,642
-
1,045,235
-
-
Ellsworth Park Improvement
2,715,000
-
1,745,712
-
160,963
(1,300,000)
-
Reconstruct 34th Street
250,000
-
18,519
-
18,519
-
-
44th and 45th St Park Improvements
115,000
-
3,996
-
3,996
-
-
Leggerio Park Improvements
690,000
-
4,773
-
-
113,724
-
Traffic Signals and Sidewalks
260,000
-
60,350
-
3,886
-
-
Pave Bergenline Avenue
85,000
-
2,535
-
2,535
-
-
Various Police Equipment
1,100,000
-
1,100,000
-
92,872
-
-
Improvments to City Parks
285,000
-
65,966
-
24,042
-
-
Reconstruct 15th Street
335,000
-
8,287
-
8,287
-
-
Installation of Computer Equipment
100,000
-
18,985
-
13,988
-
-
Summit Avenue
750,000
-
92,070
-
36,103
-
-
Purchase of 2 Ambulances
175,000
103
-
-
103
-
-
Supplemental Funding - Amphitheater
660,000
-
658,717
-
658,717
-
-
New York Avenue Reconstruction
1,300,000
-
-
-
1,300,000
1,300,000
-
Washington Park
6,500,000
-
-
6,500,000
247,274
-
1,293,726
Reconstruction Various Streets
1,000,000
-
-
1,000,000
302,056
-
-
697,944
55,967
-
-
4,959,000
2,407
284,749
-
-
118,497
56,464
-
1,007,128
41,924
-
-
4,997
Unfunded
-
$
83,912
-
11,074
-
-
-
37,506
5,690
-
2/2
EXHIBIT
C-7
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF IMPROVEMENT AUTHORIZATIONS
Original
Balance, June 30, 2012
2013
Paid or
(Cancelled)/
Balance, June 30, 2013
Improvement Description
Amount
Funded
Unfunded
Authorizations
Charged
Reappropriated
Funded
Unfunded
Leggeiro Music Park Improvements
1,470,286
$
-
$
-
$
1,470,286
$
1,115,708
$
-
$
354,578
$
Various Capital Improvements
1,940,000
-
-
1,940,000
1,930,717
-
9,283
58,006
$
5,123,990
$
10,910,286
$
7,124,580
$
57,144
$
1,657,587
$
Ref.
C
C
Below
Below
Below
C
Capital Surplus
C-1
-
$
-
$
(56,580)
$
Deferred Charges to Future Taxation - Unfunded
C-4
7,849,000
-
-
Capital Improvement Fund
C-6
311,000
-
-
Reserve for Green Acres Project - Transfer from
C-12
1,180,286
-
-
Reserve for Green Acres Project - Prior Year Charges
C-12
-
1,050,984
-
Paid by Current Fund
C-15
-
6,111,220
-
Encumbrances Payable
C-14
-
2,813,867
-
Encumbrances Payable - Prior Year Reversals
C-14
-
(2,869,581)
-
Encumbrances Payable - Cancellations
C-14
-
-
113,724
Due from State of New Jersey - Green Acres Grant
C-18
780,000
Due from County of Hudson
C-19
790,000
-
-
Due to Other Trust Fund
C-22
-
18,090
-
Above
10,910,286
$
7,124,580
$
57,144
$
-
$
-
7,367,259
$
C
1/2
EXHIBIT
C-8
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF GENERAL SERIAL BONDS
Maturities of
Bonds Outstanding
Date of
Original
June 30, 2013
Interest
Balance
Purpose
Issue
Amount
Date
Amount
Rate %
June 30, 2012
Decrease
1998 Refunding Issue
09/01/97
25,145,000
$
2,900,000
$
2,900,000
$
ERI Pension Bonds
12/15/02
15,735,000
1/1/2014
585,000
5.375
1/1/2015
665,000
5.375
1/1/2016
725,000
5.375
1/1/2017
825,000
5.375
1/1/2018
15,000
6.250
1/1/2019
30,000
6.250
1/1/2020
100,000
6.250
1/1/2021
165,000
6.250
1/1/2022
225,000
6.250
1/1/2023
315,000
6.250
1/1/2024
375,000
6.250
1/1/2025
475,000
6.250
1/1/2026
575,000
6.250
1/1/2027
690,000
6.250
1/1/2028
825,000
6.250
1/1/2029
975,000
6.250
1/1/2030
1,125,000
6.250
1/1/2031
1,300,000
6.250
1/1/2032
1,475,000
6.250
1/1/2033
1,695,000
6.250
13,685,000
525,000
Balance
June 30, 2013
13,160,000
-
$
2/2
EXHIBIT
C-8
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF GENERAL SERIAL BONDS
Maturities of
Bonds Outstanding
Date of
Original
June 30, 2013
Interest
Balance
Purpose
Issue
Amount
Date
Amount
Rate %
June 30, 2012
Decrease
Balance
June 30, 2013
2007A Refunding
02/07/07
24,305,000
$
11/1/2017
145,000
$
4.000
11/1/2018
3,730,000
5.000
11/1/2019
3,845,000
5.000
11/1/2020
3,985,000
5.000
11/1/2021
4,125,000
4.000
11/1/2022
4,225,000
4.125
11/1/2023
4,250,000
4.125
24,305,000
$
-
$
2007B Refunding
02/07/07
9,325,000
11/1/2013
2,053,106
5.430
11/1/2014
1,917,108
5.470
11/1/2015
1,796,251
5.520
11/1/2016
1,630,109
5.560
11/1/2017
1,928,425
5.590
9,324,999
-
50,214,999
$
3,425,000
$
Ref.
C
C-5
C
46,789,999
$
9,324,999
24,305,000
$
EXHIBIT
C-9
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF SCHOOL SERIAL BONDS
Maturities of
Original
Bonds Outstanding
Date of
Issue
June 30, 2013
Interest
Balance
Purpose
Issue
Amount
Date
Amount
Rate %
June 30, 2012
Decrease
School Improvements
3/19/1992
26,975,000
$
11/1/2013
2,320,000
6.400
4,490,000
$
2,170,000
$
4,490,000
$
2,170,000
$
Ref.
C
C-5
C
Balance
June 30, 2013
2,320,000
$
2,320,000
$
EXHIBIT C-10
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF CAPITAL LEASE PAYABLE - HCIA
Ref.
Balance, June 30, 2012
C
Decreased by:
Loan Payment
C-5
Balance, June 30, 2013
C
Fiscal
Fire Dept.
Year
Series A
Series B
Equipment
Total
2014
78,607
$
70,245
$
290,000
$
438,852
$
2015
83,625
75,263
295,000
453,888
2016
86,970
78,608
315,000
480,578
2017
91,987
81,953
345,000
518,940
2018
95,332
86,970
380,000
562,302
2019
98,677
91,988
400,000
590,665
2020
103,695
97,005
440,000
640,700
2021
107,040
102,023
475,000
684,063
2022
112,057
107,040
510,000
729,097
2023
117,075
112,058
550,000
779,133
2024
122,093
118,748
590,000
830,841
1,097,158
$
1,021,901
$
4,590,000
$
6,709,059
$
6,709,059
$
7,116,221
$
407,162
Analysis of Capital Lease Payments
Regional Fire and Rescue
EXHIBIT C-11
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF GREEN ACRES LOANS PAYABLE
Ref.
Balance, June 30, 2012
C
Decreased by:
Loan Payment
C-5
Balance, June 30, 2013
C
Fiscal
Year
Interest
2014
22,874
$
2015
20,250
2016
17,575
2017
14,893
2018
12,700
2019
11,703
2020
10,851
2021
9,982
2022
9,096
2023
8,191
2024
7,268
2025
6,326
2026
5,367
2027
4,387
2028
3,387
2029
2,369
2030
1,328
2031
268
168,815
$
45,909
1,176,122
$
52,255
46,832
47,772
48,733
42,395
43,248
44,118
45,006
49,713
50,712
51,731
52,771
26,782
1,304,046
$
1,176,122
$
127,924
128,736
Analysis of Repayment of Loan and Interest
Principal
130,496
$
133,118
135,795
EXHIBIT C-12
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
RESERVE FOR GREEN ACRES PROJECT
Ref.
