Communications Officer 2026 Request for Quote

The Township of West Orange is soliciting quotations for a part-time/Independent Contractor Communications Officer. This critical role involves comprehensive media relations and content management for the municipality. The scope of work encompasses designing and creating graphic content for various digital platforms, including the Township website, social media channels, and the digital e-sign. The successful contractor will be directly responsible for updating and maintaining the e-sign, acting as the primary interface with media sources to ensure accurate information dissemination, and drafting press releases and official statements in collaboration with the Mayor’s Office. Furthermore, the Communications Officer will assist in planning occasional ceremonial and holiday events, providing photographic coverage, and transforming weekly reports from the Chief of Police/Fire into an Emergency Services Blotter, while adhering strictly to all governing laws and guidelines for information release. The role also requires presenting Township announcements at Town Council meetings during public comment sessions. Prospective contractors must demonstrate substantial experience and technical expertise in communications, media relations, graphic design, and social media management. Submitting a detailed proposal outlining relevant experience and providing professional references is a mandatory requirement for consideration. The Township emphasizes that this is an independent contractor position, not an permanent employer/employee relationship. While no specific New Jersey Public Works Contractor Registration or other specialized licenses are explicitly requested in the provided text, general business registration with the State of New Jersey is required for all business organizations contracting with local government agencies, and proof of this registration must be submitted. There are no mandatory pre-bid meetings or site visits specified for this Request for Quotation. Responses to this Request for Quotation are due by August 21, 2026, at 11:00 am. Submissions can be made electronically via email to preynolds@westorange.org, UNLOCK or physically by regular mail or in-person delivery to Panayiota Reynolds, Purchasing Agent, located at 66 Main Street, Room 111, West Orange, NJ 07052. It is strongly recommended that bidders confirm receipt of email submissions by phone. No bid security or performance bonds are mentioned as required for this specific solicitation. The Township of West Orange reserves the right to reject any or all quotes and to waive any informalities. Contract awards will be finalized within sixty (60) days after the receipt of quotations. For direct inquiries, Ms. Reynolds can be reached by phone at (973) 325-4056 or fax at (973) 736-8380.