Balance, June 30, 2012
C
Increased by:
Improvement Authorizations - Prior Year Charges
C-7
Decreased by:
Improvement Authorizations - Transferred
C-7
Balance, June 30, 2013
C
129,302
$
-
$
1,180,286
1,050,984
1,180,286
1/3
EXHIBIT C-13
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF BOND ANTICIPATION NOTES
Original
Issue
Date of
Interest
Balance
Improvement Description
Amount
Issue
Maturity
Rate %
June 30, 2012
Increase
Decrease
Traffic Light Improvements
715,850
$
01/20/12
01/19/13
2.00
715,850
$
-
$
715,850
$
24th Street Park Improvements
440,680
01/20/12
01/19/13
2.00
440,680
-
440,680
Construction of New Parking Deck
1,576,013
01/20/12
01/19/13
2.00
1,576,013
-
1,576,013
Construction of Doric Wate Park
5,700,753
01/20/12
01/19/13
2.00
5,700,753
-
5,700,753
Reconstruction of 39th Street Skate Park
268,426
01/20/12
01/19/13
2.00
268,426
-
268,426
Reconstruction of roof at Jose Marti Park
83,718
01/20/12
01/19/13
2.00
83,718
-
83,718
Street Improvements - Broadway and Park Avenue
2,579,560
01/20/12
01/19/13
2.00
2,579,560
-
2,579,560
Traffic Light Improvements
715,850
12/19/12
12/20/13
1.125
-
687,700
-
24th Street Park Improvements
440,680
12/19/12
12/20/13
1.125
-
423,360
-
Construction of New Parking Deck
1,576,013
12/19/12
12/20/13
1.125
-
1,514,026
-
Construction of Doric Wate Park
5,700,753
12/19/12
12/20/13
1.125
-
5,476,506
-
Reconstruction of 39th Street Skate Park
268,426
12/19/12
12/20/13
1.125
-
257,852
-
Reconstruction of roof at Jose Marti Park
83,718
12/19/12
12/20/13
1.125
-
80,436
-
Street Improvements - Broadway and Park Avenue
2,579,560
12/19/12
12/20/13
1.125
-
2,478,120
-
17th Street Park
330,000
06/05/12
06/05/13
2.00
330,000
-
330,000
Reconstruct New York Ave
2,579,250
06/05/12
06/05/13
2.00
2,579,250
-
2,579,250
Ellsworth Park Improvement
2,579,250
06/05/12
06/05/13
2.00
2,579,250
-
2,579,250
Reconstruct 34th Street
237,500
06/05/12
06/05/13
2.00
237,500
-
237,500
44th and 45th St Park Improvements
109,250
06/05/12
06/05/13
2.00
109,250
-
109,250
DPW Roof Reconstruction
313,500
06/05/12
06/05/13
2.00
313,500
-
313,500
Leggerio Park Improvements
655,500
06/05/12
06/05/13
2.00
655,500
-
655,500
Traffic Signals, Sidewalks
247,000
06/05/12
06/05/13
2.00
247,000
-
247,000
Pave Bergenline Avenue
80,750
06/05/12
06/05/13
2.00
80,750
-
80,750
-
$
-
-
-
-
-
-
-
-
Balance
June 30, 2013
-
-
-
687,700
423,360
1,514,026
5,476,506
257,852
80,436
2,478,120
-
-
-
-
2/3
EXHIBIT C-13
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF BOND ANTICIPATION NOTES
Original
Issue
Date of
Interest
Balance
Improvement Description
Amount
Issue
Maturity
Rate %
June 30, 2012
Increase
Decrease
Balance
June 30, 2013
Various Equipment Police
1,045,000
$
06/05/12
06/05/13
2.00
1,045,000
$
-
$
1,045,000
$
Reconstruct Roof Amb Building
133,000
06/05/12
06/05/13
2.00
133,000
-
133,000
Improvments to City Parks
270,750
06/05/12
06/05/13
2.00
270,750
-
270,750
Reconstruct 15th Street
318,250
06/05/12
06/05/13
2.00
318,250
-
318,250
Reconstruct 16th Street
156,750
06/05/12
06/05/13
2.00
156,750
-
156,750
Installation of Computer Equipment
95,000
06/05/12
06/05/13
2.00
95,000
-
95,000
Tax Refunding Ordinance
550,000
06/05/12
06/05/13
2.00
550,000
-
550,000
Summit Avenue
750,000
06/05/12
06/05/13
2.00
750,000
-
750,000
Supplemental Funding Amphitheater
627,000
12/21/12
12/20/13
1.125
-
627,000
-
17th Street Park
330,000
05/22/13
05/23/14
1.00
-
330,000
-
Reconstruct New York Ave
2,579,250
05/22/13
05/23/14
1.00
-
2,579,250
-
Ellsworth Park Improvement
2,579,250
05/22/13
05/23/14
1.00
-
2,579,250
-
Reconstruct 34th Street
237,500
05/22/13
05/23/14
1.00
-
237,500
-
44th and 45th St Park Improvements
109,250
05/22/13
05/23/14
1.00
-
109,250
-
DPW Roof Reconstruction
313,500
05/22/13
05/23/14
1.00
-
313,500
-
Leggerio Park Improvements
655,500
05/22/13
05/23/14
1.00
-
655,500
-
Traffic Signals, Sidewalks
247,000
05/22/13
05/23/14
1.00
-
247,000
-
Pave Bergenline Avenue
80,750
05/22/13
05/23/14
1.00
-
80,750
-
Various Equipment Police
1,045,000
05/22/13
05/23/14
1.00
-
1,045,000
-
Reconstruct Roof Amb Building
133,000
05/22/13
05/23/14
1.00
-
133,000
-
Improvments to City Parks
270,750
05/22/13
05/23/14
1.00
-
270,750
-
Reconstruct 15th Street
318,250
05/22/13
05/23/14
1.00
-
318,250
-
-
-
-
-
-
330,000
2,579,250
2,579,250
237,500
109,250
313,500
-
-
$
627,000
133,000
270,750
318,250
655,500
247,000
80,750
1,045,000
-
3/3
EXHIBIT C-13
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF BOND ANTICIPATION NOTES
Original
Issue
Date of
Interest
Balance
Improvement Description
Amount
Issue
Maturity
Rate %
June 30, 2012
Increase
Decrease
Balance
June 30, 2013
Reconstruct 16th Street
156,750
$
05/22/13
05/23/14
1.00
-
$
156,000
$
-
$
Installation of Computer Equipment
95,000
05/22/13
05/23/14
1.00
-
95,000
-
Tax Refunding Ordinance
550,000
05/22/13
05/23/14
1.00
-
440,000
-
Summit Avenue
750,000
05/22/13
05/23/14
1.00
-
500,000
-
21,815,750
$
21,635,000
$
21,815,750
$
Ref.
C
Below
Below
Contra
21,008,000
$
21,008,000
$
Deferred Charges to Future Taxation - Unfunded
C-4
-
807,750
Received in Current Fund
C-15
627,000
-
Above
21,635,000
$
21,815,750
$
21,635,000
$
C
440,000
500,000
156,000
$
95,000
EXHIBIT C-14
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF ENCUMBRANCES PAYABLE
Ref.
Balance, June 30, 2012
C
Increased by:
Charges to Improvement Authorizations
C-7
Decreased by:
Reverse Prior Year Balance
C-7
2,869,581
$
Cancellation of Prior Year Balance
C-7
113,724
Balance, June 30, 2013
C
2,813,867
$
2,813,867
5,797,172
2,983,305
$
2,983,305
EXHIBIT C-15
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE FROM CURRENT FUND
Ref.
Balance, June 30, 2012, Due From
C
Increased by:
Premium on Note Sale
C-1
17,241
$
Cash Disbursements
C-2, C-3
28,797
Capital Improvement Fund
C-6
300,000
Bond Anticipation Notes
C-13
627,000
Decreased by:
Capital Surplus
C-1
56,580
Cash Receipts
C-2, C-3
28,000
Charges to Improvement Authorizations
C-7
6,111,221
Reserve for General Serial Bonds
C-20
1,262,389
Reserve for Interest
C-21
63,399
Balance, June 30, 2013, Due (To)
C
7,830,163
$
973,038
1,281,612
$
7,521,589
8,803,201
EXHIBIT C-16
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF BONDS AND NOTES AUTHORIZED BUT NOT ISSUED
Balance
2013
Debt
Improvement Description
June 30, 2012
Authorized
Issued
Improvement to Ellisworth Park
4,824
$
-
$
-
$
Supplemental Funding - Amphitheater
627,000
-
627,000
Washington Park
-
4,959,000
-
Reconstruction Various Streets
-
950,000
-
Various Capital Improvements
-
1,940,000
-
631,824
$
7,849,000
$
627,000
$
Ref.
C
C-4
C-4
-
Balance
June 30, 2013
4,824
$
1,940,000
C
7,853,824
$
4,959,000
950,000
EXHIBIT C-17
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE FROM STATE OF NEW JERSEY - GREEN ACRES TRUST LOAN
Ref.
Balance, June 30, 2012
C
Balance, June 30, 2013
C
EXHIBIT C-18
SCHEDULE OF DUE FROM STATE OF NEW JERSEY - GREEN ACRES TRUST GRANT
Ref.
Balance, June 30, 2012
C
Increased by:
Improvement Authorizations
C-7
Balance, June 30, 2013
C
590,143
$
590,143
$
780,000
1,370,143
$
590,143
$
EXHIBIT C-19
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE FROM COUNTY OF HUDSON
Balance
Improvement
June 30, 2012
Authorizations
Open Space Grant:
Washington Park
-
$
500,000
$
Leggeiro Park Improvements
-
265,000
Community Development Block Grant -
Leggeiro Park Improvements
-
25,000
-
$
790,000
$
Ref.
C
C-7
Balance
June 30, 2013
500,000
$
C
25,000
790,000
$
265,000
EXHIBIT C-20
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR GENERAL SERIAL BONDS
Anticipated
Balance
Revenue Realized
June 30, 2012
in Current Fund
2007 Refunding Serial Bonds -
Swimming Pool Improvement (47th St.)
1,262,389
$
1,262,389
$
1,262,389
$
1,262,389
$
Ref.
C
C-15
-
$
C
-
$
Balance
June 30, 2013
EXHIBIT C-21
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR INTEREST
Ref.
Balance, June 30, 2012
C
Decreased by:
Anticipated Revenue Realized in Current Fund
C-15
Balance, June 30, 2013
C
-
$
63,399
$
63,399
EXHIBIT C-22
THE CITY OF UNION CITY
GENERAL CAPITAL FUND
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF DUE TO OTHER TRUST FUND
Ref.
Balance, June 30, 2012
C
Increased by:
Charges to Improvement Authorizations
C-7
Balance, June 30, 2013
C
18,090
$
-
$
18,090
SUPPLEMENTARY INFORMATION – FIXED ASSETS
EXHIBIT D-1
THE CITY OF UNION CITY
FIXED ASSET GROUP OF ACCOUNTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF FIXED ASSETS - ACQUISITIONS AND DISPOSALS
Balance
Balance
June 30, 2012
Additions
Deletions
June 30, 2013
Land
11,233,700
$
-
$
-
$
11,233,700
$
Buildings and Improvements
77,274,485
427,297
-
77,701,782
Furniture and Fixtures
83,259
45,000
-
128,259
Machinery and Equipment
7,614,026
164,484
-
7,778,510
96,205,470
$
636,781
$
-
$
96,842,251
$
Ref.
D
D-2
D-2
D
EXHIBIT D-2
THE CITY OF UNION CITY
FIXED ASSET GROUP OF ACCOUNTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
SCHEDULE OF RESERVE FOR FIXED ASSETS
Ref.
Balance, June 30, 2012
D
96,205,470
$
Increased by:
Additions
D-1
636,781
96,842,251
Decreased by:
Deletions
D-1
-
Balance, June 30, 2013
D
96,842,251
$
ACCOMPANYING INFORMATION
THE CITY OF UNION CITY
SCHEDULE OF OPERATIONS AND CHANGES IN FUND BALANCE
FOR THE FISCAL YEARS ENDED JUNE 30, 2013 AND 2012
June 30, 2013
June 30, 2012
Amount
Percent
Amount
Percent
Revenue and Other Income Realized:
Miscellaneous Revenue Anticipated
47,022,783
$
31.99%
43,566,330
$
30.78%
Receipts from Delinquent Taxes
108,729
0.07%
617,460
0.44%
Receipts from Current Taxes
96,428,494
65.60%
94,897,126
67.03%
Other Credits to Income
3,444,689
2.34%
2,479,604
1.75%
Total Income
147,004,695
100.00%
141,560,520
100.00%
Expenditures:
Budget Appropriations
111,512,374
75.94%
105,234,390
73.04%
School and County Taxes
33,528,242
22.83%
32,107,035
22.29%
Other
1,808,341
1.23%
6,728,365
4.67%
Total Expenditures
146,848,957
100.00%
144,069,790
100.00%
Excess in Revenue
155,738
(Deficit) in Revenue
(2,509,270)
Adjustments to Income before Fund Balance:
Expenditures Included Above Which are by Statute
Deferred Charges to Budget of Succeeding Year
Expenditures without Appropriations
18,782
2,226,528
Interfund Overexpenditures
19,336
250,661
38,118
2,477,189
Statutory Excess to Fund Balance
193,856
Deficit in Operations to be Raised in Budget
of Succeeding Year
32,081
$
Fund Balance, Beginning of Year
2,152,431
2,152,431
FunFund Balance, End of Year
2,346,287
$
2,152,431
$
THE CITY OF UNION CITY
SCHEDULE OF TAX RATE INFORMATION
FOR THE LAST FIVE FISCAL YEARS
Local
County
School
Year
Tax Rate
Municipal
Taxes
Taxes
2013
6.545
4.320
1.124
1.101
2012
6.401
4.137
1.167
1.097
2011
6.189
3.997
1.090
1.102
2010
5.930
3.786
1.039
1.105
2009
5.748
3.599
1.043
1.106
THE CITY OF UNION CITY
SCHEDULE OF TAX LEVIES AND COLLECTIONS
FOR THE LAST FIVE FISCAL YEARS
Cash
Percent
Year
Tax Levy
Collection
Collected
2013
97,092,453
$
95,328,494
$
98.18%
2012
95,065,168
93,847,126
98.72%
2011
90,217,685
88,452,521
98.04%
2010
86,938,593
86,065,314
99.00%
2009
82,787,741
80,036,143
96.68%
THE CITY OF UNION CITY
SCHEDULE OF DELINQUENT TAXES AND TAX TITLE LIENS
FOR THE LAST FIVE FISCAL YEARS
Delinquent
Percent of
Year
Liens
Taxes
Total
Tax Levy
2013
56,989
$
110,490
$
167,479
$
0.17%
2012
64,515
96,647
161,162
0.17%
2011
633,478
53,582
687,060
0.76%
2010
40,520
80,913
121,433
0.14%
2009
-
2,550,105
2,550,105
3.08%
THE CITY OF UNION CITY
SCHEDULE OF PROPERTY ACQUIRED BY TAX TITLE LIEN LIQUIDATION
FOR THE LAST FIVE FISCAL YEARS
Year
Amount
2013
171,900
$
2012
171,900
2011
171,900
2010
171,900
2009
171,900
THE CITY OF UNION CITY
SCHEDULE OF FUND BALANCES
FOR THE LAST FIVE FISCAL YEARS
Utilized in
Budget of
Year
Balance
Suceeding Year
June 30, 2013
2,346,287
$
-
$
June 30, 2012
2,152,431
-
June 30, 2011
2,152,431
-
June 30, 2010
3,217,431
1,065,000
June 30, 2009
1,452,384
117,000
THE CITY OF UNION CITY
ROSTER OF OFFICIALS
JUNE 30, 2013
Name
Title
Bond
Brian P. Stack
Mayor and Commissioner - Public Safety
Lucio P. Fernandez
Commissioner - Public Affairs
Christopher F. Irizarry
Commissioner - Parks and Public Property (Resigned March 5, 2013)
Celine Valdivia
Commissioner - Parks and Public Property (Appointed March 5, 2013)
Tilo E. Rivas
Commissioner - Public Works
Maryury A. Martinetti
Commissioner - Revenue and Finance
William Senande
City Clerk (Resigned September 30, 2013)
Laura Miller
Acting City Clerk (October 1, 2013 through January 26, 2014)
Dominick Cantatore
Acting City Clerk (Effective January 27, 2014)
Donald Scarinci
Corporation Counsel
Sonia Schulman
Tax Collector
1,000,000
$
Lilia A. Munoz
Judge
1,000,000
$
Sixto L. Macias
Judge
1,000,000
$
Gustav John Schlaier
Court Director
1,000,000
$
Douglas Gutch
Treasurer
1,000,000
$
Richard P. Cahill
Chief Financial Officer (Resigned August 31, 2013)
1,000,000
$
Margaret S. Cherone
Acting Chief Financial Officer (September 1, 2013 through March 31, 2014)
1,000,000
$
Susan M. Colditz
Acting Chief Financial Officer (Effective April 1, 2014)
1,000,000
$
There was a Public Employees Dishonesty Blanket Position Bond with individual coverage of $1,000,000 for all employees,
issued by Fidelity and Deposit Company of Maryland.
THIS PAGE IS LEFT INTENTIONALLY BLANK
SINGLE AUDIT SECTION
DONOHUE, GIRONDA & DORIA
Certified Public Accountants
310 Broadway
Bayonne, NJ 07002
(201) 437-9000
Fax: (201) 437-1432
E-Mail: dgd@dgdcpas.com
Matthew A. Donohue, CPA
Linda P. Kish, CPA, RMA
Robert A. Gironda, CPA
Tammy L. Zucca, CPA
Robert G. Doria, CPA (N.J. & N.Y.)
Mark W. Bednarz, CPA, RMA
Frederick J. Tomkins, CPA, RMA
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL
OVER FINANCIAL REPORTING AND ON COMPLIANCE AND
OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
The Honorable Mayor and
Members of the Board of Commissioners
City of Union City, New Jersey
We have audited , in accordance with the auditing standards generally accepted in the United
States of America, the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States, and audit requirements
prescribed by the Division of Local Government Services, Department of Community Affairs,
State of New Jersey (the “Division”), the accompanying financial statements – regulatory basis
of the City of City of Union City, New Jersey (the “City”), which comprise the comparative
balance sheet – regulatory basis, of each fund and account group as of June 30, 2013 and 2012,
and the related comparative statement of operations and changes in fund balance – regulatory
basis, of each fund, and the statement of revenues – regulatory basis – and statement of
appropriations – regulatory basis, of the Current Fund, for the years then ended, and the related
notes to the financial statements, which collectively comprise the City’s basic financial
statements and have issued our report thereon dated April 25, 2014.
As described in Note A, the City prepares its financial statements on a basis of accounting
prescribed by the Division that demonstrates compliance with a modified accrual basis and the
budget laws of the State of New Jersey, which is a comprehensive basis of accounting other than
accounting principles generally accepted in the United States of America.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s
internal control over financial reporting (internal control) to determine the audit procedures that
are appropriate in the circumstances for the purposes of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion of the effectiveness of the City’s
internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s
internal control.
Our consideration of internal control over financial reporting was for the limited purpose
described in the preceding paragraph and was not designed to identify all deficiencies in internal
control that might be material weaknesses or significant deficiencies and therefore, material
weaknesses or significant deficiencies may exist that were not identified. However, as described
in the accompanying schedule of findings and questioned costs, we identified certain deficiencies
in internal control that we consider to be material weaknesses.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to
prevent, or detect and correct misstatements on a timely basis. A material weakness is a
deficiency, or a combination of deficiencies, in internal control such that there is a reasonable
possibility that a material misstatement of the entity’s financial statements will not be prevented,
or detected and corrected on a timely basis. We consider the deficiencies described in the
accompanying schedule of findings and questioned costs, Findings FS13-01 and FS13-02, to be
material weaknesses.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free
of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly,
we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that is required to be reported under Government Auditing
Standards.
We noted additional instances of deficiencies and noncompliance which are required to be
reported under audit requirements prescribed by the Division, and which are described in the
accompanying comments and recommendations section of this report.
The City’s Response to Findings
The City’s response to the findings identified in our audit is described in the accompanying
schedule of findings and questioned costs. The City’s response was not subjected to the auditing
procedures applied in the audit of the financial statements and, accordingly, we express no
opinion on it.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of
the entity’s internal control or on compliance. This report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering the entity’s
internal control and compliance. Accordingly, this communication is not suitable for any other
purpose.
DONOHUE, GIRONDA & DORIA
Certified Public Accountants
FREDERICK J. TOMKINS
Registered Municipal Accountant #327
Bayonne, New Jersey
April 25, 2014
FREDERICK J. TOMKIN
DONOHUE, GIRONDA & DORIA
Certified Public Accountants
310 Broadway
Bayonne, NJ 07002
(201) 437-9000
Fax: (201) 437-1432
E-Mail: dgd@dgdcpas.com
Matthew A. Donohue, CPA
Linda P. Kish, CPA, RMA
Robert A. Gironda, CPA
Tammy L. Zucca, CPA
Robert G. Doria, CPA (N.J. & N.Y.)
Mark W. Bednarz, CPA, RMA
Frederick J. Tomkins, CPA, RMA
INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE
FOR EACH MAJOR FEDERAL AND STATE PROGRAM AND
ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY
OMB CIRCULAR A-133 AND NEW JERSEY OMB CIRCULAR 04-04
The Honorable Mayor and
Members of the Board of Commissioners
City of Union City, New Jersey
Report on Compliance for Each Major Federal and State Program
We have audited the City of Union City, New Jersey’s (the City’s) compliance with the types of
compliance requirements described in the U.S. OMB Circular A-133 Compliance Supplement
and the N.J. OMB State Grant Compliance Supplement that could have a direct and material
effect on each of the City’s major federal and state programs for the year ended June 30, 2013.
The City’s major federal and state programs are identified in the summary of auditor’s results
section of the accompanying schedule of findings and questioned costs.
Management’s Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts
and grants applicable to its federal and state programs.
Auditor’s Responsibility
Our responsibility is to express an opinion on compliance for each of the City’s major federal
and state programs based on our audit of the types of compliance requirements referred to above.
We conducted our audit of compliance in accordance with auditing standards generally accepted
in the United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States; U.S.
OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations and
N.J. OMB Circular 04-04, Single Audit Policy for Recipients of Federal Grants, State Grants
and State Aid. Those standards, U.S. OMB Circular A-133 and N.J. OMB Circular 04-04
require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a
direct and material effect on a major federal or state program occurred. An audit includes
examining, on a test basis, evidence about the City’s compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each
major federal and state program. However, our audit does not provide a legal determination of
the City’s compliance.
Opinion on Each Major Federal and State Program
In our opinion, the City complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on each of its major
federal and state programs for the year ended June 30, 2013.
Report on Internal Control over Compliance
Management of the City is responsible for establishing and maintaining effective internal control
over compliance with the types of compliance requirements referred to above. In planning and
performing our audit of compliance, we considered the City’s internal control over compliance
with the types of requirements that could have a direct and material effect on a major federal and
state program to determine the auditing procedures that are appropriate in the circumstances for
the purpose of expressing our opinion on compliance for each major federal and state program
and to test and report on internal control over compliance in accordance with U.S. OMB Circular
A-133 and N.J. OMB Circular 04-04, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly, we do not express an opinion on
the effectiveness of the City’s internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control
over compliance does not allow management or employees, in the normal course of performing
their assigned functions, to prevent, or detect and correct, noncompliance with a type of
compliance requirement of a federal program on a timely basis. A material weakness in internal
control over compliance is a deficiency, or combination of deficiencies, in internal control over
compliance, such that there is a reasonable possibility that material noncompliance with a type of
compliance requirement of a federal program will not be prevented, or detected and corrected, on
a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a
combination of deficiencies, in internal control over compliance with a type of compliance
requirement of a federal program that is less severe than a material weakness in internal control
over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in
the first paragraph of this section and was not designed to identify all deficiencies in internal
control over compliance that might be material weaknesses or significant deficiencies. We did
not identify any deficiencies in internal control over compliance that we consider to be material
weaknesses. However, material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of
our testing of internal control over compliance and the results of that testing based on the
requirements of U.S. OMB Circular A-133 and N.J. OMB Circular 04-04. Accordingly, this
report is not suitable for any other purpose.
DONOHUE, GIRONDA & DORIA
Certified Public Accountants
FREDERICK J. TOMKINS
Registered Municipal Accountant #327
Bayonne, New Jersey
April 25, 2014
FREDERICK J. TOMKIN
THE CITY OF UNION CITY
NOTES TO SCHEDULES OF EXPENDITURES OF
FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
A. BASIS OF ACCOUNTING
The Supplementary Schedules of Expenditures of Federal, State, and County Awards are not
prepared on the accrual basis of accounting. Expenditures are recognized when they become
a demand on current available financial resources. Encumbrances are used during the year
for budgetary control purposes and lapse at fiscal year end.
Federal Awards provided to subrecipients are treated as expenditures when paid to the
subrecipients.
B. REPORTING ENTITY
The City of Union City, New Jersey (the “City”) for purposes of the Supplementary Schedule
of Expenditures of Federal Awards includes all the funds of the primary government as
defined by GASB 14, The Financial Reporting Entity.
The City administers certain federal and state award programs through subrecipients. Those
subrecipients are not considered part of the City of Union City’s reporting entity.
C. PASS-THROUGH AWARDS
The City receives certain federal awards from pass-through awards of the state. The amounts
received are commingled by the state with other funds and cannot be separately identified.
The total amount of such pass-through awards is included in the Supplementary Schedules of
Expenditures of Awards and Financial Assistance.
D. LOCAL CONTRIBUTIONS
Local matching contributions are required by certain federal and state grants. The percentage
of matching contributions varies with each program.
THE CITY OF UNION CITY
NOTES TO SCHEDULES OF EXPENDITURES OF
FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
E. MONITORING OF SUBRECIPIENTS
Under the requirements of the Single Audit Act and State regulations, if the City, as a
primary recipient, receives federal and state financial assistance and provides $500,000 or
more of such assistance to a subrecipient in a fiscal year, the City is responsible for
determining that the expenditures of federal and state monies passed-through to
subrecipients are utilized in accordance with applicable laws and regulations. Further, OMB
Circular A-133 places other related responsibilities upon primary recipients. Those
responsibilities may be discharged in any of several ways, including relying on independent
audits performed by subrecipients.
Subrecipient audit reports for the fiscal year ended June 30, 2013, were reviewed and any
findings and questioned costs were disclosed separately.
F. ADJUSTMENTS, TRANSFERS AND REPROGRAMMED FUNDS
Amounts reported in the accompanying schedules as “adjustments, transfers and
reprogrammed funds” represent grant balances and prior year encumbrances that were
cancelled and expended in the current year. These adjustments were made to conform with
the modified accrual basis of accounting.
THE CITY OF UNION CITY
NOTES TO SCHEDULES OF EXPENDITURES OF
FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
G. RELATIONSHIP TO FINANCIAL STATEMENTS – STATUTORY BASIS
Amounts reported in the accompanying schedules of expenditures agree with amounts
reported in the City’s statutory basis financial statements. These amounts are reported in the
Current Fund, General Capital Fund or CDA Trust Fund as followed:
Federal
State
Other
Total
Funds Received:
Current Fund:
Grants Appropriated
3,953,996
$
471,757
$
-
$
4,425,753
$
Grants Unappropriated:
Current Year
-
81,093
-
81,093
CDA Trust Fund
787,565
-
-
787,565
4,741,561
$
552,850
$
-
$
5,294,411
$
Expenditures:
Current Fund:
Grants Appropriated
2,602,006
$
1,214,701
$
2,862,395
$
6,679,102
$
CDA Trust Fund
905,661
-
-
905,661
3,507,667
$
1,214,701
$
2,862,395
$
7,584,763
$
1/2
SCHEDULE 1
THE CITY OF UNION CITY
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Program
Program Income/
Federal
Amount/
Current Year
Reprogrammed/
State Account Number/
CFDA
Grant Period
Funds
Funds Available
Current Year
Disbursements
Cancellations/
Funds Available
Cumulative
Federal Department and Program
Grant Number
Number
From
To
Grant Award
Received
June 30, 2012
Appropriations
and Charges
Transfers
June 30, 2013
Expenditures
U.S. Department of Agriculture:
Passed through State of NJ Department of Agriculture:
Summer Food Program
10-3350-100-033(034)
10.559
07/01/12
06/30/13
180,220
$
198,616
$
-
$
180,220
$
159,797
$
(20,423)
$
-
$
159,797
$
Summer Food Program
10-3350-100-033(034)
10.559
07/01/11
06/30/12
216,486
-
94,574
-
-
(94,574)
-
121,912
Summer Food Program
10-3350-100-033(034)
10.559
07/01/10
06/30/11
129,925
-
35,962
-
-
(35,962)
-
93,963
Total U.S. Department of Agriculture
198,616
130,536
180,220
159,797
(150,959)
-
U.S. Department of Housing and Urban Development:
** Community Development Block Grant
B-09-MC-34-0119
14.218
07/01/12
06/30/13
868,776
787,565
-
868,776
905,661
36,885
-
868,776
Total U.S. Department of Housing and Urban Development
787,565
-
868,776
905,661
36,885
-
U.S. Department of Justice:
Bulletproof Vest Partnership Program
*
16.607
06/01/11
06/30/12
22,117
-
147
-
-
(147)
-
21,970
Community Oriented Policing Services (COPS) -
**
Secure Our Schools
2010CKWX0724
16.710
06/01/10
06/30/11
152,841
94,816
152,841
-
-
-
152,841
-
**
Secure Our Schools
2008CKWX0724
16.710
06/01/08
06/30/09
270,388
-
13,329
-
-
(13,329)
-
257,059
**
Law Enforcement Technology
2010CKWX0054
16.710
06/01/10
06/30/11
350,000
93,392
88,323
-
88,323
-
-
350,000
**
Law Technology Project
2010CKWX0054
16.710
06/01/10
06/30/11
300,000
102,675
298,029
-
146,806
-
151,223
148,777
**
ARRA - Hiring Recovery Program
2009RKWX0629
16.710
06/01/09
11/30/10
2,209,264
157,120
1,128,680
-
518,687
-
609,993
1,599,271
Total Community Oriented Policing Services (COPS)
448,003
1,681,202
-
753,816
(13,329)
914,057
Passed through State of NJ Department of Law and Public Safety:
Passed through the County of Hudson:
Edward Byrne Memorial Justice Assistance Grant Program
100-066-1020-157
16.738
01/01/13
12/31/13
30,851
-
-
30,851
24,395
-
6,456
24,395
Edward Byrne Memorial Justice Assistance Grant Program
100-066-1020-157
16.738
01/01/12
12/31/12
43,646
-
26,106
-
26,106
-
-
43,646
Edward Byrne Memorial Justice Assistance Grant Program
100-066-1020-157
16.738
01/01/11
12/31/11
58,002
18,390
5,085
-
4,074
(1,011)
-
58,002
Edward Byrne Memorial Justice Assistance Grant Program
100-066-1020-157
16.738
01/01/10
12/31/10
59,939
59,777
2,876
-
2,714
(162)
-
59,939
Total Edward Byrne Memorial Justice Assistance Grant Program
78,167
34,067
30,851
57,289
(1,173)
6,456
Total U.S. Department of Justice
526,170
1,715,416
30,851
811,105
(14,649)
920,513
U.S. Department of Labor:
Passed through State of NJ Department of Labor and Workforce Development:
Summer Youth Program
*
17.259
07/01/08
06/30/09
268,305
26,072
20,262
-
14,226
(6,036)
-
*
Total U.S. Department of Labor
26,072
20,262
-
14,226
(6,036)
-
U.S. Department of Transportation:
Passed through State of NJ Department of Transportation:
Highway Planning and Construction -
Local Municipal Aid -
**
West Street - Phase II
78-630-480-AK
20.205
07/01/11
06/30/12
281,322
287,561
76,142
-
14,970
-
61,172
220,150
**
Union City Street Improvement - Summit Avenue
078-6300-480 GHB
20.205
07/01/11
06/30/12
575,935
481,119
51,010
-
-
(51,010)
-
524,925
Metropolitan Planning Organization -
Mountain Road
78-6300-480-***
20.205
07/01/12
06/30/13
308,653
-
-
308,653
308,653
-
-
308,653
**
Mountain Road
78-6300-480-***
20.205
07/01/11
06/30/12
280,800
-
279,565
-
258,668
-
20,897
259,903
**
Signal Improvement Project
78-6300-480-FAT
20.205
07/01/09
06/30/10
1,000,000
632,593
26,355
-
-
(26,355)
-
973,645
**
Central Avenue
78-6300-480-***
20.205
07/01/08
06/30/09
220,000
-
276
-
-
(276)
-
219,724
**
12th Street
78-6300-480-***
20.205
07/01/06
06/30/07
125,000
-
2,034
-
-
(2,034)
-
122,966
**
Various Streets
78-6300-480-***
20.205
07/01/09
06/30/10
391,701
148,267
24,763
-
-
(24,763)
-
366,938
**
Various Streets
78-6300-480-***
20.205
07/01/08
06/30/09
303,888
-
8,151
-
120
(8,031)
-
295,857
Total Highway Planning and Construction
1,549,540
468,296
308,653
582,411
(112,469)
82,069
* - Information not available
** - Denotes Major Program
See Accompanying Notes to Schedules of Expenditures of Awards and Financial Assistance
2/2
SCHEDULE 1
THE CITY OF UNION CITY
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Program
Program Income/
Federal
Amount/
Current Year
Reprogrammed/
State Account Number/
CFDA
Grant Period
Funds
Funds Available
Current Year
Disbursements
Cancellations/
Funds Available
Cumulative
Federal Department and Program
Grant Number
Number
From
To
Grant Award
Received
June 30, 2012
Appropriations
and Charges
Transfers
June 30, 2013
Expenditures
U.S. Department of Transportation (Continued):
Passed through State of NJ Department of Law and Public Safety:
Highway Saftey Cluster
Over the Limit Under Arrest
66-1160-100-057
20.601
12/06/10
01/02/11
5,000
$
2,900
$
2,200
$
-
$
-
$
(2,200)
$
-
$
5,000
$
Click-it or Ticket
66-1160-100-113
20.602
06/25/12
07/08/12
4,000
3,250
1,250
-
750
(500)
-
4,000
Click-it or Ticket
66-1160-100-113
20.602
05/23/11
06/05/11
4,000
-
400
-
-
(400)
-
4,000
Total Highway Safety Cluster
6,150
3,850
-
750
(3,100)
-
Total U.S. Department of Transportation
1,555,690
472,146
308,653
583,161
(115,569)
82,069
U.S. Department of Energy:
ARRA - Energy Efficiency & Conservation Block Grant
DE-FOA-0000013
81.128
07/01/09
06/30/10
521,600
384,577
154,811
-
81,102
-
73,709
447,891
Total U.S. Department of Energy
384,577
154,811
-
81,102
-
73,709
U.S. Department of Health and Human Services:
Substance Abuse and Mental Health Administration:
**
Strengthening Union City Families
1U79SM060322-01
93.243
09/30/11
09/29/12
1,363,281
1,262,871
880,549
-
723,505
-
157,044
1,206,237
**
Strengthening Union City Families
1U79SM060322-01
93.243
09/30/10
09/29/11
1,379,660
-
382,117
-
229,110
-
153,007
1,226,653
Total U.S. Department of Health and Human Services
1,262,871
1,262,666
-
952,615
-
310,051
U.S. Department of Homeland Security
Passed through State of NJ Department of Law and Public Safety:
New Jersey State Police:
Public Assistance - Hurricane Sandy - 10/30/12
DR4086-68280
97.036
10/30/12
10/30/12
123,624
123,624
-
123,624
123,624
-
-
123,624
Total U.S. Department of Homeland Security
123,624
-
123,624
123,624
-
-
TOTAL FEDERAL AWARDS
4,865,185
$
3,755,837
$
1,512,124
$
3,631,291
$
(250,328)
$
1,386,342
$
* - Information not available
** - Denotes Major Program
See Accompanying Notes to Schedules of Expenditures of Awards and Financial Assistance
1/2
SCHEDULE 2
THE CITY OF UNION CITY
SCHEDULE OF EXPENDITURES OF STATE FINANCIAL ASSISTANCE
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Program
Program Income/
Amount/
Current Year
Reprogrammed/
State Account Number/
Grant Period
Funds
Funds Available
Current Year
Disbursements
City
Cancellation/
Funds Available
Cumulative
State Department and Program
Grant Number
From
To
Grant Award
Received
June 30, 2012
Appropriations
and Charges
Match
Transfers
June 30, 2013
Expenditures
NJ Department of Environmental Protection:
Clean Communities (Municipality Road Mileage)
42-4900-765-004
07/01/13
06/30/14
78,877
$
78,877
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Clean Communities (Municipality Road Mileage)
42-4900-765-004
07/01/12
06/30/13
67,182
-
-
67,182
67,182
-
-
-
67,182
Clean Communities (Municipality Road Mileage)
42-4900-765-004
07/01/11
06/30/12
67,182
-
-
-
1,500
-
1,500
-
67,182
Clean Communities (Municipality Road Mileage)
42-4900-765-004
07/01/09
06/30/10
67,636
-
6,750
-
6,750
-
-
-
67,636
Total Clean Communities (Municipality Road Mileage)
78,877
6,750
67,182
75,432
-
1,500
-
Statewide Livable Communities Aid -
Municipal owned Historic Buildings
4875-542-042-4875-001
07/01/04
06/30/05
50,000
-
50,000
-
-
-
-
50,000
-
Recycling Tonnage
42-4900-752-001
07/01/12
06/30/13
168,098
-
-
168,098
168,098
-
-
-
-
Recycling Tonnage
42-4900-752-001
07/01/11
06/30/12
85,221
85,221
-
85,221
18,932
-
-
66,289
-
Recycling Tonnage
42-4900-752-001
07/01/09
06/30/10
27,909
-
27,909
-
27,909
-
-
-
27,909
Total Recycling Tonnage
85,221
27,909
253,319
214,939
-
-
66,289
Tree Planting Grant
07/01/12
06/30/13
500
500
-
500
500
-
-
-
-
Green Acres Trust:
**
Resevoir Purchase Grant
42-4800-727-060
07/01/12
06/30/13
650,000
-
-
650,000
650,000
-
-
-
650,000
Total NJ Department of Environmental Protection
164,598
84,659
971,001
940,871
-
1,500
116,289
NJ Department of Treasury:
NJ Division of Motor Vehicles:
Drunk Driving Enforcement Fund
6400-100-078-6400-000-YYY
07/01/12
06/30/13
33,749
-
-
33,749
33,749
-
-
-
33,749
Drunk Driving Enforcement Fund
6400-100-078-6400-000-YYY
07/01/12
06/30/13
13,684
13,684
-
13,684
6,257
-
-
7,427
6,257
Drunk Driving Enforcement Fund
6400-100-078-6400-000-YYY
07/01/12
06/30/13
6,600
-
-
-
637
-
6,600
5,963
7,237
Drunk Driving Enforcement Fund
6400-100-078-6400-000-YYY
07/01/10
06/30/11
19,961
-
2,675
-
2,675
-
-
-
19,961
Drunk Driving Enforcement Fund
6400-100-078-6400-000-YYY
07/01/09
06/30/10
19,466
-
9,824
-
9,824
-
-
-
19,466
Total Drunk Driving Enforcement Fund
13,684
12,499
47,433
53,142
-
6,600
13,390
Passed through the County of Hudson:
Municipal Alliance to Prevent Alcoholism and Drug Abuse
100-082-C001-004
01/01/13
12/31/13
66,345
35,451
-
66,345
43,454
-
-
22,891
43,454
Municipal Alliance to Prevent Alcoholism and Drug Abuse
100-082-C001-004
01/01/12
12/31/12
68,772
42,354
40,604
-
40,604
-
-
-
68,772
Municipal Alliance to Prevent Alcoholism and Drug Abuse
100-082-C001-004
01/01/11
12/31/11
68,772
-
6,642
-
2,400
-
-
4,242
64,530
Municipal Alliance to Prevent Alcoholism and Drug Abuse
100-082-C001-004
01/01/05
12/31/05
68,772
-
61
-
-
-
(61)
-
68,711
Total Municipal Alliance to Prevent Alcoholism and Drug Abuse
77,805
47,307
66,345
86,458
-
(61)
27,133
Total NJ Department of Treasury
91,489
59,806
113,778
139,600
-
6,539
40,523
NJ Department of Law and Public Safety:
Body Armor Replacement Fund
66-1020-718-001
07/01/12
06/30/13
14,073
14,073
-
14,073
-
-
-
14,073
-
Body Armor Replacement Fund
66-1020-718-001
07/01/11
06/30/12
4,290
-
65
-
-
-
(48)
17
4,225
Body Armor Replacement Fund
66-1020-718-001
07/01/10
06/30/11
17,404
-
244
-
-
-
(244)
-
17,160
Body Armor Replacement Fund
66-1020-718-001
07/01/09
06/30/10
9,284
-
497
-
-
-
-
497
8,787
Total Body Armor Replacement Fund
14,073
806
14,073
-
-
(292)
14,587
NJ Division of Highway Traffic Safety:
Pedestrian School Safety
66-1160-100-131
07/01/12
06/30/13
16,000
750
-
16,000
16,000
-
-
-
16,000
Pedestrian School Safety
66-1160-100-131
07/01/11
06/30/12
16,000
5,300
-
-
-
-
-
-
16,000
Total Pedestrian School Safety
6,050
-
16,000
16,000
-
-
-
NJ Office of Emergency Management:
Emergency Management Grant
07/01/12
06/30/13
5,000
-
-
5,000
5,000
-
-
-
5,000
Total NJ Department of Law and Public Safety
20,123
806
35,073
21,000
-
(292)
14,587
* - Information not available
** - Denotes Major Program
See Accompanying Notes to Schedules of Expenditures of Awards and Financial Assistance
2/2
SCHEDULE 2
THE CITY OF UNION CITY
SCHEDULE OF EXPENDITURES OF STATE FINANCIAL ASSISTANCE
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Program
Program Income/
Amount/
Current Year
Reprogrammed/
State Account Number/
Grant Period
Funds
Funds Available
Current Year
Disbursements
City
Cancellation/
Funds Available
Cumulative
State Department and Program
Grant Number
From
To
Grant Award
Received
June 30, 2012
Appropriations
and Charges
Match
Transfers
June 30, 2013
Expenditures
NJ Department of Health and Human Services:
Passed through Town of North Bergen:
Public Health Priority Funding
4220-100-046-4535-109-J002-6020
07/01/04
06/30/05
62,046
$
-
$
270
$
-
$
-
$
-
$
(270)
$
-
$
61,776
$
Total NJ Department of Health and Human Services
-
270
-
-
-
(270)
-
NJ Administrative Office of the Courts:
Alcohol Education and Rehabilitation
98-9735-760-001
07/01/13
06/30/14
2,216
2,216
-
-
-
-
-
-
-
Alcohol Education and Rehabilitation
98-9735-760-001
07/01/12
06/30/13
5,395
-
-
5,395
-
-
-
5,395
-
Alcohol Education and Rehabilitation
98-9735-760-001
07/01/10
06/30/11
3,167
-
1,142
-
-
-
-
1,142
2,025
Total NJ Administrative Office of the Courts
2,216
1,142
5,395
-
-
-
6,537
NJ Department of Commerce & Economic Development:
Urban Enterprise Zone:
Administration
20-2830-763-045
07/01/10
06/30/11
148,201
-
14,134
-
16,826
-
2,692
-
150,893
Total Administration
-
14,134
-
16,826
-
2,692
-
Project Cost
Purchase of Gumbusters
20-2830-763-041
07/01/08
06/30/09
49,216
-
7,907
-
457
-
(7,450)
-
41,766
Litter Clean Up Program
20-2830-763-041
07/01/10
06/30/11
235,560
-
13,359
-
1,000
-
(12,359)
-
223,201
Business Recruit Marketing Plan
20-2830-763-041
07/01/10
06/30/11
276,044
-
121,188
-
62,236
-
(58,952)
-
217,092
Business Recruit Marketing Plan
20-2830-763-041
07/01/08
06/30/09
367,644
-
29,639
-
32,711
-
3,072
-
370,716
Total Business Recruit Marketing Plan
-
150,827
-
94,947
-
(55,880)
-
Total Project Cost
-
172,093
-
96,404
-
(75,689)
-
Total NJ Department of Commerce & Economic Development
-
186,227
-
113,230
-
(72,997)
-
TOTAL STATE AWARDS
278,426
$
332,910
$
1,125,247
$
1,214,701
$
-
$
(65,520)
$
177,936
$
* - Information not available
** - Denotes Major Program
See Accompanying Notes to Schedules of Expenditures of Awards and Financial Assistance
CITY OF UNION CITY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Section 1 - Summary of Auditors' Results
Financial Statement Section
Unmodified - O.C.B.O.A.
A) Type of Auditors Report Issued:
Adverse - G.A.A.P.
B) Internal Control over Financial Reporting:
1) Material weakness(es) identified?
3
Yes
No
2) Significant deficiency(ies) identified?
3
Yes
None reported
C) Noncompliance material to basic financial statements noted?
Yes
3
No
Federal Awards Section
D) Internal Control over major programs:
1) Material weakness(es) identified?
Yes
3
No
2) Significant deficiency(ies) identified?
Yes
3
None reported
E) Type of auditor's report on compliance for major program
Unqualified
F) Any audit findings disclosed that are required to be reported
in accordance with OMB Circular A-133 [section 510(e)]?
Yes
3
No
G) Identification of major programs:
CFDA Number(s)
Name of Federal Program or Cluster
14.218
Community Development Block Grant
16.710
Community Oriented Policing Services (COPS)
20.205
Highway Planning and Construction
93.243
Strengthening Union City Families
H) Dollar threshold used to distinquish between Type A and
Type B Programs.
$300,000
I) Auditee qualified as low-risk auditee?
Yes
3
No
CITY OF UNION CITY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Section 1 - Summary of Auditors' Results
State Awards Section
J) Dollar threshold used to distinquish between Type A and
Type B Programs.
$300,000
K) Auditee qualified as low-risk auditee?
Yes
3
No
L) Internal Control over major programs:
1) Material weakness(es) identified?
Yes
3
No
2) Significant deficiency(ies) identified?
Yes
3
None reported
M) Type of auditor's report on compliance for major programs:
Unqualified
N) Any audit findings disclosed that are required to be reported
in accordance with N.J. OMB Circular 04-04?
Yes
3
No
O) Identification of major programs:
State Grant/Project Number(s)
Name of State Program
42-4800-727-060
Green Acres Trust - Resevoir Purchase Grant
THE CITY OF UNION CITY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Section 2 – Financial Statement Findings
(This section identifies the significant deficiencies, material weaknesses, fraud, illegal acts, violations of
provisions of contracts and grant agreements, and abuse related to the financial statements for which
Governmental Auditing Standards requires reporting in a Circular A-133 audit and New Jersey OMB 04-
04. See paragraphs 13.15 and 13.35.)
FINDING FS13-01
Criteria:
The City is responsible for reconciling bank account balances to the
general ledger in a periodic or timely manner.
Condition:
The City did not reconcile the outside lien holders and developer’s
escrow trust bank account balances to the general ledger in a periodic and
timely manner. This is a prior year finding not corrected as of June 30,
2009.
Context:
The outside lien holders and developer’s escrow trust bank accounts were
not completely reconciled to the general ledger at the date of the audit
resulting in an adjustment of $4,653,318 to the general ledger cash
balance and reserve for trust fund activity.
Effect:
It had not been discovered in a timely manner that the reserve for the
outside lien holders and developer’s escrow trust fund activity was not
being posted to the trust subsidiary ledger. There may be additional
discrepancies in the general ledger that may have otherwise been
discovered if it had been reconciled to the bank balance.
Cause:
The City has not reconciled the outside lien holders and developer’s
escrow trust bank account balances to the general ledger in a periodic and
timely manner.
Questioned Costs:
None.
Recommendation:
The City must reconcile the outside lien holders and developer’s escrow
trust bank account balances to the general ledger in a periodic and timely
manner.
Views of Responsible
Officials and Planned
Corrective Actions:
The City has hired a Chief Municipal Financial Officer, effective April 1,
2014, and delegated responsibility to additional financial staff to
reconcile the outside lien holders and developer’s escrow trust bank
account balances to the general ledger in a periodic and timely manner.
THE CITY OF UNION CITY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
FINDING FS13-02
Criteria:
In accordance with N.J.A.C. 5:30-5.7, the City is responsible for
maintaining a general ledger, together with the books of original entry
and supporting subsidiary ledgers constituting a complete accounting
system.
Condition:
The City did properly maintain a complete accounting system with an
audit trail properly reflecting the activity for the year.
Context:
During the close of the year the City adjusted the current fund to
reconcile the subsidiary ledgers to the general ledger with a net
imbalance of $1,199,256 posted to the capital fund interfund balance.
During the audit this adjustment was reversed and adjustments were
posted to properly reconcile the subsidiary ledgers and interfund balances
to the general ledger.
Effect:
A proper audit trail has not been posted to the general ledger.
Cause:
The City had not properly maintained the old accounting system prior to
rolling it over and the new accounting system was implemented in the
middle of the fiscal year. The general ledger and subsidiary ledgers were
adjusted with net entries that were netted to the current fund fund balance
and interfund balances.
Questioned Costs:
None.
Recommendation:
The City must properly maintain a complete accounting system with an
audit trail properly reflecting the activity for the year.
Views of Responsible
Officials and Planned
Corrective Actions:
The City has fully implemented the new accounting system and has
properly assigned and trained staff on individual accounting system tasks
that will assure a complete accounting system will be maintained with an
audit trail properly reflecting the activity for the year ended June 30,
2014.
THE CITY OF UNION CITY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Section 3 – Federal Awards and State Financial Assistance Findings and Questioned Costs
(This section identifies the audit findings required to be reported by Section .510(a) of Circular A-133 and
New Jersey OMB Circular 04-04.)
None Reported
THE CITY OF UNION CITY
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS AND
QUESTIONED COSTS AS PREPARED BY MANAGEMENT
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
(This section identifies the status of prior year audit findings related to the basic financial
statements and federal and state awards that are required to be reported in accordance with
Chapter 6.12 of Government Auditing Standards, U.S. OMB Circular A-133 (Section .315(a)(b))
and New Jersey OMB Circular 04-04.)
Financial Statement Findings
FINDING FS12-01
Condition:
The City did not reconcile the payroll bank account balances to the
general ledger in a periodic and timely manner.
Recommendation:
The City must reconcile the payroll bank account balance to the
general ledger in a periodic and timely manner.
Status:
Recommendation has been adopted for the payroll bank account
however a similar finding has been reported for the outside lien
holders and developer’s escrow trust bank account in finding FS13-01.
FINDING FS12-02
Condition:
The City expended $1,873,389 without appropriations, $1,050,984 in
capital projects where improvements were authorized in the
succeeding year; $250,661 in Trust Fund reserves were in excess of
the amounts reserved.
Recommendation:
The City must monitor expenditures charged to grants and capital
projects as to not expend money for which no appropriation or
improvement authorization is provided and trust reserves as to not
expend money in excess of the amount reserved. They City must also
budget appropriately as to have sufficient budget appropriations for the
entire year.
Status:
Recommendation has been substantially adopted and is no longer a
reportable finding; however a comment has been reported on the
comments and recommendations accompanying this report for a much
lesser amount in comment 4.
THE CITY OF UNION CITY
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS AND
QUESTIONED COSTS AS PREPARED BY MANAGEMENT
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
Financial Statement Findings (Continued)
FINDING FS12-03
Condition:
The City is not including full-time PERS employees’ terminal leave
days in the calculation of the compensated absences liability.
Recommendation:
The City is must include full-time PERS employees’ terminal leave
days in the calculation of the compensated absences liability.
Status:
Recommendation has been adopted no similar findings were noted.
Federal Awards and State Financial Assistance Findings and Questioned Costs
State Financial Assistance – Clean Communities (Municipality Road Mileage)
FINDING SA12-04
Condition:
The City has not submitted required annual reports to the Department
of Environmental Protection for 2010 and subsequent years, thereafter.
Recommendation:
The City must submit required annual reports to the Department of
Environmental Protection for the Clean Communities (Municipal Road
Mileage) program by the required deadline.
Status:
Recommendation has been adopted, no similar findings were noted.
GENERAL COMMENTS
THE CITY OF UNION CITY
GENERAL COMMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
CONTRACTS AND AGREEMENTS REQUIRED TO BE ADVERTISED PER N.J.S.A.
40A:11-3 AND 11-4, ET SEQ.
N.J.S.A. 40A:11-3 states: “When the cost or price of any contract awarded by the contracting
agent in the aggregate does not exceed in a contract year the total sum of $17,500, the contract
may be awarded by a purchasing agent when so authorized by ordinance or resolution, as
appropriate to the contracting unit, of the governing body of the contracting unit without public
advertising for bids except that the governing body of any contracting unit may adopt an
ordinance or resolution to set a lower threshold for the receipt of public bids or the solicitation of
competitive quotations. If the purchasing agent is qualified pursuant to subsection b. of section 9
of P.L. 1971, c.198 (C.40A:11-9), the governing body of the contracting unit may establish that
the bid threshold may be up to $36,000. Such authorization may be granted for each contract or
by a general delegation of the power to negotiate and award such contracts pursuant to this
section.”
N.J.S.A. 40A:11-4 states: “Every contract awarded by a contracting agent for the provision or
performance of any goods or services, the cost of which in the aggregate exceeds the bid
threshold, shall be awarded only by resolution of the governing body of the contracting unit to
the lowest responsible bidder after public advertising for bids and bidding therefore, except as is
provided otherwise in this act or specifically by any other law.”
The minutes indicate that bids were requested by public advertisement and contracts awarded for
the following items:
HVAC Maintenance
Litter Clean Up
NJ DOT Road Program
Poly Garbage Bags
Roadway Improvement Project
Roof Installation
Solid Waste and Recycling Collection
Street Improvements
Summer Food for Children Programs
Traffic Light Improvements
The system of records does not provide for an accumulation by categories of payments for the
performance of any work or the furnishing or hiring of any materials or supplies. The results of
such accumulation could not be reasonably ascertained. Disbursements were reviewed, however,
to determine whether any clear-cut violation existed.
Our examination of expenditures did not reveal any individual payments, contracts or
agreements in excess of $17,500 “for the performance of any work, or for the furnishing of any
materials, supplies or labor, or the hiring of teams or vehicles,” other than those where bids had
been previously sought by public advertisement or where a resolution had been previously
adopted under the provision of N.J.S.A. 40A:11-6.
THE CITY OF UNION CITY
GENERAL COMMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
CONTRACTS
AND
AGREEMENTS
EXCEPTED
FROM
PUBLIC
ADVERTISEMENT FOR BIDS PER N.J.S.A. 40A:11-5, et seq., 40A:11-6.1(b) AND
40A:11-12
N.J.S.A. 40A:11-12 states: “Any contracting unit under this act [the City] may without
advertising for bids, or having rejected all bids obtained pursuant to advertising therefore,
purchase any goods or services under any contract or contracts for such goods or services
entered into on behalf of the State by the Division of Purchase and Property in the Department
of the Treasury.”
When utilizing state contracts, as the contracts are commonly referred to, the City is required to
place its order with the vendor offering the lowest price, including delivery charges, that best
meets the City’s requirements, and is also required to document such with specificity prior to
placing the order.
N.J.S.A. 40A:11-5.1(a)(i) states: “Any contract the amount of which exceeds the bid
threshold, may be negotiated and awarded by the governing body without public advertising for
bids and bidding thereof and shall be awarded by resolution of the governing body if the
subject matter thereof consists of professional services. The governing body shall in each
instance state supporting reasons for its action in the resolution awarding each contract and
shall forthwith cause to be printed once, in the official newspaper, a brief notice stating the
nature, duration, service and amount of the contract, and that the resolution and contract are on
file and available for public inspection in the office of the clerk.”
There are additional exceptions noted in N.J.S.A. 40A:11-5, et seq., for contracts which may be
negotiated and awarded by resolution of the governing body without public advertising for
bids. The City has also awarded contracts under other exceptions noted in N.J.S.A. 40A:11-5
including:
x
N.J.S.A. 40A:11-5.1(dd), the provision or performance of goods or services for the
support or maintenance of proprietary computer hardware and software, except that this
provision shall not be utilized to acquire or upgrade non-proprietary hardware or to
acquire or update non- proprietary software;
x
N.J.S.A. 40A:11-5.1(f), the supplying of any product or the rendering of any service by a
public utility, which is subject to the jurisdiction of the Board of Public Utilities or the
Federal Energy Regulatory Commission or its successor, in accordance with tariffs and
schedules of charges made, charged or exacted, filed with the board or commission, and
x
N.J.S.A. 40A:11-5.1(x) The printing of municipal ordinances or other services
necessarily incurred in connection with the revision and codification of municipal
ordinances.
THE CITY OF UNION CITY
GENERAL COMMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
CONTRACTS
AND
AGREEMENTS
EXCEPTED
FROM
PUBLIC
ADVERTISEMENT FOR BIDS PER N.J.S.A. 40A:11-5, et seq., 40A:11-6.1(b) AND
40A:11-12 (Continued)
N.J.S.A. 40A:11-6.1(b) states: “When in excess of the bid threshold, and after documented
effort by the contracting agent [the City] to secure competitive quotations, a contract for
extraordinary unspecifiable services may be awarded upon a determination in writing by the
contracting agent that the solicitation of competitive quotations is impracticable. Any such
contract shall be awarded by resolution of the governing body.”
N.J.S.A. 40A:11-5.1(a)(ii) further states: “The governing body shall in each instance state
supporting reasons for its action in the resolution awarding each [extraordinary unspecifiable
service] contract and reasons for its action in the resolution awarding each contract and shall
forthwith cause to be printed…a brief notice of the award of such contract.”
The notice shall be printed once, in the official newspaper, a brief notice stating the nature,
duration, service and amount of the contract, and that the resolution and contract are on file
and available for public inspection in the office of the clerk.
EXPENDITURE LESS THAN THE BID THRESHOLD BUT 15% OR MORE OF THAT
AMOUNT PER N.J.S.A. 40A:11-6.1
N.J.S.A. 40A:11-6.1 states, “For all contracts that in the aggregate are less than the bid threshold
but 15 percent or more of that amount, except for paragraph (a) of subsection (1) of section 5 of
P.L. 1971, c.198 (C.40A:11-5) concerning professional services and paragraph (b) of that
subsection concerning work by employees of the contracting unit, the contracting unit agent shall
award the contract after soliciting at least two competitive quotations, if practicable.” The City
advised us that quotations were, for the most part, solicited for items, the cost of which is $2,625
or more, within the terms of N.J.S.A. 40A:11-6.1.
THE CITY OF UNION CITY
GENERAL COMMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
COLLECTION OF INTEREST ON DELINQUENT TAXES
The statute provides the method for authorizing interest and the maximum rates to be charged for
the nonpayment of taxes on or before the date when they would become delinquent.
The Governing body on the 20th day of May, 1980, adopted the following resolution authorizing
interest to be charged on delinquent taxes.
“WHEREAS, the City of Union City is desirous of determining rates of interest to be
charged for delinquent payment of taxes.
NOW THEREFORE, BE IT RESOLVED by the Mayor and the Board of Commissioners
of the City of Union City as follows:
1. Pursuant to N.J.S.A. 54:4-67, the rate of interest to be charged for the non-payment of taxes
on or before the date when they would become delinquent is hereby fixed at eight percent
(8%) per annum on the first $1,500 of the delinquency and eighteen percent (18%) per
annum on any amount in excess of $1,500 to be calculated from the date the tax was payable
until the date of actual payment, provided however that no interest shall be charged if
payment of any installment is made within the tenth (10th) calendar day following the date
upon which the same becomes payable”.
It appears from the examination of the Collector’s records that interest was generally collected in
accordance with the foregoing resolutions.
TAXES AND TAX TITLE LIENS
The taxes outstanding at June 30, 2013, included taxes from the fiscal years ended June 30, 2013
and 2012. The following comparison is made of the number of tax title liens receivable at June
30, 2013:
Period Ended
Number of Liens
June 30, 2013
6
June 30, 2012
8
June 30, 2011
12
June 30, 2010
9
June 30, 2009
0
June 30, 2008
0
June 30, 2007
0
June 30, 2006
0
June 30, 2005
3
June 30, 2004
4
THE CITY OF UNION CITY
COMMENTS AND RECOMMENDATIONS
FOR THE FISCAL YEAR ENDED JUNE 30, 2013
COMMENT 1:
The City has advanced to, or borrowed, monies from various funds.
Recommendation:
Interfund advances should be avoided, if possible, and be settled prior to
the year-end.
COMMENT 2:
In order to maintain a positive cash flow the City is not paying over to the
School District the appropriation for local school purposes according to
statutory deadlines.
Recommendation:
The City must pay over to the School District the appropriation for local
school purposes according to statutory deadlines.
COMMENT 3:
The City expended $18,782 without appropriations and $19,336 in Trust
Fund reserves in excess of the amounts reserved.
Recommendation:
The City must monitor expenditures charged to the current fund as to not
expend money for which no appropriation is provided and trust reserves as
to not expend money in excess of the amounts reserved.
COMMENT 4:
The City is not enrolling newly hired employees into the State pension
system in a timely manner.
Recommendation:
The City should enroll newly hired employees into the State pension
system as they become eligible to enroll.
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